Coulsdon Town Centre costs for works

Dear Ms Stollery

Thank you for your letter email/letter dated 14 January 2010 in which you
have requested, among other matters, how much extra is it costing to do
the CTCIS works in Coulsdon Town Centre.

In some circumstances a fee may be payable and if that is the case, either
myself or a colleague will let you know the likely charges before
proceeding.

If you have any queries about this email, please contact me. Please
remember to quote the reference number above in any future communications.

Yours sincerely

Valerie Morris

Contract Monitoring Officer

Chief Executive's Office

Democratic & Legal Services Division

5th Floor South Side

Taberner House

Park Lane Croydon

CR9 3JS

Tel: 0208 686 4433 ext. 62676

Fax: 0208 760 5679

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Dear Ms Stollery

I apologise for the omission of the reference number, which is F/10/39.

I will forward your email on to the FOI Officer who will contact you ASAP with regard to your FOI response.

Thanks

Valerie Morris

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Dear Ms Stollery,

Further to your email dated 14 January 2010, in which you have requested
information in respect of Coulsdon Town Centre works, we have considered
your request under the terms of the Freedom of Information Act 2000 and
are able to supply you with the following information.

Much of what you ask is not available as the final account with the
contractor is yet to be agreed. Furthermore the finer detail of that
would be commercially confidential. The contract with Ringway is a
standard Institution of Civil Engineers (ICE) 7^th edition. This gave the
due date for completion as 29^th Nov 2009. The works were agreed as
substantially complete (as provided for in the contract) on 27^th November
and there is no case to say the works are running two months over. It is
normal to have a few snags and outstanding items which are then completed
as and when practicable during what is known as the defects correction
period. In particular the Council took the decision not to risk the
change over of lighting services to the new columns before Christmas as we
wanted to ensure that the Christmas lighting would function.

The Council has records of incompetence or lack of supervision. There
have been a few design changes and clarifications as is normal for a
scheme like this. Consequently, and in anticipation, financial provision
in the form of contingency was made in the original budget.

We are in discussions with the contractor over the costs of delays to
their programme. This is delay/disruption to their timetable rather than
that prolonging the actual time allowed. It is expected the final account
with the contractor to be very close to the tendered sum with the overall
budget under spent. This would normally be a significant achievement
given that we have added items, such as the lay by you referred to in your
request, but the Council’s Civil Engineering Section do have a
substantial record of delivering schemes to time and budget.

If you are unhappy with the way the department has handled your request
under the Freedom of Information Act you may ask for an internal review.
You can do this by outlining the details of your complaint and either

● emailing us at [1][Croydon Borough Council request email]

● faxing us on 020 8760 5661

● writing FOI Complaints, London Borough of Croydon, Democratic
& Legal Services, Croydon CR9 3JS

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision. The information Commissioner can be contacted at:

● Information Commissioner’s Office, Wycliffe House, Water
Lane, Wilmslow, Cheshire SK9 5AF

Yours sincerely

Howard Passman

Information Management Manager

Democratic & Legal Services Division

Southside, 5th Floor Taberner House

Park Lane, Croydon CR9 3JS

020 8726 6000 ext. 62318

www.croydon.gov.uk

www.croydononline.org (Community Website)

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Dear Howard and Ms Stollery

May I draw your attention to an error that has crept into the final
version of the text that has been sent. In the third paragraph it is
stated that the Council has records of incompetence and lack of
supervision. This is not the case, I have none.

Best wishes

David Wickens

Head of engineering and project co-ordination

Planning, regeneration and conservation

Regeneration and infrastructure division

18th floor SW

Taberner House

Tel 020 8686 4433 (ext 62625)

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References

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