Police Resources

Steve Bennett made this Freedom of Information request to Dyfed Powys Police

The request was partially successful.

From: Steve Bennett

7 January 2010

Dear Dyfed Powys Police,

I would be grateful if you could assist me.

1. Please provide the total numbers of officers by rank within your
force for 2009
2. How many of those officers were assigned to response duties in
2009
3. What are the non response administerial departments within your
force?
4. How many police officers are assigned to each of these
departments, by rank?

Yours faithfully,

Nice 1 Limited

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From: FOI
Dyfed Powys Police

8 January 2010

Attachment Appeal Process.080709.pdf
68K Download View as HTML

Dear Mr Bennett,

Reference No: 011/2010

Thank you for your request for information dated 7 January 2010 and
received by the Freedom of Information Unit on 8 January 2010, concerning
police resources. This request will be dealt with under the terms of the
Freedom of Information Act 2000.

Your request will now be considered and we aim to provide a response
within the statutory timescale of 20 working days i.e. 8 February 2010 as
defined by the Act, subject to the information not being exempt or
containing a reference to a third party. In some circumstances Dyfed-Powys
Police may be unable to achieve this deadline. If this is likely you will
be informed and given a revised time-scale at the earliest opportunity.

There may be a fee payable for the retrieval, collation and provision of the
information you request. If this is the case you will be informed and the 20
working day timescale will be suspended until we receive payment from you. If
you choose not to make a payment then your request will remain unanswered.

Some requests may also require either full or partial transference to
another public authority in order to answer your query in the fullest
possible way. Again, you will be informed if this is the case.

Should you find at any stage that you no longer require the information
requested, it would be appreciated if you could notify us that you wish to
withdraw your request.

I should like to take this opportunity to thank you for your interest in
Dyfed-Powys Police.

Yours sincerely

Cath Butler

Mrs Cath Butler

Swyddog Gweinyddol/Administrative Officer

Uned Rhyddid Gwybodaeth/Freedom of Information Unit

Pencadlys yr Heddlu/Police Headquarters

Caerfyrddin/Carmarthen

Ffon/Tel: 0845 330 2000 est/ext: 23453

Llinell Uniongyrchol/Direct Line: 01267 226596

[1][Dyfed Powys Police request email]

Dyfed Powys Police provides you the right to request a re-examination of your
case under its review procedure. If you decide to request such a review and
having followed the Constabulary's full process you are still dissatisfied, then
you have the right to direct your comments to the Information Commissioner who
will give it consideration.

References

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1. mailto:[Dyfed Powys Police request email]

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From: FOI
Dyfed Powys Police

12 January 2010

Attachment Appeal Process.080709.pdf
68K Download View as HTML

Dear Mr Bennett,

Reference No: 011/2010 - POLICE RESOURCES

With reference to your request for information concerning Police
Resources, would you please clarify what is meant by the terms "response
duties" (Q2) and "non response administerial departments" (Q3)? Would
you also please clarify whether Q4 refers to police officers assigned to
response duties, administerial departments, or both?

After receiving the clarification, your request will then be considered and you
will receive the information requested within the statutory timescale of 20
working days as defined by the Freedom of Information Act 2000, subject to the
information not being exempt or containing a reference to a third party. If we
do not receive clarification from you within 60 working days, then your request
will be closed.

There may be a fee payable for the retrieval, collation and provision of the
information you request. If this is the case you will be informed and the 20
working day timescale will be suspended until we receive payment from you. If
you chose not to make a payment then your request will remain unanswered.

I would like to take this opportunity to thank you for your interest in
Dyfed Powys Police and look forward to your response.

Yours sincerely,

Cath Butler

Mrs Cath Butler

Swyddog Gweinyddol/Administrative Officer

Uned Rhyddid Gwybodaeth/Freedom of Information Unit

Pencadlys yr Heddlu/Police Headquarters

Caerfyrddin/Carmarthen

Ffon/Tel: 0845 330 2000 est/ext: 23453

Llinell Uniongyrchol/Direct Line: 01267 226596

[1][Dyfed Powys Police request email]

Dyfed Powys Police provides you the right to request a re-examination of your
case under its review procedure. If you decide to request such a review and
having followed the Force's full process you are still dissatisfied, then you
have the right to direct your comments to the Information Commissioner who will
give it consideration.

References

Visible links
1. mailto:[Dyfed Powys Police request email]

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From: Steve Bennett

24 January 2010

Dear Cath,

By "Response Duty" we mean officers assigned to respond to calls
from the public, presumably those on shift duties, who would attend
calls from the public, such as beat officers, police vehicle
drivers, dog officers, traffic etc. (Inspector, Sergeant, PC)

By "Administerial" we mean those officers specifically assigned to
roles that are office based, such as audit, police administrative
roles that by virue of the job, mean that they work in an office
for their tour as opposed to responding to public calls."

Many thanks,

Steve Bennett

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From: Steve Bennett

12 February 2010

Dear Cath,

We have now received responses from 35 of the 43 forces.

I understand from other forces, the Home Office classsification
divides roles by Operational, Operational Support, Organisational
and Organisational Support. These categories are fine for our
purposes.

To assist, most forces have provided :-

1.A full count of officers by rank
2.A count of all officers that respond to public calls.
3.A list of the non response administerial departments
4.Non response administerial departments to include count of all
officers assigned to office based duty as opposed to responding to
public calls requiring attendance.

As the reply date has passed, I wonder if you could advise when the
information requested will be available.

Kind Regards

Steve Bennett

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From: Butler Catherine
Dyfed Powys Police

15 February 2010

Attachment Appeal Process.080709.pdf
68K Download View as HTML

Dear Mr Bennett,

With reference to your request for an update on the status of your
request, we wrote to you on 12 January requesting clarification of some
of the terms used in your request. Your response was subsequently
received on 24 January. Whilst awaiting clarification from an applicant,
the clock is effectively "stopped", and the 20 day deadline then amended
in line with the length of time taken to receive the clarification. In
the case of your request, the deadline has been re-calculated to 16
February 2010, and we are confident that we will be able to provide a
response to your request by the revised date.

The following link will provide more detailed information re: time for
compliance:

http://www.ico.gov.uk/upload/documents/l...
tailed_specialist_guides/timeforcompliance.pdf

Please do not hesitate to contact us should you have any further queries
regarding your request.

Regards,

Cath.

show quoted sections

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From: FOI
Dyfed Powys Police

16 February 2010

Attachment Final Response 011.10.pdf
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Attachment Appeal Process 150210.pdf
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Dear Mr Bennett

Reference No: 011/2010

I write in connection with your request for information dated 7^th January
2010 and received in the Freedom of Information Unit on the 8th January
2010 regarding Police Resources.

This request is being handled under the Freedom of Information Act 2000.

Your request for information has now been considered and firstly I am
obliged under s1 (1) (a) of the Freedom of Information Act (FOIA) 2000 to
tell you whether the information is held by the Force. Please see the
attached response document which indicates what information is held by the
Force and the exemptions applied concerning the non release of the
information in whole or in part.

Where exemptions have been applied, Section 17 of the Freedom of
Information Act 2000 requires Dyfed Powys Police, when refusing to provide
such information (because the information is exempt) to provide you the
applicant with a notice which: (a) states that fact, (b) specifies the
exemption in question and (c) states (if that would not otherwise be
apparent) why the exemption applies.

The following exemption has been applied to the information you have
requested.

Section 12 - The cost of compliance exceeds the Appropriate Limit

A Section 12 has been applied to all of your request because in order for
us to establish whether there is any information held in respect of
Question 2 is above the amount to which we are legally required to respond
i.e. the cost of locating and retrieving the information exceeds the
"appropriate level" as stated in the Freedom of Information (Fees and
Appropriate Limit) Regulations 2004. It is estimated that it would exceed
18 hours (i.e. minimum of 3579.9 hours) to comply with this part of your
request. The regulations can be located @

[1]www.legislation.hmso.gov.uk/si/si2004/20043244.htm

Question 2

It has been established that the information requested in respect of
Question 2 is not held in an easily retrievable format, in order to
ascertain whether the information you have requested is held would involve
all 1193.3 police officers in the force checking their pocket note books
for the period in question.

A pocket note book is a note book that police officers are allocated and
maintain with handwritten notes I am informed that a pocket note book
contains 150 pages. A breakdown of the work involved is provided below:-

It has been estimated that a police officer will use between two and four
pocket note books annually and that it would take an officer approximately
an hour to check each notebook for any information. I have now broken the
calculation to explain further:

Average of three pocket notebooks a year @ 1 hour per book, equates to an
average of 0.25 books per month.

1^st of January 2009 to 31^st December 2009 = 12 months

12 months x 0.25 books x 1193.3 = 3579.9 Hours

In order for Question 2 to be answered, the period of time over which the
information has been requested would have to be considerably shortened to
be within the appropriate limit.

In accordance with the Freedom of Information Act 2000, this letter acts
as a Refusal Notice for this request under Section 17(5) A public
authority which, in relation to any request for information, is relying on
a claim that section 12 or section 14 applies must, within the time for
complying with section 1(1), give the applicant a notice stating that
fact.

However, you may wish to refine and resubmit your request so that it
reduces the time shown above to fall within the 18 hours. Please contact
me if you would like some advice on refining your request.

Please note: If any part of a request exceeds the time cost threshold of
18 hours (the amount to which we are legally required to respond) i.e. the
cost of locating and retrieving the information exceeds the "appropriate
level" as stated in the Freedom of Information (Fees and Appropriate
Limit) Regulations 2004, then the whole of the request may be refused.

Although excess cost removes the force's obligations under the Freedom of
Information Act, as a gesture of goodwill, I have supplied information
below relative to your request, which was retrieved or available before it
was realised that the fees limit would be exceeded. I trust that this is
helpful, but it does not affect our legal right to rely on the fees
regulations for the remainder of your request.

[2]http://www.dyfed-powys.police.uk/en/abou...

If you are unhappy with the way your request for information had been
handled, you can request a review by writing to the freedom of information
unit address supplied on the attached appeal process document.

If you remain dissatisfied with the handling of your request or complaint
you have a right to appeal to the Information Commissioner at:

The Information Commissioner's Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF.

Telephone: 0845 630 6060

Or: 01625 545745

Website: [3]www.ico.gov.uk

There is no charge for making an appeal.

I would like to take this opportunity to thank you for your interest in
Dyfed Powys Police.

Yours sincerely

Liz George

Swyddog Rhyddid Gwybodaeth - Freedom of Information Officer

Uned Rhyddid Gwybodaeth - Freedom of Information Unit

Pencadlys Heddlu - Dyfed-Powys Police Headquarters

Caerfyrddin - Carmarthen

Ffon/Tel: 0845 330 2000 est/ext 459

Uniongyrchol/Direct Line : 01267 226596

e-bost/e-mail - [4][Dyfed Powys Police request email]

Dyfed Powys Police provides you the right to request a re-examination of your
case under its review procedure (copy enclosed). If you decide to request such a
review and having followed the Force's full process you are still dissatisfied,
then you have the right to direct your comments to the Information Commissioner
who will give it consideration.

References

Visible links
1. http://www.legislation.hmso.gov.uk/si/si...
2. http://www.dyfed-powys.police.uk/en/abou...
3. http://www.ico.gov.uk/
4. mailto:[Dyfed Powys Police request email]

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From: Steve Bennett

17 February 2010

FTAO : Liz George

Dear Liz,

Thank you for the detailed reply.

However, it may be that the format of the 38 responses provided by
other forces may assist.

It has been explained to me that the Home Office classify the
officer functions as Operational, Operational Support and
Organisational Support. I have also been provided with a copy of
the Home Office Annex c definitions of the 62 main functions
officers may occupy. (I can copy this for you if you need it).

This has proven to be a simpler way to arrive at the information.

Forces have provided the list of numbers operational officers, by
function and rank and the same lists for Operational Support and
Organisational Support.

I understand it is easier and faster to retrieve information in
this format. As the responses provided are visible on the "What Do
They Know?" site, I have reprinted below the Avon & Somerset as an
example of the typical response in the hope that this might assist
you.

FORCE RESPONSE

1. Please provide the total numbers of officers by rank within your
force for 2009

Please find below a table detailing the number of officers employed
by Avon and Somerset Constabulary and the numbers per rank as of
31st March 2009, broken down to indicate the total head count (HC)
and the full time equivalent (FTE). These figures exclude officers
on career breaks and secondments. Avon and Somerset are only able
to provide figures as of 31st March 2009 as this is the information
which is currently recorded.

FTE HC
Association of Chief Police Officers (ACPO) 6 6
Chief Superintendent 11.93 12
Superintendent 21.6 22
Chief Inspector 50.5 51
Inspector 173.85 174
Sergeant 499.57 507
Constable 2567.97 2628
Total 3331.42 3400

2. How many of those officers were assigned to response duties in
2009

The Home Office guidance indicators have been used which details
the areas deemed to be frontline. The head count and the full time
equivalent of officers assigned are below.

HMIC Description HC FTE
Air (Air support unit) 7 7
Burglary 1 1
Child/Sex/ Domestic 173 161.03
CID 523 515.47
Community 61 58.85
Complaints and Discipline 14 14
Crime and Incident Management 56 51.16
Criminal Justice Units 64 61.63
Dogs 42 41.43
Firearms - Tactical 106 105.3
Foot/Car/Beat Patrol 1628 1601.78
Fraud 7 7
Intelligence 123 120.81
Mounted 12 11.52
Ports 21 20.03
Special Branch/ Protection/ Immigration/ Nationality 36 35.45
Surveillance 8 8
Traffic 167 166.53
Underwater 6 6
3055 2993.99

3. What are the non response administerial departments within your
force?

Using the Home Office guidance document, please find below a table
detailing the areas which are deemed to be non response.

HMIC Description
ACPO and Directors
Control Room (Call Handlers)
Corporate Development
Custody
Department Heads
Local Commanders
Operational Planning
Personnel/Human Resources
Press and Public Relations
Recruits Modules 1-7 (Trainee Officers)
Staff Associations
Staff Officers
Training
Other

4. How many police officers are assigned to each of these
departments, by rank?

Below is a table which details the head count and full time
equivalent of officers in each of these areas as well as the
officer’s rank.

HMIC Duty Description Rank HC FTE
ACPO and Directors ACPO 6 6
ACPO and Directors Constable 1 1
Control Room (Call Handlers) Superintendent 1 1
Control Room (Call Handlers) Chief Inspector 3 3
Control Room (Call Handlers) Inspector 10 10
Control Room (Call Handlers) Sergeant 6 6
Control Room (Call Handlers) Constable 21 20.55
Corporate Development Chief Superintendent 1 1
Corporate Development Superintendent 1 0.6
Corporate Development Inspector 1 1
Custody Inspector 2 2
Custody Sergeant 60 60
Custody Constable 15 13.48
Department Heads Chief Superintendent 5 4.93
Local Commanders Chief Superintendent 5 5
Local Commanders Superintendent 2 2
Operational Planning Chief Inspector 3 3
Operational Planning Inspector 1 1
Operational Planning Sergeant 2 1.25
Operational Planning Constable 10 9.45
Personnel/Human Resources Inspector 1 1
Personnel/Human Resources Sergeant 3 3
Personnel/Human Resources Constable 5 4.45
Press and Public Relations Sergeant 1 1
Recruits Modules 1-7 (Trainee Officers) Constable 61 61
Staff Associations Sergeant 2 2
Staff Associations Constable 2 2
Staff Officers Inspector 3 3
Staff Officers Sergeant 3 3
Training Chief Inspector 1 1
Training Inspector 7 7
Training Sergeant 18 17.8
Training Constable 73 69.95
Other Chief Superintendent 1 1
Other Chief Inspector 5 5
Other Inspector 2 2
Other Constable 1 1
Total 345 337.46

Hoping this might assist you.
With thanks and Kind Regards,

Steve Bennett

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From: FOI
Dyfed Powys Police

8 March 2010

Dear Mr Bennett

I would like to thank you for the information contained in your email of
17th February 2010.

However, due to the recording systems adopted by Dyfed Powys Police my
original response remains the same. Please note that it is only Question
2 which exceeds the appropriate limit.

If you are unhappy with the way your request for information has been
handled, you can request a review by writing to the Freedom of Information
unit as detailed in the attached appeal document.

If you remain dissatisfied with the handling of your request or complaint
you have a right of appeal to the Information Commissioner at:

The Information Commissioners Office,

Wycliffe House,

Water Lane,

Wilmslow,

Cheshire

SK9 5AF

Tel. 08456 30 60 60 or 01625 54 57 45

Website: [1]www.ico.gov.uk

There is no charge for making an appeal.

I would like to take this opportunity to thank you for your interest in
Dyfed Powys Police.

Liz George

Swyddog Rhyddid Gwybodaeth - Freedom of Information Officer

Uned Rhyddid Gwybodaeth - Freedom of Information Unit

Pencadlys Heddlu - Dyfed Powys Police Headquarters

Caerfyrddin - Carmarthen

Ffon/Tel: 0845 330 2000 est/ext 23459

e-bost/email - [2][Dyfed Powys Police request email]

show quoted sections

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From: Steve Bennett

9 March 2010

Dear Liz,

I may be able to simplify question 2 dramatically for you.

I am advised by the other forces that the Home Office Function
definitions are used by all forces as a generic record of officer
numbers.

(Appendix A of the 62 Home Office function definitions).

The category fitting the description we are looking for is
definition(30) 1. Foot/Car/Beat Patrol –
Operational.

Forces have found it simplest to return this number, rather than
the time consuming task involved in separating each function, which
I appreciate may be the problem you have encountered.

I hope this assists. Of the other data (1) is available elsehwere,
and (3) & (4) were only support items to the core enquiry.

Many thanks for your patience

Yours sincerely,

Steve Bennett

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From: FOI
Dyfed Powys Police

19 March 2010

Attachment Appeal Process 180210.pdf
68K Download View as HTML

Dear Mr Bennett

Thank you for your email of the 8^th March 2010 the contents of which are
noted.  However, as outlined in my original response and the follow on
email to your queries the situation remains the same.

Unfortunately, due to the fact that the information you have requested is
not recorded in Dyfed Powys Police in a simplified format as suggested, in
order to retrieve and collate the information you have requested would
still necessitate contacting the 1193.3 Police Officers in the force for
that period to collate or retrieve any information held which would take
3579.9 hours.  Therefore, as explained in the original response the cost
of compliance exceeds the Fees & Appropriate limit of 18 hours or £450
cost.

As a result I am unable to progress this matter any further.

If you are unhappy with the way your request for information had been
handled, you can request a review by writing to the freedom of information
unit address supplied on the attached appeal process document.

If you remain dissatisfied with the handling of your request or complaint
you have a right to appeal to the Information Commissioner at:

The Information Commissioner's Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF.

Telephone:      0845 630 6060

Or:                   01625 545745

Website:          [1]www.ico.gov.uk

There is no charge for making an appeal.

I would like to take this opportunity to thank you for your interest in
Dyfed Powys Police.

Yours sincerely

Liz George

Swyddog Rhyddid Gwybodaeth - Freedom of Information Officer

Uned Rhyddid Gwybodaeth - Freedom of Information Unit

Pencadlys Heddlu - Dyfed-Powys Police Headquarters

Caerfyrddin - Carmarthen

Ffon/Tel: 0845 330 2000 est/ext 459

Uniongyrchol/Direct Line : 01267 226596

e-bost/e-mail - [2][Dyfed Powys Police request email]

Dyfed Powys Police provides you the right to request a re-examination of your
case under its review procedure (copy enclosed). If you decide to request such a
review and having followed the Force's full process you are still dissatisfied,
then you have the right to direct your comments to the Information Commissioner
who will give it consideration.

References

Visible links
1. http://www.ico.gov.uk/
2. mailto:[Dyfed Powys Police request email]

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