Notice of Poll

David Watson made this Freedom of Information request to West Berkshire Council

The request was partially successful.

From: David Watson

19 February 2010

Dear West Berkshire Council,

Please provide the following information in electronic form (either
as a text file or a hyper-link) :

1) The Notice of Poll for the constituency of Newbury for the
Parliamentary Election held on 1st May 1997
2) The Notice of Poll for the constituency of Newbury for the
Parliamentary Election held on 7th June 2001
3) The Notice of Poll for the constituency of Newbury for the
Parliamentary Election held on 5th May 2005

Thank you.

Yours faithfully,

David Watson

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From: Sue Broughton
West Berkshire Council

19 February 2010

FoI/2010/57

Dear Mr Watson,

Thank you for your enquiry. I believe the information requested may fall
outwith the Freedom of Information Act 2000 (the Act), as it may be the
property of the Electoral Registration Officer, who is not a public
authority subject to the Act. However, such public information would
generally be available without need for a request under the Act (and may
be available on the internet).

I will pass your request to the Electoral Registration Officer to
progress.

Yours sincerely

Sue Broughton

Information Management Officer

Policy & Communication

* West Berkshire Council, Council Offices, Market Street, Newbury RG14
5LD

Email: [West Berkshire Council request email]

01635 519747 (external) ' 2747 (internal) 6: 01635 519613

You should be aware that all emails received and sent by this Council
are subject to the Freedom of Information Act 2000 and therefore may be
disclosed to a third party.

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From: Sue Broughton
West Berkshire Council

22 February 2010

FoI/2010/57

Dear Mr Watson,

I am advised by the Electoral Registration Office that there is no such
thing as a 'Notice of Poll' for a Parliamentary Election, there is only
a 'Notice of Election' and then a 'Statement of Persons Nominated and
Situation of Polling Stations Notice'.

Can you clarify your request?

Thank you

Sue Broughton

Information Management Officer

Policy & Communication

* West Berkshire Council, Council Offices, Market Street, Newbury RG14
5LD

Email: [West Berkshire Council request email]

01635 519747 (external) ' 2747 (internal) 6: 01635 519613

You should be aware that all emails received and sent by this Council
are subject to the Freedom of Information Act 2000 and therefore may be
disclosed to a third party.

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From: David Watson

23 February 2010

Dear Sue Broughton,

Please take the request to refer to the "Statement of Persons
Nominated" in each instance.

Thank you.

Yours sincerely,

David Watson

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From: Sue Broughton
West Berkshire Council

23 February 2010

Foi/2010/57

Dear Mr Watson,

I have now confirmed that the Council is only required to retain these
records for 12 months. However, we do hold the Statement of Persons
Nominated for the Parliamentary Election on 5th May 2005. For 7th June
2001, and for 1st May 1997 (which was prior to the formation of West
Berkshire Council) we only hold the Parliamentary Election results
(candidates and votes cast).

I have copies of all these documents (they are not held electronically)
and can supply them by post if you provide a mailing address.

Yours sincerely

Sue Broughton

Information Management Officer

Policy & Communication

* West Berkshire Council, Council Offices, Market Street, Newbury RG14
5LD

Email: [West Berkshire Council request email]

01635 519747 (external) ' 2747 (internal) 6: 01635 519613

You should be aware that all emails received and sent by this Council
are subject to the Freedom of Information Act 2000 and therefore may be
disclosed to a third party.

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From: David Watson

24 February 2010

Dear Sue Broughton,

Thank your for your response.

Would it not be possible for the Council to have the documents
scanned and so made available electronically ?

Yours sincerely,

David Watson

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From: Sue Broughton
West Berkshire Council

24 February 2010

FoI/2010/57

Dear Mr Watson,

Unfortunately my computer is not linked to a scanner. One page is A4,
the other two are A3 pages. The Act states that "Where the public
authority determines that it is not reasonably practicable to comply
with any preference expressed by the applicant in making his request,
the authority shall notify the applicant of the reasons for its
determination". Section 11(3). In this case we have already taken some
time extracting these from our archives, and it is not reasonably
practicable to take additional time seeing if I can get these scanned by
Planning Services, and then arranging for the scanned documents to be
emailed across.

If you don't want to publicise your address on the What do they Know
website, which I can quite understand, you can send me an A4 envelope
with your address and a covering note. We will pay postage.

Yours sincerely

Sue Broughton

Information Management Officer

Policy & Communication

* West Berkshire Council, Council Offices, Market Street, Newbury RG14
5LD

Email: [West Berkshire Council request email]

01635 519747 (external) ' 2747 (internal) 6: 01635 519613

You should be aware that all emails received and sent by this Council
are subject to the Freedom of Information Act 2000 and therefore may be
disclosed to a third party.

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From: David Watson

24 February 2010

Dear Sue Broughton,

I am sorry to hear that getting the three documents scanned by the
Council will cause this request to exceed the cost limits laid down
by the Act.

In order to try to assist I can offer you the use of my scanner. In
fact, I can come round and install it and scan the documents for
you.

The train fare is only £9 return off-peak, which I will even stump
up myself, and I won't charge for my time.

Would that help ?

Yours sincerely,

David Watson

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From: Sue Broughton
West Berkshire Council

24 February 2010

FoI/2010/57

Dear Mr Watson,

I am not quoting the cost limits, which are included in Section 12 of the Act, but the provisions relating to the format in which the information is supplied, which are included in Section 11.

I will await a self addressed A4 envelope, as I have offered, or details of your address.

Yours sincerely

Sue Broughton

Information Management Officer

Policy & Communication

* West Berkshire Council, Council Offices, Market Street, Newbury RG14 5LD

Email: [West Berkshire Council request email]

01635 519747 (external) ' 2747 (internal) 6: 01635 519613

You should be aware that all emails received and sent by this Council are subject to the Freedom of Information Act 2000 and therefore may be disclosed to a third party.

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From: David Watson

24 February 2010

Dear Sue Broughton,

My mistake, I thought that, when you referred to the time spent in
the archives and then to the prospect of having to spend more time
having the documents scanned, your citation of Section 11(3) must
have been determined on the cost implications of that time.

If it is not a matter of cost, as you now state, and given that you
have been offered the means to provide an electronic copy, then can
you please state the exact nature of the impediment to your
satisfying the obligation under Section 11(1) ?

Yours sincerely,

David Watson

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From: Sue Broughton
West Berkshire Council

25 February 2010

FoI/2010/57

Dear Mr Watson,

I will discuss with the Planning staff next week whether they can scan
the documents in for me to supply. However, I cannot guarantee the
quality, particularly of the handwritten notice from 1997.

Yours sincerely

Sue Broughton

Information Management Officer

Policy & Communication

* West Berkshire Council, Council Offices, Market Street, Newbury RG14
5LD

Email: [West Berkshire Council request email]

01635 519747 (external) ' 2747 (internal) 6: 01635 519613

You should be aware that all emails received and sent by this Council
are subject to the Freedom of Information Act 2000 and therefore may be
disclosed to a third party.

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From: Sue Broughton
West Berkshire Council

2 March 2010

Attachment Election 1997 and 2005.pdf
241K Download View as HTML

Attachment Election 2001.pdf
39K Download View as HTML

FoI/2010/57

Dear Mr Watson,

You have requested the Statement of Persons Nominated for the
Parliamentary Election on 5th May 2005, and the Parliamentary Election
results for 7th June 2001, and for 1st May 1997. Please find the scanned
documents you requested attached.

If you are unhappy with the way your request has been handled, you may
ask for an internal review. You should contact David Lowe, Policy &
Scrutiny Manager, Policy & Communication, Council Offices, Market
Street, Newbury RG14 5LD, email [email address] if you wish to
request a review. If you are not content with the outcome of the
internal review, you have the right to apply directly to the Information
Commissioner for a decision. The Information Commissioner can be
contacted at:
Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire SK9 5AF

Yours sincerely

Sue Broughton

Information Management Officer

Policy & Communication

* West Berkshire Council, Council Offices, Market Street, Newbury RG14
5LD

Email: [West Berkshire Council request email]

01635 519747 (external) ' 2747 (internal) 6: 01635 519613

You should be aware that all emails received and sent by this Council
are subject to the Freedom of Information Act 2000 and therefore may be
disclosed to a third party.

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From: David Watson

2 March 2010

Dear Ms. Broughton,

Thank you for the information, and for your efforts in providing
it.

Yours sincerely,

David Watson

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