Procurement

Dear Mr Needham,

Thank you for the enquiry below. Please accept my apologies for the
slight delay in responding.

Your request for information has been allocated the Reference Number FOI
2128: please quote this in any future correspondence on this matter.

We are currently investigating your request and will respond before 28th
August 2010.

Yours sincerely,

David Thackeray.

Customer Liaison Manager.
Planning, Environment & Community Services.
>>> J Needham <[1][FOI #42396 email]> 21/07/10
14:44 >>>
Dear Hillingdon Borough Council,

The Conservative Party for Hillingdon Council in their recent manifesto
said that there would be refurbishment to the Highgrove Swimming Pool and
the public libraries. As a local multidisciplinary architectural design
and quantity surveying practice we will be very interested in tendering
for those projects.

As I have had some difficulty in obtaining information on these projects
will the Procurement Department please provide the following information
on the tenders?

Highgrove Pool
1. Please provide the anticipated total cost of the Highgrove pool
project?
2. When will the tenders be advertised for the role of architect
and quantity surveyor?
3. In what publications will the tenders for the role of architect
and quantity surveyor be advertised for this project?
4. If already appointed when were these tenders advertised and in
what publications for each role?
5. If so what was the tender return date for each role?
6. Who were the companies that tendered for each role?
7. Who were the successful tenderers for each role?

Library refurbishment programme
8. What is the total value of the library fit-out and refurbishment
programme including completed, underway and planned for the future.
9. What is the value of fit-out/refurbishment works under this
programme already completed or underway?
10. What is the value of work still to be tendered under the
fit-out/refurbishment programme?
11. Who are the architects and quantity surveyor on the projects
previously carried out?
12. When were the tenders for the role of architect and quantity
surveyor advertised for these projects and in what publications?
13. What is the value of fees already commissioned for each of the
architects and quantity surveyors on these projects?
14. When will the tenders be advertised for the future works for
the role of architect and quantity surveyor?
15. In what publications will the role off architect and quantity
surveyor be advertised?
16. If already appointed for the future phase of the works who are
the successful tenderers for each role and when and in what
publications were they advertised?

Yours faithfully,

J Needham.

Hillingdon Council routinely monitors the content of emails sent and received
via its network for the purposes of ensuring compliance with its policies and
procedures. The contents of this message are for the attention and use of the
intended addressee only. If you are not the intended recipient or addressee,
or the person responsible for sending the message you may not copy, forward,
disclose or otherwise use it or any part of it in any way. To do so may be
unlawful. If you receive this email by mistake please advise the sender
immediately. Where opinions are expressed they are not necessarily those of
the London Borough of Hillingdon. Service by email is not accepted unless by
prior agreement.

References

Visible links
1. mailto:[FOI #42396 email]

Dear Mr Needham,

Thank you for the enquiry below. Please accept my apologies for the
slight delay in responding.

Your request for information has been allocated the Reference Number FOI
2128: please quote this in any future correspondence on this matter.

We are currently investigating your request and will respond before 18th
August 2010.

Yours sincerely,

David Thackeray.

Customer Liaison Manager.
Planning, Environment & Community Services.
>>> J Needham <[1][FOI #42396 email]> 21/07/10
14:44 >>>
Dear Hillingdon Borough Council,

The Conservative Party for Hillingdon Council in their recent manifesto
said that there would be refurbishment to the Highgrove Swimming Pool and
the public libraries. As a local multidisciplinary architectural design
and quantity surveying practice we will be very interested in tendering
for those projects.

As I have had some difficulty in obtaining information on these projects
will the Procurement Department please provide the following information
on the tenders?

Highgrove Pool
1. Please provide the anticipated total cost of the Highgrove pool
project?
2. When will the tenders be advertised for the role of architect
and quantity surveyor?
3. In what publications will the tenders for the role of architect
and quantity surveyor be advertised for this project?
4. If already appointed when were these tenders advertised and in
what publications for each role?
5. If so what was the tender return date for each role?
6. Who were the companies that tendered for each role?
7. Who were the successful tenderers for each role?

Library refurbishment programme
8. What is the total value of the library fit-out and refurbishment
programme including completed, underway and planned for the future.
9. What is the value of fit-out/refurbishment works under this
programme already completed or underway?
10. What is the value of work still to be tendered under the
fit-out/refurbishment programme?
11. Who are the architects and quantity surveyor on the projects
previously carried out?
12. When were the tenders for the role of architect and quantity
surveyor advertised for these projects and in what publications?
13. What is the value of fees already commissioned for each of the
architects and quantity surveyors on these projects?
14. When will the tenders be advertised for the future works for
the role of architect and quantity surveyor?
15. In what publications will the role off architect and quantity
surveyor be advertised?
16. If already appointed for the future phase of the works who are
the successful tenderers for each role and when and in what
publications were they advertised?

Yours faithfully,

J Needham.

Hillingdon Council routinely monitors the content of emails sent and received
via its network for the purposes of ensuring compliance with its policies and
procedures. The contents of this message are for the attention and use of the
intended addressee only. If you are not the intended recipient or addressee,
or the person responsible for sending the message you may not copy, forward,
disclose or otherwise use it or any part of it in any way. To do so may be
unlawful. If you receive this email by mistake please advise the sender
immediately. Where opinions are expressed they are not necessarily those of
the London Borough of Hillingdon. Service by email is not accepted unless by
prior agreement.

References

Visible links
1. mailto:[FOI #42396 email]

Dear J Needham

I am writing in response to your Freedom of Information Request below.

As I understand it you are requesting to know:

Highgrove Pool

1) Please provide the anticipated total cost of the Highgrove pool
project?

In the region of £4M

2) When will the tenders be advertised for the role of architect and
quantity surveyor?

LBH have accessed Buying Solutions framework RM457, for the delivery of
Project Management & Full Design Team Services. All Buying Solutions
Framework Agreements comply with European procurement legislation. The
Framework Agreement was awarded in compliance with the provisions of
Directive 2004/18/EC (the "Consolidated Directive"), as enacted in
England and Wales by Statutory Instrument 2006 No. 5.

Full details of this agreement can be found through the link below:

http://www.buyingsolutions.gov.uk/framew...

3) In what publications will the tenders for the role of architect and
quantity surveyor be advertised for this project?

See Question 2

4) If already appointed when were these tenders advertised and in what
publications for each role?

See Question 2

5) If so what was the tender return date for each role?

See Question 2

6) Who were the companies that tendered for each role?

A full list of companies on the Framework can be found at:

http://www.buyingsolutions.gov.uk/framew...

7) Who were the successful tenderers for each role?

The exercise has not yet been completed

Library refurbishment programme

8) What is the total value of the library fit-out and refurbishment
programme including completed, underway and planned for the future.

2008 - £650,398
2009 - £624,100
2010/2011* - £1,163,900
Future projects** - £948,300

*Includes projects underway but not yet complete.
** Estimated spend only.

9) What is the value of fit-out/refurbishment works under this
programme already completed or underway

See Q8

10) What is the value of work still to be tendered under the
fit-out/refurbishment programme?

See Q8

11) Who are the architects and quantity surveyor on the projects
previously carried out?

Architects - MacKenzie Wheeler
Quantity Surveyor - Gleeds / Thompson Cole

12) When were the tenders for the role of architect and quantity
surveyor advertised for these projects and in what publications?

In line with council constitution, there is no requirement to tender
these contracts.

13) What is the value of fees already commissioned for each of the
architects and quantity surveyors on these projects?

The Council can confirm that it holds this information but we are of
the opinion that this information is caught by one or more of the
Freedom of Information exemptions.

In this instance the Council is of the view that the information is
exempt pursuant to S43 (2) of the Freedom of Information Act 2000 which
states that information is exempt if its disclosure would prejudice the
commercial interests of any party. The council has considered the
public interest in this matter and is satisfied on balance that, in this
instance, the public interest is in favour of the information being
withheld.

14) When will the tenders be advertised for the future works for the
role of architect and quantity surveyor?

LBH currently have agreements in place to deliver the requirements and
as such, subject to approval of schemes, may not be advertised.

15) In what publications will the role off architect and quantity
surveyor be advertised?

See Q14

16) If already appointed for the future phase of the works who are the
successful tenderers for each role and when and in what publications
were they advertised?

See Q11/12

If you wish to discuss this matter please do not hesitate to contact me
on the details below.

If you wish to request an internal review of our response you should
write, within 2 months, to:

Office Managing Partner, Legal Services, Civic Centre, High St,
Uxbridge, UB8 1UW (or via email to [Hillingdon Borough Council request email] marked for the
attention of the Office Managing Partner).

Please remember to quote the reference number above in any future
communications.

If you are not content with the outcome of the internal review, you
have the right to apply to the Information Commissioner for a decision.
The Information Commissioner can be contacted at: Information
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire,
SK9 5AF

Richard Ingle
Data Protection &
Freedom of Information Officer

Data Protection &
Freedom of Information Officer
Legal Services (3E 04)
London Borough of Hillingdon
Civic Centre
High Street
Uxbridge
UB8 1UW
01895 55(6923)

Please note, all material provided by the London Borough of Hillingdon
in response to your request for information is for your personal,
non-commercial use. The London Borough of Hillingdon reserves all
rights in the copyright of the information provided. Any unauthorised
copying or adaptation of the information without express written
confirmation from The London Borough of Hillingdon will constitute an
infringement of copyright. Any intention to re-use this information
commercially will require consent. Please forward any requests for
re-use of information to the Freedom of Information officer.

show quoted sections

14:44 >>>
Dear Hillingdon Borough Council,

The Conservative Party for Hillingdon Council in their recent
manifesto said that there would be refurbishment to the Highgrove
Swimming Pool and the public libraries. As a local
multidisciplinary architectural design and quantity surveying
practice we will be very interested in tendering for those
projects.
As I have had some difficulty in obtaining information on these
projects will the Procurement Department please provide the
following information on the tenders?

Highgrove Pool
1. Please provide the anticipated total cost of the Highgrove
pool
project?
2. When will the tenders be advertised for the role of architect
and quantity surveyor?
3. In what publications will the tenders for the role of
architect
and quantity surveyor be advertised for this project?
4. If already appointed when were these tenders advertised and in
what publications for each role?
5. If so what was the tender return date for each role?
6. Who were the companies that tendered for each role?
7. Who were the successful tenderers for each role?

Library refurbishment programme
8. What is the total value of the library fit-out and
refurbishment
programme including completed, underway and planned for the
future.
9. What is the value of fit-out/refurbishment works under this
programme already completed or underway?
10. What is the value of work still to be tendered under the
fit-out/refurbishment programme?
11. Who are the architects and quantity surveyor on the projects
previously carried out?
12. When were the tenders for the role of architect and quantity
surveyor advertised for these projects and in what publications?
13. What is the value of fees already commissioned for each of
the
architects and quantity surveyors on these projects?
14. When will the tenders be advertised for the future works for
the role of architect and quantity surveyor?
15. In what publications will the role off architect and quantity
surveyor be advertised?
16. If already appointed for the future phase of the works who
are
the successful tenderers for each role and when and in what
publications were they advertised?

Yours faithfully,

J Needham

show quoted sections

Dear J Needham

I am writing in response to your request for internal review below.

Having looked at your email I am unsure what aspect of our FOI response
you are seeking an internal review of. I am unable to assist you with
any complaint you may have regarding procurement processes.

If you wish to discuss this matter please do not hesitate to contact me
on the details below.

Richard Ingle

Data Protection &
Freedom of Information Officer
Legal Services (3E 04)
London Borough of Hillingdon
Civic Centre
High Street
Uxbridge
UB8 1UW
01895 55(6923)

show quoted sections

13:12 >>>
Dear Hillingdon Borough Council,

Please pass this on to the person who conducts Freedom of
Information reviews.

I am writing to request an internal review of Hillingdon Borough
Council's handling of my FOI request 'Procurement'.

I find it unbelievable that with a project worth over £3million
that it is not necessary in terms of your procurement rules to
tender for the services. I consider that it must need further
investigation as to why such a large portion of work is not
subject
to tendering procedures which should be open to all as a matter
of
fairness.

From enquiries I have made I have also been informed also that
the
QS you are dealing with, Gleeds, is the Newcastle office. Quite
ridiculous, what is wrong with giving smaller and more local
companies the opportunity to tender for these smaller and medium
sized projects. Furthermore I have been informed that Gleeds will
get the work for the Highgrove renovation. How can this be if
there
is supposed to be a fair tendering process?

If you do not take steps to ensure a fair and open tendering
process I am sure the Office of Fair Trading will take a dim view
of this.

A full history of my FOI request and all correspondence is
available on the Internet at this address:
http://www.whatdotheyknow.com/request/pr...

Yours faithfully,

J Needham

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