Council Use of IT Software

Dear Mr Fitzsimons

Thank you for your request for information under the Freedom Of Information Act 2000, of which we acknowledge receipt.

Your request has been passed to the appropriate officer to provide a response as soon as possible, and in any event within 20 working days, as required by the Act.

Kind regards

Miriam Townsend, for

Data Management Officer
North Yorkshire County Council
01609 533219 [email address]

Access your county council services online 24 hours a day, 7 days a week at www.northyorks.gov.uk.

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North Yorkshire County Council’s computer systems and communications may be monitored to ensure effective operation of the system and for other lawful purposes. All GCSX traffic may be subject to recording and/or monitoring in accordance with relevant legislation.

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If you receive an automatic response stating that the recipient is away from the office and you wish to request information under either the Freedom of Information Act, the Data Protection Act or the Environmental Information Regulations please forward your request by e-mail to the Data Management Team ([North Yorkshire County Council request email]) who will process your request.

North Yorkshire County Council.

Dear Mr Fitzsimons.

In response to your information request on Council use of IT Software.

I attach a PDF, from NYCC's website, called "How to do Business with
Councils in North Yorkshire". Within this document, there is a reference
to the Supplier & Contract Management System (SCMS). The bulletin board
within this system, which is available to the public, allows you to
search for relevant information on all centrally procured IT Software
contracts over £20,000. The link to this is as follows:
http://scms.alito.co.uk.

There is one known item of software purchase which is not on SCMS:
Supplier - QPC
System - Workforce Planning Tool
Contract Value - £39,000

We are unable to provide a complete list for contracts under £20,000.
This information is held within individual spending Directorates and
more specifically with spending managers across the whole of the
council. All of the software contracts for the year would have to be
looked at.

In the current financial year 2009/10 Schools ICT will spend £330,746
on software. That is almost entirely for North Yorkshire Schools, but
does not represent the full picture. Individual schools are able to
purchase software anywhere without reference to anyone within the
Authority. The only way to get a complete view would be to contact each
school individually. The large amount of work involved would bring
the cost of answering the request over the amount to which we are
legally required to respond, i.e. the cost of locating
and retrieving the information exceeds the 'appropriate level' as
stated in the Freedom of Information (Fees and Appropriate Limit)
Regulations 2004. It is likely, however, that the number of such
purchases found within directorate would be low, as two out of five
directorates have already stated that they have no such contracts.

With regards to spend on IT Software, I have been advised that we do
not analyse our financial information in such a way that we can identify
spend on IT Software, similarly this applies to any breakdown by
department/application.

Details of persons involved with IT Software procurement are shown
within the PDF document referred to earlier, all procurements over
£20,000 being dealt with via NPG Ltd. Contact details for NPG Ltd.
are again shown within the same document. Within ICT Services itself, I
have included my details at the end of this reply.

I hope this meets with your requirements.

Thanks

Janet

Janet Allen
PA to Asst Director-ICT Services
01609 533356

Access your county council services online 24 hours a day, 7 days a week at www.northyorks.gov.uk.

WARNING

Any opinions or statements expressed in this e-mail are those of the individual and not necessarily those of North Yorkshire County Council.

This e-mail and any files transmitted with it are confidential and solely for the use of the intended recipient. If you receive this in error, please do not disclose any information to anyone, notify the sender at the above address and then destroy all copies.

North Yorkshire County Council’s computer systems and communications may be monitored to ensure effective operation of the system and for other lawful purposes. All GCSX traffic may be subject to recording and/or monitoring in accordance with relevant legislation.

Although we have endeavoured to ensure that this e-mail and any attachments are free from any virus we would advise you to take any necessary steps to ensure that they are actually virus free.

If you receive an automatic response stating that the recipient is away from the office and you wish to request information under either the Freedom of Information Act, the Data Protection Act or the Environmental Information Regulations please forward your request by e-mail to the Data Management Team ([North Yorkshire County Council request email]) who will process your request.

North Yorkshire County Council.