Cost of due diligence for the Student System

James Watson made this Freedom of Information request to University of Glasgow

The request was partially successful.

From: James Watson

26 August 2009

Dear Sir or Madam,

In response to a previous FoI request see:

http://www.whatdotheyknow.com/request/st...

You replied:

"During the due diligence phase consultancy was also provided by a
specialist IT consultancy working in partnership with the supplier.
The costs of this were £293,982."

In relation to the above I would like to know:

1. A breakdown of £293,982?

2. Who was the University's chief negotiator for the due diligence?

3. A list of areas of concern that were addressed during the due
diligence phase?

4. Who authorised the expenditure?

5. Was this level of expenditure (i.e. £293,982) planned prior to
the due diligence phase?

Yours faithfully,

James Watson

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From: FOI Office
University of Glasgow

31 August 2009

Attachment Request Acknowledgement.pdf
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Dear Mr Watson,

Further to your Freedom of Information request dated 26 August 2009
timed 12:24 hours. Please find letter of acknowledgement attached.

You will find that the University's acknowledgement of your information
request is in PDF (Portable Document Format) file(s) attached to this
email.

The PDF file format is used for electronic distribution because it
preserves the look and feel of the original document complete with
fonts, colours, images, and layout. To open a PDF file you can download
a free program called Acrobat Reader and install it onto your computer
by clicking on to the following URL:

http://www.adobe.co.uk/products/acrobat/...

Yours sincerely,

Data Protection and Freedom of Information Office

Direct Line: +44 (0)141 330 2523
Fax: 0141 330 4920

Gilbert Scott Building
University of Glasgow
University Avenue
Glasgow G12 8QQ
G12 8QQ

The University of Glasgow, charity number SC004401

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From: FOI Office
University of Glasgow

31 August 2009

Attachment Request Acknowledgement F0068736.pdf
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Dear Mr Watson,

Further to your Freedom of Information request dated 26 August 2009
timed 12:15 hours. Please find letter of acknowledgement attached.

You will find that the University's acknowledgement of your information
request is in PDF (Portable Document Format) file(s) attached to this
email.

The PDF file format is used for electronic distribution because it
preserves the look and feel of the original document complete with
fonts, colours, images, and layout. To open a PDF file you can download
a free program called Acrobat Reader and install it onto your computer
by clicking on to the following URL:

http://www.adobe.co.uk/products/acrobat/...

Yours sincerely,

Data Protection and Freedom of Information Office

Direct Line: +44 (0)141 330 2523
Fax: 0141 330 4920

Gilbert Scott Building
University of Glasgow
University Avenue
Glasgow G12 8QQ
G12 8QQ

The University of Glasgow, charity number SC004401

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David Brown left an annotation ( 7 September 2009)

We all know that what might seems like excellent technology, a brilliant system, or a great deal, often turns out to be not so excellent, brilliant or great!

The trick is to find this out before time and money is spent on a costly due diligence.

Spending £293,000 on due diligence is a sign of being fooled by demos and vapourware.

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From: FOI Office
University of Glasgow

23 September 2009

Attachment RESPONSE F0068743.pdf
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Attachment Appendix A.pdf
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Dear Mr Watson,

Please find attached the University's response to your Freedom of
Information (Scotland) Act 2002 request dated 26 August 2009 timed 12:24
hours.

You will find that the University's response to your information request
is in PDF (Portable Document Format) file(s) attached to this email.

The PDF file format is used for electronic distribution because it
preserves the look and feel of the original document complete with
fonts, colours, images, and layout. To open a PDF file you can download
a free program called Acrobat Reader and install it onto your computer
by clicking on to the following URL:

http://www.adobe.co.uk/products/acrobat/...

Yours sincerely,

Data Protection and Freedom of Information Office

Direct Line: +44 (0)141 330 2523
Fax: 0141 330 4920

Gilbert Scott Building
University of Glasgow
University Avenue
Glasgow G12 8QQ
G12 8QQ

The University of Glasgow, charity number SC004401

Link to this

From: James Watson

30 September 2009

Dear Sir or Madam,

Please pass this on to the person who conducts Freedom of
Information reviews.

I am writing to request an internal review of University of
Glasgow's handling of my FOI request 'Cost of due diligence for the
Student System'.

I asked you:
“Who authorised the expenditure?”

You replied :
“Expenditure was part of the Senior Management Group (SMG)
approved budget for the project.”

However, there is no mention of the due diligence cost in Appendix
C (Phase 1 - Estimated Costs) of "Review of Student Administrative
Processes" that was submitted to the Senior Management Group -
Tuesday 26 June 2007. Could you please examine your facts again?

I also asked you:
“Was this level of expenditure (i.e. £293,982) planned prior to the
due diligence phase?”

You replied:
“The Project Board agreed that appropriate due diligence work
should be completed prior to contract signing. The work was
undertaken on a “time and materials” basis and not as a “fixed
price” contract.”

Again you have not answered my question. The question requires a
yes or no answer.

A full history of my FOI request and all correspondence is
available on the Internet at this address:
http://www.whatdotheyknow.com/request/co...

Yours faithfully,

James Watson

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From: FOI Office
University of Glasgow

1 October 2009

Attachment REVIEW ACKNOWLEDGEMENT F0072674.pdf
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Dear Mr Watson,

Further to your Freedom of Information Request for a Review dated 30
September 2009 timed 12:27 hours. Please find letter of acknowledgement
attached.
You will find that the University's acknowledgement of your Request for
a Review is in PDF (Portable Document Format) file(s) attached to this
email.

The PDF file format is used for electronic distribution because it
preserves the look and feel of the original document complete with
fonts, colours, images, and layout. To open a PDF file you can download
a free program called Acrobat Reader and install it onto your computer
by clicking on to the following URL:

http://www.adobe.co.uk/products/acrobat/...

Yours sincerely,

Data Protection and Freedom of Information Office

Direct Line: +44 (0)141 330 2523
Fax: 0141 330 4920

Gilbert Scott Building
University of Glasgow
University Avenue
Glasgow G12 8QQ
G12 8QQ

The University of Glasgow, charity number SC004401

Link to this

From: FOI Reviews
University of Glasgow

20 October 2009

Attachment foi review james watson 191009.pdf
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Please find attached the University's response to your request for a
review.

<<foi review james watson 191009.pdf>>

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