Investigation Sefton Park Allotment Committee

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Dear Mr. Dunschen,

FOI REQUEST 46033

Many thanks for your recent communication requesting information under the
Freedom of Information Act 2000, dated 8.12.08

Once your request has been actioned either myself or a colleague will
respond to you.

I should be grateful if you would quote the above FOI Request No in all
future communications.

Yours sincerely

Wendy Twigge
Information Manager

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Dear Mr Dunschen

I refer to your request under the Freedom of Information Act for a copy of
the report into the investigation and any subsequent reports on
investigations into accusations against Sefton Park Allotment Society.

I attach a copy of the report you make reference to. I would add that in
the attached report further reference has been made to an Internal Audit
report AU4/2158/C212 which formed the basis of the attached report I have
contacted our internal audit department to check if they can provide a
copy of their report they have advised me that for internal audit reports
they keep them for 2 years after the initial investigation took place
after which time they are destroyed, as this report was completed in 2001
we no longer have a copy of that report.

I trust this information satisfies your enquiry.

Regards

Andrea Glanville

Legal Services

Finance & Legal Services Portfolio

Liverpool City Council

Municipal Buildings

Dale Street

Liverpool

L2 2DH

Telephone 0151 225 2709

Fax: 0151 225 2392

email: [1][email address]

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Thanks for your e mail, I am away from the office and will return
Wednesday 7/1/09 . If you require an urgent reponse please contact Danny
Doran on 225 6712, or Rob Woods on 225 3007 alternatively I will catch up
with you on my return. If it is regarding FOI/DP please contact Rajat Jain
on 225 3132.

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Dear Dunschen

FOI REQUEST 48350

Many thanks for your recent communication requesting information under the
Freedom of Information Act 2000, dated 06/01/2009.

Once your request has been actioned either myself or a colleague will
respond to you.

I should be grateful if you would quote the above FOI Request No in all
future communications.

Yours sincerely

Wendy Twigge
Information Manager

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Dear Mr Dunschen

I refer to your email of 7 January 2009 when you asked for clarification
of:

`Would you be able to advise me why internal audit reports are destroyed after two years, and if this in accordance with general advice or practice and is sanctioned by the Information Commissioner?'

To clarify the position documents are managed and when required destroyed
in line with our Retention policy. The policy provides the timescales for
documents to be retained. Timescales for retention where decided upon
either by legal requirement or when no legal limit applies by adopting the
timescales considered to be best practice by the British Archive. There
is no requirement for our retention policy to be sanctioned by the
Information Commissioner.

I trust this clarifies the situation for you.

Regards

Andrea Glanville

Legal Services

Liverpool City Council

Municipal Buildings

Dale Street

Liverpool

L2 2DH

Telephone 0151 225 2709

Fax: 0151 225 2392

email: [1][email address]

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References

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1. mailto:[email address]