Sefton Park planning documents 2006

Thank you for your request for Information made under the Freedom of Information Act.

Your request will now be dealt with and a response will be sent within 20 working days, starting from the next working day after your request is received.

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Dear Ms Lethbridge-Tatlow

May I take this opportunity to thank you for your request for information relating to meeting held with Planning Officers regarding the proposed expansion of Sefton Park Infant and Junior Schools under the Freedom of Information Act.

Please find attached an initial letter regarding your request.

Regards.

Julie Cole
PA to Strategy Leader, Capital, Assets and School Organisation
Children and Young People's Services
Bristol City Council
PO Box 57
The Council House
College Green
Bristol BS99 7EB

Tel: 0117 903 6108
Fax: 0117 903 7775

Please note that my email address has now changed to:

[email address]

show quoted sections

Dear Sir or Madam,

Please would you provide all documents and transcripts of telephone
conversations pertaining to the meetings held with planning
officers and City of Bristol College in 2006 concerning the
expansion of Seftion Park Schools.

Reference to these meetings is made in the "Report of The Director
of Education and Lifelong Learning" relating to the "Establishment
Of A New 210 Place Primary School In Bishopston Ward" submitted to
the Cabinet Meeting of 9th March 2006 (see page 3 item 4 reproduced
below).

----------------------

4. Following Cabinet approval to consult on expanding Sefton Park
schools meetings were held with planning officers and City of
Bristol College. It became obvious that due to planning issues and
space restrictions the option originally proposed was unachievable.
Further feasibility work was commissioned to investigate other
possible options. The result of this work was that the quickest and
most cost effective way of providing the additional primary school
places required was to establish a new school.

----------------------

Thank you in anticipation,

Yours faithfully,

Katherine Lethbridge-Tatlow

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Dear Ms Lethbridge-Tatlow

May I take this opportunity to confirm that I have received your email dated 29 November.

Regards.

Julie Cole

show quoted sections

Dear Sir or Madam,

Please would you confirm receipt of my clarification email dated
November 29th (repeated here), and let me know how it is
progressing.

---------------------

Dear Julie Cole,

I believe that I have been quite specific enough in my request,
however, if you need clarification:

The report presented by Michael Branaghan to Bristol Council
Cabinet on March 9th 2006 mentions meetings which were held with
planning officers and City of Bristol College following cabinet
approval to consult on expanding Sefton Park Schools.

I suggest that you contact Michael Branaghan to ascertain the dates
of these meetings.

Please provide all documented minutes of these meetings including
all emails, letters and any other documented contact, within 2
months (either side) of the date/s of these meetings, between any
officers of the council or members of the cabinet and planning
officers, where references are made to Sefton Park School.

I would like this to be treated as a continuation of my original
request.

Thank you,

Yours sincerely,

Katherine Lethbridge-Tatlow

---------------------

Yours sincerely,

Katherine Lethbridge-Tatlow

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Dear Ms Lethbridge-Tatlow

I would like to take this opportunity to let you know that Michael Branaghan is currently formulating his respond to your request for information under the Freedom of Information Act.

I would be very grateful if you could let me have your home address so that all the relevant information can be sent to you. The reason being is that you may encounter difficultly in opening or printing the attachments that Michael Branaghan is compiling. We would not wish to cause further delay to you by sending documents via email which would take quite some time for you to open or download.

I do hope that you will find this suggestion acceptable.

I look forward to hearing from you very shortly.

Julie Cole
PA to Strategy Leader, Capital, Assets and School Organisation
Children and Young People's Services
Bristol City Council
PO Box 57
The Council House
College Green
Bristol BS99 7EB

Tel: 0117 903 6108
Fax: 0117 903 7775

Please note that my email address has now changed to:

[email address]

show quoted sections

Dear Julie Cole,

I believe that I have been quite specific enough in my request,
however, if you need clarification:

The report presented by Michael Branaghan to Bristol Council
Cabinet on March 9th 2006 mentions meetings which were held with
planning officers and City of Bristol College following cabinet
approval to consult on expanding Sefton Park Schools.

I suggest that you contact Michael Branaghan to ascertain the dates
of these meetings.

Please provide all documented minutes of these meetings including
all emails, letters and any other documented contact, within 2
months (either side) of the date/s of these meetings, between any
officers of the council or members of the cabinet and planning
officers, where references are made to Sefton Park School.

I would like this to be treated as a continuation of my original
request.

Thank you,

Yours sincerely,

Katherine Lethbridge-Tatlow

show quoted sections

Dear Ms Lethbridge-Tatlow

Thank you for your response.

I would like to take this opportunity to update you on the progress of compiling the information that you have requested.

Michael Branaghan, Strategy Leader, Capital, Assets and School Organisation was on leave when your request was received into the office. Due to the nature of your request it was not possible at that time to delegate this work to colleagues. However, on Michael's return to the office on Monday 8 December I did advise him that he had received several requests for information under the Freedom of Information Act regarding the proposals for Sefton Park Infant and Junior Schools.

Unfortunately, on Tuesday 9 December Michael's father suffered a severe stroke, naturally Michael was given compassionate leave to travel to the Midlands to be with his father and family. Michael's father is now in a stable condition and he returned to work on Monday 15 December.

Michael has began to research the information that you have requested. No doubt you can appreciate that many records regarding Sefton Park have been archived and we are actively in the process of retrieving the necessary information. There is also an element within several pieces of information relating to other schemes, this information will be required to be removed before information can be submitted into the public domain.

As your request for information predates Michael's employment with Bristol City Council it has been necessary to contact colleagues requesting their assistance. Unfortunately, one colleague who was involved with the proposals is also on compassionate leave following the very sudden death of his father last weekend. His colleague is now on annual leave until 2 January, 2009 which obviously will impact on finalising the process.

We are, of course, exploring every avenue we possibily can in an attempt to comply with your request. An officer will be asked to look at files shortly relating to Sefton Park in the absence of the two colleagues mentioned above. Under Bristol City Council Information Security Policy it is the responsibility of each individual to :
- be familiar with current policies and legislation relating to use of IT systems and data
protection
- comply with the security measures laid down for the use of computer systems and
protection of data
- take action as necessary to prevent incidents of misuse of systems or data
- report failures of security to the appropriate security administrator

Officers have not be able to access colleagues computers to search for information.

We do appreciate that you will be disappointed by the delay which has been beyond our control. We are, as mentioned above endeavouring to collate the remainder of information and will send all relevant information to you at the earliest opportunity.

Yours sincerely

Julie Cole

show quoted sections

Dear Julie Cole,

I believe that I have been quite specific enough in my request,
however, if you need clarification:

The report presented by Michael Branaghan to Bristol Council
Cabinet on March 9th 2006 mentions meetings which were held with
planning officers and City of Bristol College following cabinet
approval to consult on expanding Sefton Park Schools.

I suggest that you contact Michael Branaghan to ascertain the dates
of these meetings.

Please provide all documented minutes of these meetings including
all emails, letters and any other documented contact, within 2
months (either side) of the date/s of these meetings, between any
officers of the council or members of the cabinet and planning
officers, where references are made to Sefton Park School.

I would like this to be treated as a continuation of my original
request.

Thank you,

Yours sincerely,

Katherine Lethbridge-Tatlow

show quoted sections

Dear Ms Lethbridge-Tatlow

Further to my email of 19 December, 2008 wherein I advised you that due to Mr Branaghan annual leave and Mr Branaghan's father's stroke there would be a delay in responding to your request for information.

I can confirm that Mr Branaghan began to collate information to form a response to you before the Christmas break. Sadly, Mr Branaghan's father died on 1 January, 2009 and naturally he has been with his family to organise his father's funeral which takes place this week. To add to Mr Branaghan's grief his partner's father also died very unexpectedly on Saturday 10 January. Mr Branaghan is currently on leave to help his partner organise her father's funeral and offer comfort.

Also, a colleague who is also involved with the Sefton Park proposals has been on leave following the death of his father in December. I know that you will agree these extenuating circumstances have been beyond our control.

My colleague, Mr Ian Bell has now returned to work and in an effort to formulate a response to you Mr Bell has been forwarded your Freedom of Information Request.

Please accept our apologies for the delay in responding. I am hopeful that a response will be with you very shortly and we appreciate your patience. Under normal circumstances we would have replied to you within the deadlines.

I will, of course, keep you informed on Ian Bell's progress. I have copied Ian into my response so that he is aware of your email.

Again, please accept our apologies for the delay.

Yours sincerely

______________________________________________________________________
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Dear Ms Lethbridge Tatlow,
I write in relation to your request for an internal review regarding the handling of both your request relating to Sefton Park Planning and the Cricket Club. I understand that a response to both of these requests should be sent to you by the end of the week. Once this is sent, I will then carry out the internal review and write to you separately within a further 5 working days.
I apologise for the delay that you have experienced in receiving a response to this information.
Yours sincerely
A Marshall

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Dear Sir or Madam,

Please pass this on to the person who conducts Freedom of
Information reviews.

I am writing to request an internal review of Bristol City
Council's handling of my FOI request 'Sefton Park planning
documents 2006'.

A full history of my FOI request and all correspondence is
available on the Internet at this address:
http://www.whatdotheyknow.com/request/se...

Yours sincerely,

Katherine Lethbridge-Tatlow

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Disclaimer: This message and any reply that you make will be
published on the internet. Our privacy and copyright policies:
http://www.whatdotheyknow.com/help/about...
-------------------------------------------------------------------

______________________________________________________________________
'Do it online' with our growing range of online services - http://www.bristol.gov.uk/services

Sign-up for our email bulletin giving news, have-your-say and event information at: http://www.bristol.gov.uk/newsdirect

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