Payments for Members' Travel and Subsistence

I am out of the office until Tues 30 June. If you have an urgent enquiry, please contact Susan Meaden ([email address]) on 01243 534754 or Sarah Parker ([email address]). With all good wishes, Karen Carter, Public Relations Officer, Chichester District Council.

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I am out of the office until Mon 27 July. If you have an urgent enquiry, please contact Sarah Parker ([email address]). With all good wishes, Karen Carter, Public Relations Officer, Chichester District Council.

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Dear Mr. Randstadt-Willi

I confirm receipt of your Freedom of Information request. We will respond
within 20 working days (by the 20th August 2009).

Yours sincerely
Marilyn Blunden
FOI Co-ordinator

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Dear Sir or Madam

With reference to your request for information, set out below, I need to
know the period to which your request relates before I am able to take the
matter further.

For your information, the Council does not analyse members' claims in the
way you request. In order to provide the information you require, we will
have to examine every individual claim for whatever period you prescribe.
Chichester District Council has 48 members, who may claim as frequently as
monthly (though not all do). If the production of the information takes
more than 18 hours of staff time we will require payment at the rate of
£25 per hour before we release it to you. If you let me know the period
you want us to cover, we will provide an estimate of the time it will take
to produce the information.

With regard to your request to see original copies of claim forms and
receipts, these are available for inspection by appointment during normal
opening hours at the Council Offices at East Pallant House, East Pallant,
Chichester. If you would like to make an appointment to inspect them,
please contact me for an appointment, and confirm whether you still want
us to provide the information you have requested or whether you will
compile it yourself from an inspection of the claim forms. If you require
copies of the claims, the time spent in photocopying will be included in
the production time. We will also levy a charge of 10p per photocopy sheet
+ postage payable before we supply them.

Philip Coleman
Member Services Manager
Chichester District Council
Tel: 01243 534655
Fax: 01243 776766
Email:[email address]

"Dear Sir or Madam,

I am writing to ask for details of the amounts paid to members in
respect of travel and subsistence. Whilst I know that total amounts
are available in your published accounts, I would like to have this
information broken down into amounts with respect to:

* Travel by public transport * Travel by taxi * Travel by personal
car / motorcycle * Travel by other means

For subsistence claims, it would be useful to have as much detail
as possible about the claims - i.e. whether it relates to
restaurant bills, supermarket shopping, hotel bills etc.

If possible, it would be useful to see original copies of claim
forms / receipts submitted by members.

If you require any clarification of my request please do not
hesitate to contact me.

Yours faithfully,

Roger Randstadt-Willi"

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Dear Mr. Randstadt-Willi,

I am very sorry, but we have no record of your Freedom of Information
request. The last request we received from you was on 24th July, which
we are currently processing.

Please could you resend your previous request and I will log it
immediately.

Apologies for any delay this may have caused you.

Yours sincerely,
Marilyn Blunden
FOI Co-ordinator

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The following request for clarification was sent on 27.7.09. I do
not know why it does not appear on this website:

Dear Sir or Madam

With reference to your request for information, set out below, I
need to know the period to which your request relates before I am
able to take the matter further.

For your information, the Council does not analyse members' claims
in the way you request. In order to provide the information you
require, we will have to examine every individual claim for
whatever period you prescribe. Chichester District Council has 48
members, who may claim as frequently as monthly (though not all
do). If the production of the information takes more than 18 hours
of staff time we will require payment at the rate of £25 per hour
before we release it to you. If you let me know the period you want
us to cover, we will provide an estimate of the time it will take
to produce the information.

With regard to your request to see original copies of claim forms
and receipts, these are available for inspection by appointment
during normal opening hours at the Council Offices at East Pallant
House, East Pallant, Chichester. If you would like to make an
appointment to inspect them, please contact me for an appointment,
and confirm whether you still want us to provide the information
you have requested or whether you will compile it yourself from an
inspection of the claim forms. If you require copies of the claims,
the time spent in photocopying will be included in the production
time. We will also levy a charge of 10p per photocopy sheet +
postage payable before we supply them.

Philip Coleman Member Services Manager Chichester District Council
Tel: 01243 534655 Fax: 01243 776766
Email:[email address]