Expenses receipt

Dear Mr Brety

Thank you for your request for information received on 03/03/2009, which we
are considering under the Freedom of Information Act. Under the Act you
should expect a reply from us to be sent by 31/03/2009, which is twenty
working days from receipt of your request.

If for any reason we are unable to provide you with a full response within
that time, we will contact you explaining the reasons for this and giving a
revised date by which we will reply.

If in the mean time you have any questions or would like to contact us
about your request, please contact us by telephone 01252 806513 or
alternatively email or write to us at the address below. Please be assured
that we are giving this our attention and will get back to you shortly.

Yours sincerely

Marie Teasdale
[Royal Mail Group request email]
Freedom of Information Unit
PO Box 341, ALDERSHOT, GU11 1WW

Royal Mail is a trading name of Royal Mail Group Ltd. Registered in England
and Wales.
Registered number 4138203. Registered office at 148 Old Street, LONDON EC1V
9HQ

show quoted sections

Dear Mr Brety

I'm writing in response to your email received on 03rd March 2009
regarding travel expenses for Royal Mail Group employees. You asked
whether travel receipts are required from employees who stay overnight on
Royal Mail business.

Royal Mail has a claims process in place for the reimbursement of expenses
to employees who travel on business.
People who stay away overnight are required to retain receipts for
subsequent inspection. Receipts are also required where public transport
is used. If company or private cars are used, the appropriate mileage rate
may be reimbursed.

You indicated that you understood Royal Mail to pay a mileage allowance to
employees without asking for receipts for the petrol used.
Royal Mail does not provide a mileage allowance as an additional
supplement as occurs in some Local Authorities where it is often referred
to as an essential car user allowance. Employees are able to claim
against fixed mileage rates which are referenced against the HMRC mileage
reimbursement rates or internal fleet fuel efficiency/pump prices. When
making a claim employees are required to keep receipts and complete a
standard Royal Mail claim form. Claims are authorised by the employees'
line manager, who must certify that he or she is satisfied that the claim
relates to legitimate business expenditure.

I hope that this information meets your requirements. However, if you
have any further specific questions please contact at me at the above
email address. If for any reason you're not satisfied with this response,
you do have a right to request a review. If you wish to do so please set
out in writing your grounds of appeal and send to the Head of Information
Compliance, Royal Mail House, Company Secretary's Office, 148 Old Street,
LONDON, EC1V 9HQ or at [Royal Mail Group request email]. An internal panel will then
review the decision, and you will be advised of the outcome.

If, having requested an internal review by Royal Mail, you are still not
satisfied with our response you also have a right of appeal to the
Information Commissioner at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 01625 545 700
www.informationcommissioner.gov.uk

Yours sincerely

John Cere
[1][Royal Mail Group request email]
Freedom of Information Unit
PO Box 341, ALDERSHOT, GU11 1WW

Royal Mail is a trading name of Royal Mail Group Ltd. Registered in
England and Wales.
Registered number 4138203. Registered office at 148 Old Street, LONDON
EC1V 9HQ

References

Visible links
1. mailto:[Royal Mail Group request email]

Dear Mr Brety

Thank you for your request for information received on 26/05/2009, which
we are considering under the Freedom of Information Act. Under the Act
you should expect a reply from us to be sent by 23/06/2009, which is
twenty working days from receipt of your request.

If for any reason we are unable to provide you with a full response within
that time, we will contact you explaining the reasons for this and giving
a revised date by which we will reply.

If in the mean time you have any questions or would like to contact us
about your request, please contact us by telephone 01252 806513 or
alternatively email or write to us at the address below. Please be
assured that we are giving this our attention and will get back to you
shortly.

Yours sincerely

John Cere
[1][Royal Mail Group request email]
Freedom of Information Unit
PO Box 341, ALDERSHOT, GU11 1WW

Royal Mail is a trading name of Royal Mail Group Ltd. Registered in
England and Wales.
Registered number 4138203. Registered office at 148 Old Street, LONDON
EC1V 9HQ

References

Visible links
1. mailto:[Royal Mail Group request email]

Dear Mr Brety

I'm writing in response to your email received on 26^th May 2009 regarding
a previous response provided to a request seeking information on travel
expenses for Royal Mail Group employees. Your new request asked whether
Royal Mail Group sought petrol receipts as part of travel expenses claims.

Petrol receipts are not requested as part of Royal Mail's business travel
expense policy. When individuals travel on business using a company,
private or hired vehicle, they are required to provide the details of the
journey made and the reasons for it as part of their claim. Any private
mileage, including their normal home-to-office mileage where appropriate,
is deducted from the mileage claimed. Once authorised by their line
manager the business miles travelled are reimbursed at Royal Mail's
standard mileage rates, all of which fall within the Inland Revenue's
approved limits.

I hope that this information meets your requirements. However, if you
have any further specific questions please contact at me at the above
email address. If for any reason you're not satisfied with this response,
you do have a right to request a review. If you wish to do so please set
out in writing your grounds of appeal and send to the Head of Information
Compliance, Royal Mail Group, Company Secretary's Office, 100 Victoria
Embankment, LONDON, EC4Y 0HQ. An internal panel will then review the
decision, and you will be advised of the outcome.

If, having requested an internal review by Royal Mail, you are still not
satisfied with our response you also have a right of appeal to the
Information Commissioner at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 01625 545 700
www.informationcommissioner.gov.uk

Yours sincerely

John Cere
Freedom of Information Case Officer
[1][Royal Mail Group request email]

References

Visible links
1. mailto:[Royal Mail Group request email]