Library fines and graduation

Dear Ms Jones

Thank you for your request for information below, I am dealing with it under the terms of the Freedom of Information Act 2000.

In some circumstances a fee may be payable and if that is the case, I will let you know. If a fee is payable a fees notice will be issued to you, and you will be required to pay before we will proceed to deal with your request.

If you have any queries about this email, please contact me. Please remember to quote the reference number above in any future communications.

Yours sincerely

FOIA
The University of Birmingham

The Contents of this email may be priviledged and are confidential. It may not be disclosed to or used by anyone other than the addressee, nor copied in any way. If received in error please notify the sender and then delete it from your system. Should you communicate with me by email, you consent to The University of Birmingham monitoring and reading any such correspondence.

________________________________

From: Amie Jones [mailto:[FOI #12050 email]]
Sent: Fri 15/05/2009 15:42
To: FOI requests at University of Birmingham
Subject: Freedom of Information request - Library fines and graduation

Dear Sir or Madam,

Under the Freedom of Information Act (2000) I would like to know
how many students have been stopped from graduating due to having
an outstanding library loan or fine.

If possible, could you tell me the year they ere due to graduate,
the course they were due to graduate from, the amount the fine was
for, and the outcome.

I understand I am entitled to a reply within 20 days, which will be
15th June.

I look forward to your response.

Yours faithfully,

Amie Jones

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Dear Ms Jones

Please could you confirm over what period your request covers.

Yours sincerely

FOI
The University of Birmingham

The Contents of this email may be priviledged and are confidential. It may not be disclosed to or used by anyone other than the addressee, nor copied in any way. If received in error please notify the sender and then delete it from your system. Should you communicate with me by email, you consent to The University of Birmingham monitoring and reading any such correspondence.

________________________________

From: Amie Jones [mailto:[FOI #12050 email]]
Sent: Fri 15/05/2009 15:42
To: FOI requests at University of Birmingham
Subject: Freedom of Information request - Library fines and graduation

Dear Sir or Madam,

Under the Freedom of Information Act (2000) I would like to know
how many students have been stopped from graduating due to having
an outstanding library loan or fine.

If possible, could you tell me the year they ere due to graduate,
the course they were due to graduate from, the amount the fine was
for, and the outcome.

I understand I am entitled to a reply within 20 days, which will be
15th June.

I look forward to your response.

Yours faithfully,

Amie Jones

-------------------------------------------------------------------
Disclaimer: This message and any reply that you make will be
published on the internet. Our privacy and copyright policies:
http://www.whatdotheyknow.com/help/about...

Is [University of Birmingham request email] the wrong address for Freedom of
Information requests to University of Birmingham? If so please
contact us using this form:
http://www.whatdotheyknow.com/help/contact
-------------------------------------------------------------------

Dear Ms Jones

In your email of 15 May 2009 you ask how many students have been stopped from graduating due to having an outstanding library loan or fine. On 20 May 2009 you confirmed that the period you were interested in was the last 10 years, but that if data was not available for this period that you would be happy to receive data for the last 5 years.

Students could only be prevented from graduating due to outstanding library fines. Prevention would not be considered for outstanding loans. The University of Birmingham does not hold a database which records details of those students who have been prevented from graduating due to outstanding library fines. It would therefore be necessary to interrogate the University's student database to establish which students had had a "hold" put on their records for non payment of library fines. Once these individuals were identified, a manual search of each record would then have to be undertaken to establish whether this "hold" had prevented the student from graduating.

We have discussed this request with relevant stakeholders (the University's Academic and Student Administration Department, Library Services and the Finance Office), who have sampled the data held. They have not identified, from the data accessed or from corporate memory, a single case in the last 5 years of a student being prevented from graduating at the University of Birmingham due to non payment of library fines. Please note that data does not exist for the period prior to this 5 year period.

If you are unhappy with the manner in which your request has been dealt with, you may ask for an internal review. A copy of the Complaints and Appeals procedure can be found at: http://www.legalservices.bham.ac.uk/foi/... . If you are not content with the outcome of the internal review, you have a right to apply directly to the Information Commissioner for a decision.

If you have any queries with regard to this letter, please do not hesitate to contact me.

Yours sincerely

FOIA

The University of Birmingham

The Contents of this email may be priviledged and are confidential. It may not be disclosed to or used by anyone other than the addressee, nor copied in any way. If received in error please notify the sender and then delete it from your system. Should you communicate with me by email, you consent to The University of Birmingham monitoring and reading any such correspondence.