Parking Ticket Data

Neil made this Freedom of Information request to Amber Valley Borough Council

The request was partially successful.

From: Neil

1 August 2009

Dear Sir or Madam,

Under the Freedom of Information Act 2000 I would like to request
some information relating to the enforcement of parking
restrictions, specifically penalty charge notices.

1. I would like to request the raw data set of parking tickets
issued in the name of the council within the last five year period
broken down by:
date, time, location, narrative of infraction, current status of
case, next status of case, transaction details (ie. date, time and
method of payments made), officer ID

2. I would also like to request any information to ‘reward’/bonus
schemes/contracts in place for your parking enforcement officers.
This is envisaged to cover the details of any systems, including
(where bonuses are paid) the amount per officer per year, for the
last five years.

Regarding part 1. ideally I would like the location unit to be
'street' but if this is not practical then under your section 16
duty to advise and assist I would expect you to contact me to
discuss how you record this geospatial data so that I may narrow my
request in a way that works for both of us.

As a supplementary, under section 16, I would also ask that you
provide some detail about the recording processes of this parking
information. E.g. What software is used? What data fields are
recorded? What other data sets it links to, etc.

If this information is held by an outside contractor then it is
your responsibility under the FOIA to obtain that information.

If it is held by another public body then please can you inform me
of this and if possible transfer the request to that public body.
My preferred format to receive this information is by electronic
means. For both parts I would like the response to be in the form
of a raw text file, tab delimited, with text qualifiers where
required.

If you need any clarification of this request or if it is too broad
in any way please feel free to email me. If some parts of this
request
are more difficult to answer than others please release the
answerable material as it is available rather than hold up the
entire request for the contested data.

If FOI requests of a similar nature have already been asked could
you please include your responses to those requests. I would be
grateful if you could confirm in writing that you have received
this request, and I look forward to hearing from you within the
20-working day statutory time period.

Yours faithfully,

Neil Houston

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From: Jones, Joan
Amber Valley Borough Council

3 August 2009

Attachment Acknowledgement Letter.doc
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Dear Mr Houston

Please see attached.

Joan Jones
Civic Links and FOI Officer

This email together with any files transmitted with it is confidential,
may be legally privileged and may contain personal views that are not the
views of the Council. They are intended solely for the use of the
individual or entity to whom they are addressed.

If you have received this email in error please notify me immediately and
delete the email and all attachments. You must take no action based on it
nor should you disclose, copy, distribute, or rely on it for any purpose
or disclose its contents to any other person.

The Council reserves the right to monitor both sent and received emails.

As a sender or recipient of this email you should be aware that under the
Freedom of Information Act 2000 and Environmental Information Regulations
2004, the contents of this email may have to be disclosed to fulfil any
request for information.

Under the Data Protection Act 1998, however, your personal data will be
protected. Nevertheless, you should be aware that your information may be
shared with other departments within the Council for the purpose of
preventing fraud or misuse of public funds. This information may also be
used for the prevention and detection of crime and disclosed for the
purposes of conducting legal proceedings and for meeting any legal or
statutory requirements. It may be shared with public bodies such as the
Audit Commission and other governmental agencies and departments for
similar purposes and data-matching exercises.

Although this email and attachments have been swept by a scanner for the
presence of known computer viruses, no representations are made that they
are virus free and the Council cannot accept liability for any viruses
that may be in this email. The Council recommends that you check all
emails with an appropriate virus scanner.

Unless its prior written agreement is obtained, the Council does not
accept service of documents or enter into contracts by email.

The postal address for the Council is available on www.ambervalley.gov.uk

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From: Jones, Joan
Amber Valley Borough Council

19 August 2009

Attachment comments.pdf
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Attachment let us know what you think.pdf
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Attachment FOI Response Letter 3.doc
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Dear Mr Houston

Please see attached.

Joan Jones
Civic Links and FOI Officer

This email together with any files transmitted with it is confidential,
may be legally privileged and may contain personal views that are not the
views of the Council. They are intended solely for the use of the
individual or entity to whom they are addressed.

If you have received this email in error please notify me immediately and
delete the email and all attachments. You must take no action based on it
nor should you disclose, copy, distribute, or rely on it for any purpose
or disclose its contents to any other person.

The Council reserves the right to monitor both sent and received emails.

As a sender or recipient of this email you should be aware that under the
Freedom of Information Act 2000 and Environmental Information Regulations
2004, the contents of this email may have to be disclosed to fulfil any
request for information.

Under the Data Protection Act 1998, however, your personal data will be
protected. Nevertheless, you should be aware that your information may be
shared with other departments within the Council for the purpose of
preventing fraud or misuse of public funds. This information may also be
used for the prevention and detection of crime and disclosed for the
purposes of conducting legal proceedings and for meeting any legal or
statutory requirements. It may be shared with public bodies such as the
Audit Commission and other governmental agencies and departments for
similar purposes and data-matching exercises.

Although this email and attachments have been swept by a scanner for the
presence of known computer viruses, no representations are made that they
are virus free and the Council cannot accept liability for any viruses
that may be in this email. The Council recommends that you check all
emails with an appropriate virus scanner.

Unless its prior written agreement is obtained, the Council does not
accept service of documents or enter into contracts by email.

The postal address for the Council is available on www.ambervalley.gov.uk

Link to this

From: Jones, Joan
Amber Valley Borough Council

19 August 2009

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Dear Mr Houston

I aplogise for not attaching the reports to my earlier email.

Joan Jones
Civic Links and FOI Officer

This email together with any files transmitted with it is confidential,
may be legally privileged and may contain personal views that are not the
views of the Council. They are intended solely for the use of the
individual or entity to whom they are addressed.

If you have received this email in error please notify me immediately and
delete the email and all attachments. You must take no action based on it
nor should you disclose, copy, distribute, or rely on it for any purpose
or disclose its contents to any other person.

The Council reserves the right to monitor both sent and received emails.

As a sender or recipient of this email you should be aware that under the
Freedom of Information Act 2000 and Environmental Information Regulations
2004, the contents of this email may have to be disclosed to fulfil any
request for information.

Under the Data Protection Act 1998, however, your personal data will be
protected. Nevertheless, you should be aware that your information may be
shared with other departments within the Council for the purpose of
preventing fraud or misuse of public funds. This information may also be
used for the prevention and detection of crime and disclosed for the
purposes of conducting legal proceedings and for meeting any legal or
statutory requirements. It may be shared with public bodies such as the
Audit Commission and other governmental agencies and departments for
similar purposes and data-matching exercises.

Although this email and attachments have been swept by a scanner for the
presence of known computer viruses, no representations are made that they
are virus free and the Council cannot accept liability for any viruses
that may be in this email. The Council recommends that you check all
emails with an appropriate virus scanner.

Unless its prior written agreement is obtained, the Council does not
accept service of documents or enter into contracts by email.

The postal address for the Council is available on www.ambervalley.gov.uk

Link to this

From: Neil

19 August 2009

Hi Joan,

I'm familiar with the chipside software, and believe that it can
provide the information required (as I know Brentwood use it, and
have fufilled a similiar request to the same level of detail). See
my comments below, and perhaps se if the IT contacts can assist.

Thanks for confirming though what information you are able to
provide, by using the 'front end reporting' features of the system
you use to record PCN details.

I would just like to clarify - is it possible that the IT/database
administrator can produce the selected field extract from the
database backend (In my experience, databases often sit on MySQL/MS
SQL/Oracle backends - and the IT/database Administrator of the
system can often extract out information that the systems
'reporting' options don't allow).

If the size of the data extract is too large for it to be
compressed (zipped) and emailed, then I am happy to provide you
with FTP details (the IT contact could transfer the files), or to
receive the data on a CD/DVD. I understand that to produce some
reports in a 'paper' format is not the best for either of us.

Sizewise, the physical number of records will be no issue for me; I
cannot narrow down the request anymore than it already is. (That
being a limited number of fields, by PCN issued, for the 5 year
period).

Obviously if some of the information is not held in the database
(perhaps regarding the payment status etc,) then I would not want
to trouble you by having someone to review the actual case records
(as I understand this would be above and beyond the £450/2.5 day
limit)

Thanks,
Neil

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From: Jones, Joan
Amber Valley Borough Council

19 August 2009

Dear Neil

Thank you for your email. Neither myself nor the Assistant Director in charge of Parking fully understand your suggestions and we have forwarded your email to Nottinghamshire County Council (who we buy the service from) and asked them to liaise with the software supplier.

We will contact you again when we receive a response.

Regards
Joan

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