Dear Sir or Madam,

Please provide the following information for the past three
financial years:

* how much money has been spent by the GLA for purchasing of
licences for Commercial off-the-shelf desktop software (including
but not limited to word processors, spreadsheet software,
"Office"-type packages, PDF-generation software, email and calendar
software)?

* how much money has been spent by the GLA for purchasing of
desktop operating systems (e.g. Mac OS, Microsoft Windows and
Linux-based operating systems) - if operating system licenses have
come bundled with purchased hardware, please list number of
licenses acquired.

* how much money has been spent by the GLA for purchasing of server
operating systems (e.g. Mac OS, Microsoft Windows, Linux-based
operating systems)

* how much money has been spent by the GLA for purchasing of
desktop and laptop computers?

* how much money has been spent by the GLA for purchasing of
computer servers?

* on average, after how many years/months are desktop and laptop
computers replaced by the GLA currently?

Please present the amounts summarized and categorised appropriately
according to your available data (e.g. per vendor and/or per
software category, if available)

If budget data for the current financial year is available, please
provide this as well as data for actual spend in the previous
years.

Thank you.

Yours faithfully,

Anders Jacobsen

Dear Mr Jacobsen,

Thank you for your request for information relating to spend on our IT equipment licences and operating systems. I would like to take this opportunity to apologies for the delay in responding to your request. This was due to City Hall suffereing unprecedented power supply problems that lasted from Sunday 27 April - Thursday 1 May, which resulted in the enforced closure of our offices.

With regard to your requests the responses are set out below:

* How much money has been spent by the GLA for the purchasing of licences for Commercial off-the-shelf desktop software (including but not limited to word processors, spreadsheet software, "Office" - type packages, PDF-generation software, email and calendar software)?

*How much money has been spent by the GLA for purchasing of desktop operating systems (e.g. Mac OS, Microsoft Windows and Linux-based operating systems) - if operating system licences have come bundled with purchased hardware, please list number of licences acquired.

*How much money has been spent by the GLA for purchasing of server operating systems (e.g. Mac OS, Microsoft Windows, Linux-based operating systems).

Currently the information you require for the above requests is not collated or stored in a way that makes it easily available and therefore we are currently unable to provide this information. We estimate that it would cost in excess of £675 to provide this information. The rules set out under section 12 of the Freedom of Information Act state that the GLA is not obliged to comply with your request when doing so would exceed the appropriate limit. The appropriate limit has been specified in regulations and for the GLA it is set at £450. This represents the estimated cost of one person spending 2½ working days in determining whether the GLA holds the information, and locating, retrieving and extracting the information. I can however, provide the following figures which detail the total spend on software (including, the purcahse of all types of software including business specfic and customised software, licensing and maintenance costs)
2005/6 £316,523
2006/07 £375,448

*How much money has been spent by the GLA for purchasing of desktop and laptop computers?
2005/06 £103,868
2006/07 £362,981
2007/08 £30,205
These figures include amounts for PC's, Laptops and associated peripherals.

*How much money has been spent by the GLA for purchasing of computer servers?
2005/06 £122,317
2006/07 £154,400
2007/08 £232,852
These figures include amounts for servers, the Storage Area Network and associated peripherals.

*On average, after how many years/months are desktop and laptop computers replaced by the GLA currently?
The current replacement cycle for desktop PC's and Laptops is every 4 years.

If you have any further questions relating to this matter, please contact me , ensuring that you quote the reference at the top of this letter.

If you are unhappy with the way the GLA has handled your request, you may complain using the GLA's comments and complaints procedure, available at http://www.london.gov.uk/gla/comments/in....

Yours sincerely

Chris Imthurn
Technology Group, Business Manager
GREATER LONDON AUTHORITY

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