Notice of Poll

David Watson made this Freedom of Information request to Bracknell Forest Borough Council

The request was partially successful.

From: David Watson

23 January 2010

Dear Bracknell Forest Borough Council,

Please provide the following information in electronic form (either
as a text file or a hyper-link) :

1) The Notice of Poll for the constituency of Bracknell for the
Parliamentary Election held on 1st May 1997
2) The Notice of Poll for the constituency of Bracknell for the
Parliamentary Election held on 7th June 2001
3) The Notice of Poll for the constituency of Bracknell for the
Parliamentary Election held on 5th May 2005

Thank you.

Yours faithfully,

David Watson

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From: Information Compliance-Officer
Bracknell Forest Borough Council

25 January 2010

Dear David Watson

Thank you for your request for information which was received on (25/01/10) and I will deal with under the Freedom of Information Act 2000. The FOI Act obliges us to respond to requests promptly, and in any case no later than 20 working days (by 22/02/10) unless it is necessary to consider the public interest, in which case a full response must be provided within such a time as is reasonable in the circumstances and I will write to you again if this occurs.

In some circumstances a fee may be payable and if that is the case, I will let you know. A fee notice will be issued to you, and you will be required to pay before we will proceed to deal with your request.

If you have any queries about this letter, please contact me. Please remember to quote the reference number above in any future correspondence.

Yours sincerely

Information Compliance Team
Legal Services
Bracknell Forest Borough Council
Tel: 01344 353071

www.bracknell-forest.gov.uk ( http://www.bracknell-forest.gov.uk/ )

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From: Information Compliance-Officer
Bracknell Forest Borough Council

19 February 2010

Attachment 028 Combined SOPN and NOP 2005.pdf
76K Download View as HTML

Attachment 028 Combined SOPN and NOP 2001.pdf
136K Download View as HTML

Email Only

Dear Mr Watson

I am writing to confirm that the council has now completed its search
for the information which you requested on 25 January 2010.

Please find below a copy of your request, followed by the Council’s
response.

Request

Please provide the following information in electronic form (either as
a text file or a hyper-link) :

1) The Notice of Poll for the constituency of Bracknell for the
Parliamentary Election held on 1st May 1997
2) The Notice of Poll for the constituency of Bracknell for the
Parliamentary Election held on 7th June 2001
3) The Notice of Poll for the constituency of Bracknell for the
Parliamentary Election held on 5th May 2005

Response

The Council holds the Notices of the Poll for 2001 and 2005 in
electronic format, please find attached. Please revert to me if you
require the Council to locate and put into electronic format the Notice
Poll for 1997?

If you have any queries about this matter please contact me. Please
remember to quote the reference number above in any future
communications.

The Constitution Unit, a research body at University College London, is
carrying out a study of the Freedom of Information Act 2000 and its
effect on local government. An important part of the evaluation process
is gathering the experiences and opinions of FOI requesters like you.
Any information you provide will be handled in accordance with the
privacy policy explained in the survey. If you would like to take part
in this study, please the survey at
http://www.bracknell-forest.gov.uk/yc-fo... . Please
contact Ben Worthy at [email address] or on 020 7679 4974 to find out
more about the study or to speak to him further about your experiences.

If you are unhappy with the service you have received in relation to
your request and wish to make a complaint or request a review of our
decision, you should use the Comments, Compliments and Complaints
procedure attached.

If you are not content with the outcome of your complaint, you may
apply directly to the Information Commissioner for a decision.
Generally, the ICO cannot make a decision unless you have exhausted the
complaints procedure provided by the Council. The Information Commission
can be contacted at: The Information Commissioner’s Office, Wycliffe
House, Water Lane, Wilmslow, Cheshire SK9 5AF.

Yours sincerely

Information Compliance Team
Legal Services
Bracknell Forest Borough Council
Tel: 01344 353071

www.bracknell-forest.gov.uk ( http://www.bracknell-forest.gov.uk/ )

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From: David Watson

19 February 2010

Dear Information Compliance-Officer,

Thank you for your response.

You asked if I "require the Council to locate and put into
electronic format the Notice Poll for 1997?"

That was part of the original request, so yes, please do so. Thank
you.

Yours sincerely,

David Watson

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From: Information Compliance-Officer
Bracknell Forest Borough Council

22 February 2010

Attachment comments compliments and complaints leaflet.pdf
2.7M Download View as HTML

Dear Mr Watson

Request

Please provide the following information in electronic form
(either
as
a text file or a hyper-link) :

1) The Notice of Poll for the constituency of Bracknell for the
Parliamentary Election held on 1st May 1997
2) The Notice of Poll for the constituency of Bracknell for the
Parliamentary Election held on 7th June 2001
3) The Notice of Poll for the constituency of Bracknell for the
Parliamentary Election held on 5th May 2005

Response

We have already provided a response for Notices of the Poll for 2001
and 2005 in electronic format.
However, I am advised that we changed software in 2001 so anything
before that is no longer available.

If you have any queries about this matter please contact me.
Please
remember to quote the reference number above in any future
communications.

The Constitution Unit, a research body at University College
London, is
carrying out a study of the Freedom of Information Act 2000 and
its
effect on local government. An important part of the evaluation
process
is gathering the experiences and opinions of FOI requesters like
you.
Any information you provide will be handled in accordance with
the
privacy policy explained in the survey. If you would like to take
part
in this study, please the survey at
http://www.bracknell-forest.gov.uk/yc-fo... .
Please
contact Ben Worthy at [email address] or on 020 7679 4974 to find
out
more about the study or to speak to him further about your
experiences.

If you are unhappy with the service you have received in relation
to
your request and wish to make a complaint or request a review of
our
decision, you should use the Comments, Compliments and Complaints
procedure attached.

If you are not content with the outcome of your complaint, you
may
apply directly to the Information Commissioner for a decision.
Generally, the ICO cannot make a decision unless you have
exhausted
the
complaints procedure provided by the Council. The Information
Commission
can be contacted at: The Information Commissioner’s Office,
Wycliffe
House, Water Lane, Wilmslow, Cheshire SK9 5AF.

Yours sincerely

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From: David Watson

22 February 2010

Dear Information Compliance-Officer,

In your response of 19/02/2010 to my original request of
23/01/2010, you stated:

"Please revert to me if you require the Council to locate and put
into electronic format the Notice Poll for 1997?" to which I
responded on the same date that yes, as it formed part of the
original request, I would like to receive that Notice also.

You appear to have interpreted that response as a repeat request
for all three Notices, which it was not.

Today (22/02/2010) you state that "I am advised that we changed
software in 2001 so anything before that is no longer available. "

It is a bit difficult to conceive that such an important document
relating to a United Kingdom Parliamentary election is not
available. Can you please clarify whether it exists at all ? If so,
in what form ?

Thank you.

Yours sincerely,

David Watson

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From: Information Compliance-Officer
Bracknell Forest Borough Council

22 February 2010

Dear Mr Watson,

I will look into this and reply to you as soon as I have a response.

Information Compliance Team
Legal Services
Bracknell Forest Borough Council
Tel: 01344 353071

www.bracknell-forest.gov.uk ( http://www.bracknell-forest.gov.uk/ )

show quoted sections

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From: Information Compliance-Officer
Bracknell Forest Borough Council

2 March 2010

Dear Mr Watson

I write further to my email on 22 February 2009.

You asked me to clarify whether the Council holds the Notice Poll for 1997. I am instructed that the Parliamentary Elections file which contained the 1997 Notice Poll was destroyed in accordance with Council policy in 2008. Therefore, the Council do not hold the Notice Poll for 1997.

Please contact me if you have any queries or I can be of further assistance.

Yours sincerely

Information Compliance Team
Legal Services
Bracknell Forest Borough Council
Tel: 01344 353071

www.bracknell-forest.gov.uk ( http://www.bracknell-forest.gov.uk/ )

show quoted sections

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From: David Watson

2 March 2010

Dear Information Compliance-Officer,

Thank you for investigating the matter and returning to me with
your results.

Yours sincerely,

David Watson

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