Lease cars

Thank you for your request under the Freedom of Information Act 2000 (the Act). This letter is to confirm that your enquiry is being processed in line with the council's Access to Information procedures. You will receive a more detailed response within the next 20 working days.

The council reserves the right to publish your request and the council's response on its website.

The council acknowledges your right under S.11 of the Act to express a preference as to whether to receive information in permanent or digest form or to inspect the information. The council will endeavour to comply with your preference taking into account the practicalities of doing so.

Due to the high number of requests under the Act now generated by commercial organisations, the media and researchers, and aimed indiscriminately at all public authorities, the council will in most cases opt for the most cost effective and time-effective means by which to communicate the information. Please note that the council is not obliged to complete surveys, questionnaires and spreadsheets or to undertake research or data analysis in order to comply with your request. I hope you will understand that the council believes the greater public interest is served by giving priority to providing the services it is set up to provide.

The provision of information is also subject to the following conditions:
• That the council holds a record of the information you have asked for;
• That the information is not already in the public domain and reasonably accessible to you.
• That the work involved in locating, retrieving, extracting and collating the information will not exceed the cost limits set out in the Act; and
• That the information you have requested does not fall under an exemption set out in the Act. If the council chooses to use an exemption it must, in many cases, conduct a public interest test to make sure withholding the information rather than disclosing it best serves the public interest.
(Continued)
The council may ask you to pay for postage and any substantial amounts of photocopying or reproduction of documents. If this is the case, I will let you know.

Please address any future correspondence on this matter to me on the above email address or by writing to the Information Rights Officer, Guildford Borough Council, Millmead House, Millmead, Guildford GU2 4BB.

Vincenzo Ardilio
Information Rights Officer
Guildford Borough Council
Extension: 4053
DDI: (01483) 444053
[email address]

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Dear Mr Masters

Thank you for your email. As you made your request under the Freedom of Information Act 2000, the format of this response is formal in order to meet the legal requirements set out in Part 1 of that Act.

The council is not willing to provide the names of individual members of staff and, as this constitutes personal information, it is exempt from disclosure under S.40 of the Freedom of Information Act.

The council does not hold depreciation costs specific to each car.

The remaining information held by the council has been sorted by Service and is contained in the attached PDF, which I hope you will find of interest.

I trust the enclosed information addresses your questions but you are welcome to contact me if you require clarification. If you are not satisfied with the way your request has been handled you may write to the Council’s Monitoring Officer: Richard Lingard, Guildford Borough Council, Millmead House, Millmead, Guildford GU2 4BB.

You also have the right, under Section 50 of the Freedom of Information Act 2000, to ask the Information Commissioner to decide whether your request has been dealt with in line with the requirements of the Act. His address is: The Information Commissioner, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

Yours sincerely

Vincenzo Ardilio
Information Rights Officer
Guildford Borough Council
Extension: 4053
DDI: (01483) 444053
[email address]

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I am out of the office until Friday 20 January 2010 when I will begin to
deal with emails received during my absence.

Please send requests for information to [Guildford Borough Council request email] and we will
make sure we deal with them as quickly as possible.

If you have a matter you wish to discuss urgently, please contact Richard
Lingard on 01483 444042 ([email address])

You can find more information about the Data Protection and Freedom of
Information Acts, as well as the council's log of disclosures at
www.guildford.gov.uk/guildfordweb/counci...

Vincenzo Ardilio
Information Rights Officer
Guildford Borough Council

Extension 4053
DDI (01483) 444053

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References

Visible links
1. http://www.cryoserver.com/

Dear Mr Masters

Thanks for your email. As far as we are aware the information was based
on our records as at the date on which we received your request. As I am
not sure on what basis you suggest that the information is out of date I
cannot investigate further.

Turning to the rest of your enquiry, the attached spreadsheet sets out the
grade and department of each person who has a lease car, the type of car
they have and a letter which corresponds to the reason they qualify for a
car, e.g. mileage or as part of the reward package for their grade.

For grade cars: entitlement is part of the reward package. For mileage
cars: it is cheaper for the Council to provide a lease car and pay lower
mileage rates than pay higher mileage rates on an employee's private
vehicle. In both cases the arrangement also supports our green transport
and carbon reduction aims as lease cars must be below limits for CO2
emissions which we have set.

I trust the above addresses your enquiry but obviously you are welcome to
contact me if you require clarification on the contents of this email. I
apologise for the delay in our reply. Over the past year the council, like
most public authorities, has experienced a sharp increase in the number of
requests received from the media and from commercial organisations for
research and for marketing purposes and this has placed a considerable
burden on the council's limited resources.

As previously stated, if you are not satisfied with the way your request
has been handled you may write to the Council's Monitoring Officer:
Richard Lingard, Guildford Borough Council, Millmead House, Millmead,
Guildford GU2 4BB.

You also have the right, under Section 50 of the Freedom of Information
Act 2000, to ask the Information Commissioner to decide whether your
request has been dealt with in line with the requirements of the Act. His
address is: The Information Commissioner, Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF.

Yours sincerely

Vincenzo Ardilio
Information Rights Officer
Guildford Borough Council

Extension: 4053
DDI: (01483) 444053
[email address]

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