Procurement of printing consumables

Dear Ms Brown,
Thank you for your request for information regarding the procurement of
printing consumables. Your request was received on 3rd August 2009 and I
am dealing with it under the terms of the Freedom of Information Act 2000.

If you have any queries about this letter, please contact me. Please
remember to quote the reference number above (FOI 09/1137) in any future
communications.

Yours faithfully,
Barrie
Barrie Edison
Information Manager - IWS
IWS ESTATES
Information & Workplace Services Directorate
Department for Business, Innovation and Skills
Bay LG123, 1 Victoria Street, London SW1H 0ET
Tel: 020 7215 1142 Fax: 020 7215 6952
email: [email address]
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References

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Dear Tracey

FOI Request 09/1137

Thank you for your email dated 3 August 2009 in which you have requested
information under the Freedom of Information Act on this Departments
procurement of printing consumables.

The following information answers your questions in the order raised in
your email:

1. £4,169.45

2. £293,388.86

3. BIS has one approved supplier, XMA Limited. They therefore received
100% of our total inkjet spend for the financial year 2008/09.

4. As for '3' above.

5. At present, all inkjet cartridges purchased are new as our supplier
sources new cartridges at a cheaper price than remanufactured
cartridges.

6. 34% of all laser toner cartridges purchased were either refilled or
reconditioned.

In relation to all of our cartridges, all are collected for recycling once
they are empty. In the period 2008/09, BIS recycled a total weight of
637.38kg in toners.

7. This Department joined the Ministry of Defence Framework Agreement for
Stationery and Office Supplies in May 2008. The MoD has worked closely
with the Office of Government Commerce to create this pan-government
framework. Under the MoD Framework, there are three suppliers:

Lyreco are the supplier for stationery, e.g. pens, note pads, staples etc
and also branded print for some BIS documentation;

XMA (formerly Orion) are the supplier for toners and storage media, e.g.
CDR's etc;

Office Depot are the supplier of paper.

The economies of scale that the Framework provides mean savings to the
Department of approximately £100k on the cost of our stationery. In
addition, under the Framework we have an environmentally friendly Core
List of products. The list comprises the most frequently ordered items by
BIS staff which have received a competitive discount in price. We actively
encourage staff to order products from this list and those not on the list
which are also environmentally friendly.

8. Please refer to the attached document regarding our Sustainable
Procurement Strategy.

<<BIS Sustainable Procurement Strategy.doc>>
I hope that the above is helpful to you and, if you have any queries, then
please contact me quoting the reference number above.

Appeals Procedure

If you are unhappy with the result of your request for information, you
may request an internal review within two calendar months of the date of
this email. If you wish to request an internal review, then please contact
myself.

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision. The Information Commissioner can be contacted at:

Information Commissioners Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Regards

Steve

Steve Higgins
Customer Engagement Team
IWS Estates
Information and Workplace Services Directorate
Dept. for Business, Innovation and Skills
Bay LG117, 1 Victoria Street, London SW1H 0ET
020 7215 5705/07730 766647
Email: [1][email address]

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I am now out of the office until Monday 7th September. Urgent
issues/messages can be left with my colleague, Barrie Edison, on 020 7215
1142. Thanks.

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Communications via the GSi may be automatically logged, monitored and/or
recorded for legal purposes.

Dear Tracey

Thank you for your email of 4th September. The response that I sent to you included answers to all of the questions that you raised in your FOI request so I am not sure why it appears that you did not receive them. I have therefore included the full response again below. I hope that this reaches you ok.

FOI Request 09/1137

Thank you for your email dated 3 August 2009 in which you have requested information under the Freedom of Information Act on this Departments procurement of printing consumables.

The following information answers your questions in the order raised in your email:

1. £4,169.45

2. £293,388.86

3. BIS has one approved supplier, XMA Limited. They therefore received 100% of our total inkjet spend for the financial year 2008/09.

4. As for '3' above.

5. At present, all inkjet cartridges purchased are new as our supplier sources new cartridges at a cheaper price than remanufactured cartridges.

6. 34% of all laser toner cartridges purchased were either refilled or reconditioned.

In relation to all of our cartridges, all are collected for recycling once they are empty. In the period 2008/09, BIS recycled a total weight of 637.38kg in toners.

7. This Department joined the Ministry of Defence Framework Agreement for Stationery and Office Supplies in May 2008. The MoD has worked closely with the Office of Government Commerce to create this pan-government framework. Under the MoD Framework, there are three suppliers:

Lyreco are the supplier for stationery, e.g. pens, note pads, staples etc and also branded print for some BIS documentation;

XMA (formerly Orion) are the supplier for toners and storage media, e.g. CDR's etc;

Office Depot are the supplier of paper.

The economies of scale that the Framework provides mean savings to the Department of approximately £100k on the cost of our stationery. In addition, under the Framework we have an environmentally friendly Core List of products. The list comprises the most frequently ordered items by BIS staff which have received a competitive discount in price. We actively encourage staff to order products from this list and those not on the list which are also environmentally friendly.

8. Please refer to the attached document regarding our Sustainable Procurement Strategy.

I hope that the above is helpful to you and, if you have any queries, then please contact me quoting the reference number above.

Appeals Procedure

If you are unhappy with the result of your request for information, you may request an internal review within two calendar months of the date of this email. If you wish to request an internal review, then please contact myself.

If you are not content with the outcome of the internal review, you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at:

Information Commissioners Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Regards

Steve

Steve Higgins
Customer Engagement Team
IWS Estates
Information and Workplace Services Directorate
Dept. for Business, Innovation and Skills
Bay LG117, 1 Victoria Street, London SW1H 0ET
020 7215 5705/07730 766647
Email: [email address]

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