At a meeting of the Conservators of the River Cam on the 15th of
January 2009 a meeting between Cambridge City Council and the
Conservators planned for Friday the 16th of January was mentioned.
It was reported this meeting was to discuss the regulation of
punting in the city.

The Chair of the Conservators said he expected the City Council
would publish the minutes of that meeting.

I would like to request the release of the agenda, minutes and any
papers relating to that meeting.

In the event no formal minutes were made I would like to request
any other record of who attended along with what was discussed and
agreed at the meeting be released. This information may, for
example, be contained in emails between council officers and the
Conservators.

Many thanks,

--

Richard Taylor

Cambridge

http://www.rtaylor.co.uk

Dear Mr Taylor

Thank you for your request for information under Freedom of Information.

I am passing your request onto Alastair Roberts, Safer Communities Section Manager and in accordance with the Act a full response will be sent to you within 20 days, 2 March 2009.

Kind regards
Zoe

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FAO: James McWilliams,

Following your request, by phone, for my postal address for the
City Council's FOI system's records I am writing with links to
guidance stating that while section 8.1.b of the FOI Act asks for
an "address for correspondence" the email address I have used for
this request is sufficient.

The Ministry of Justice has guidance on this which states "As well
as hard copy written correspondence, requests that are transmitted
electronically (for example, in emails) are acceptable ... If a
request is received by email and no postal address is given, the
email address should be treated as the return address." (1)

Additionally the Information Commissioner's Hints for Practitioners
say "Any correspondence could include a request for information. If
it is written (this includes e-mail), legible, gives the name of
the applicant, an address for reply (which could be electronic),
and includes a description of the information required, then it
will fall within the scope of the legislation." (2)

1. http://www.justice.gov.uk/guidance/foi-p...

2.
http://www.ico.gov.uk/upload/documents/l...

--

Richard Taylor

Cambridge

http://www.rtaylor.co.uk

Mr Taylor

Due to the size of the document we are trying to send you, it is being electronically rejected. We have compressed the file but the problem still occurs.

Could you please advise how else you would like the information to be sent to yourself.

Kind Regards
Charlotte
Safer Communities Section

Please consider the environment - do you really need to print this
e-mail?

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FAO Charlotte - Safer Communities Section

I believe my email system can handle attachments up to 50MB, can
you let me know if the document you are trying to send me is really
that large?

Does it contain lots of photographs? If it does - could you email
me the text and I will arrange to collect the image files in
person.

If the document is larger than 50MB with no obvious reason for it
having a large size could I suggest you ask your IT support staff
to assist you?

Many thanks,

--

Richard Taylor

Cambridge

http://www.rtaylor.co.uk

Mr Taylor

Thanks for your e mail.
Because many of the e mails have been scanned onto a folder, the size of the document has increased dramatically. I have spoken with our IT team, who have not been able to help with this matter.

Perhaps i could burn all the information onto a DVD and you can come and collect this?

I hope this is okay
Charlotte
Safer Communities Section

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FAO Charlotte - Safer Communities Section

I would be happy to come in and collect a DVD containing the
information.

--

Richard Taylor

Cambridge

http://www.rtaylor.co.uk

Please advise when you are free to come in.

Please contact our office on 01223 457 950 to arrange a suitable time.

Many thanks
Charlotte

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FAO Charlotte - Safer Communities Section

Could you leave the disk with your reception, on St Andrews Street,
so I can pick it up on Monday afternoon (2nd March)?

--

Richard Taylor

Cambridge

http://www.rtaylor.co.uk

Richard

That will be fine, I will mark it for your attention.

Many thanks
Charlotte

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