Expenses of senior staff

Link: [1]File-List

4th March 2009

Case Reference Number IRQ0237398

Dear Mr McLaughlin

Thank you for your email dated 3 March 2009 in which you have made a
request for information to the Information Commissioner’s Office.

Your request is being dealt with in accordance with the Freedom of
Information Act 2000.  We will respond by 31 March 2009 which is 20
working days from the day after we received your request.

Yours sincerely

Joanne Crowley

Assistant Internal Compliance Manager

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http://www.ico.gov.uk or email: [email address]
Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF
Tel: 01625 545 700 Fax: 01625 524 510

References

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1. file:///tmp/rad3D404_files/filelist.xml

Link: [1]File-List

19th March 2009

Case Reference Number IRQ0237398

Dear Mr McLaughlin

I write further to our e-mail dated 4 March 2009 concerning your request
for information relating to the expenses of the ICO’s Management
Board.  As you are aware we have treated this as a request for
information in accordance with the Freedom of Information Act 2000.

Your request asked for the same breakdown as that currently on our website
for Richard Thomas but for the rest of the Management Board for the same
period.  This information is not readily available in the format you have
requested as the information for Richard Thomas expenses comes from a
number of sources and then calculated to create this breakdown.  This is
the reason that a breakdown of expenses for the whole of the Management
Board is not currently in the guide to information but work is underway so
that it can be routinely published as part of the guide in future.

However, in order to provide you with the information that you are seeking
attached is a excel spreadsheet which has a number of individual sheets
within it.  The first sheet details the salaries of the Management Board
set out in bands of £5000 together with the details of expenses incurred
by those officers and employees for the years 2008/09 (to 17 March 2009)
and 2007/08.

It may also be helpful to provide further clarification on the above
information in that the expenses are supplied from three areas covering
the specified period.

1. Travel is usually booked through a travel agency for
which a list of transactions sort by individual is detailed in sheet four
of the attached spreadsheet.

2. Government Procurement Cards (VISA cards) are held by
some senior staff for incidental and last minute travel costs and
expenses.  These are held in a manual form only but we have provided a
summary detailed in sheet two.  Copies of the statements which fall
within the specified period have been collated and if you would like us to
send these copies to you please could you provide us with a postal
address.

3. Expense claims to reimburse costs met personally by
the office or employee.  A summary of the claims for each management
board member is detailed in sheet 3 however expense claim sheets are
submitted manually and therefore only held in hard copy.  As before we
have copied the sheets within the scope of your request and if you provide
a postal address we would be happy to send these to you.

I hope this information is of help and assistance. However, if you are
dissatisfied with the response you have received and wish to request a
review of our decision or make a complaint about how your request has been
handled you should write to the Internal Compliance Team at the address
below or e-mail [2][email address]

Your request for internal review should be submitted to us within 40
working days of receipt by you of this response. Any such request
received after this time will only be considered at the discretion of the
Commissioner.

If having exhausted the review process you are not content that your
request or review has been dealt with correctly, you have a further right
of appeal to this office in our capacity as the statutory complaint
handler under the legislation.  To make such an application, please write
to the Case Reception Team, at the address below or visit the
‘Complaints’ section of our website to make a Freedom of Information
Act or Environmental Information Regulations complaint online.

 

A copy of our review procedure is attached.

Yours sincerely

Charlotte Powell

Internal compliance Manager

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http://www.ico.gov.uk or email: [email address]
Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF
Tel: 01625 545 700 Fax: 01625 524 510

References

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1. file:///tmp/rad3E415_files/filelist.xml
2. mailto:[email address]

Link: [1]File-List

24th March 2009

Case Reference Number IRQ0240215

Dear Mr McLaughlin

Thank you for your correspondence dated 20 March 2009 regarding staff
guidance concerning claiming expenses.  We are treating this as a new
request for information.

 

Your request is being dealt with in accordance with the Freedom of
Information Act 2000.  We will respond by 21 April 2009 which is 20
working days from the day after we received your request.

Yours sincerely

Charlotte Powell

Internal Compliance Manager

show quoted sections

http://www.ico.gov.uk or email: [email address]
Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF
Tel: 01625 545 700 Fax: 01625 524 510

References

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26th March 2009

Case Reference Number IRQ0240215

Dear Mr McLaughlin

I am writing further to our email dated 24 March 2009 in which we
acknowledged your new request for information to the Information
Commissioner’s Office (ICO).

Specifically you requested a copy of our staff guidance in relation to
expense claims.  This information is listed in our Guide to Information
therefore we would normally exempt this information under Section 21 of
the Freedom of Information Act 2000 as it is reasonably accessible. 
However as this information is listed as ‘contact us’ please find
attached a copy of our Expense Claim Guide.

If you are dissatisfied with the response you have received and wish to
request a review of our decision or make a complaint about how your
request has been handled you should write to the Internal Compliance Team
at the address below or e-mail [2][email address]

Your request for internal review should be submitted to us within 40
working days of receipt by you of this response. Any such request
received after this time will only be considered at the discretion of the
Commissioner.

If having exhausted the review process you are not content that your
request or review has been dealt with correctly, you have a further right
of appeal to this office in our capacity as the statutory complaint
handler under the legislation.  To make such an application, please write
to the Case Reception Team, at the address below or visit the
‘Complaints’ section of our website to make a Freedom of Information
Act or Environmental Information Regulations complaint online.

 

A copy of our review procedure is attached.

Yours sincerely

Joanne Crowley

Assistant Internal Compliance Manager

show quoted sections

http://www.ico.gov.uk or email: [email address]
Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF
Tel: 01625 545 700 Fax: 01625 524 510

References

Visible links
1. file:///tmp/rad39E06_files/filelist.xml
2. mailto:[email address]