Cost and viability of the Student Lifecycle Project

Wolfram Bayer made this Freedom of Information request to University of Glasgow

The request was partially successful.

From: Wolfram Bayer

3 December 2009

Dear Sir or Madam,

1. For Phase I of the Student Lifecycle Project you were allocated
£650,000 but you spent £808,017.
With regard to this:

a. Could you please let me know when the Project Board was notified
of the need for extra funds?

b. Could you please send me the case that was made for the
additional funds and the minutes of the Project Board meeting where
this was discussed.

c. Who approved the additional funds? Please provide me with the
relevant case that was made and the minutes of the meeting where
this case was discussed and approved.

2. In your proposal "Review of Student Administrative Processes"
that was submitted to the University's Senior Management Group
meeting of Tuesday 26 June 2007, you stated:
"The present development strategy of continued enhancement and
technology refreshes of the in house system, with a relatively
small development resource (annual cost of approximately £700K) and
tackling high priority areas only, is not a viable option given the
pace at which business change is required."

Could you please let me know what will be the annual running cost
of the new system?

3. How do you measure the viability of this project? By this I mean
under what circumstances the University will decide to terminate
this Project?

4. Have you assessed the maximum amount of money that the
University will be able to allocate to this project?

5. What are the fall back plans if the University is not able to
continue with this project?

6. When was legal advice sought for the Student Lifecycle Project?
What were the legal fees?

Yours faithfully,

Wolfram Bayer

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From: FOI Office
University of Glasgow

3 December 2009

Attachment ACKNOWLEDGEMENT F0080188.pdf
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Dear Mr Bayer,

Further to your Freedom of Information request dated 3 December 2009
timed 12:31 hours. Please find letter of acknowledgement attached.

You will find that the University's acknowledgement of your information
request is in PDF (Portable Document Format) file(s) attached to this
email.

The PDF file format is used for electronic distribution because it
preserves the look and feel of the original document complete with
fonts, colours, images, and layout. To open a PDF file you can download
a free program called Acrobat Reader and install it onto your computer
by clicking on to the following URL:

http://www.adobe.co.uk/products/acrobat/...

Yours sincerely,

Data Protection and Freedom of Information Office

Direct Line: +44 (0)141 330 2523
Fax: 0141 330 4920

Gilbert Scott Building
University of Glasgow
University Avenue
Glasgow G12 8QQ
G12 8QQ

The University of Glasgow, charity number SC004401

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From: FOI Office
University of Glasgow

6 January 2010

Attachment RESPONSE F0080188.pdf
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Attachment Appendix A.pdf
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Attachment Appendix B Schedule of Documents.pdf
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Dear Mr Bayer,

Please find attached the University's response to your Freedom of
Information (Scotland) Act 2002 request dated 3 December 2009 timed
12:31 hours.

You will find that the University's response to your information request
is in PDF (Portable Document Format) file(s) attached to this email.

The PDF file format is used for electronic distribution because it
preserves the look and feel of the original document complete with
fonts, colours, images, and layout. To open a PDF file you can download
a free program called Acrobat Reader and install it onto your computer
by clicking on to the following URL:

http://www.adobe.co.uk/products/acrobat/...

Yours sincerely,

Data Protection and Freedom of Information Office

Direct Line: +44 (0)141 330 2523
Fax: 0141 330 4920

Gilbert Scott Building
University of Glasgow
University Avenue
Glasgow G12 8QQ

The University of Glasgow, charity number SC004401

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From: Wolfram Bayer

21 January 2010

Dear University of Glasgow,

Please pass this on to the person who conducts Freedom of
Information reviews.

I am writing to request an internal review of University of
Glasgow's handling of my FOI request 'Cost and viability of the
Student Lifecycle Project'.

The information supplied with regard to my 1st question is
incomplete.

The University's Senior Management Group approved the original
budget based on the case that was submitted to them.
However, you overspent that budget by over £150,000. I simply asked
who approved the extra funds and what case was made?

You have not answered this.

A full history of my FOI request and all correspondence is
available on the Internet at this address:
http://www.whatdotheyknow.com/request/co...

Yours faithfully,

Wolfram Bayer

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From: FOI Office
University of Glasgow

21 January 2010

Attachment 100121 REVIEW ACKNOWLEDGEMENT F0084126.pdf
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Dear Mr Bayer,

Further to your Freedom of Information Request for a Review dated 21
January 2010 timed 09:49 hours. Please find letter of acknowledgement
attached.
You will find that the University's acknowledgement of your Request for
a Review is in PDF (Portable Document Format) file(s) attached to this
email.

The PDF file format is used for electronic distribution because it
preserves the look and feel of the original document complete with
fonts, colours, images, and layout. To open a PDF file you can download
a free program called Acrobat Reader and install it onto your computer
by clicking on to the following URL:

http://www.adobe.co.uk/products/acrobat/...

Yours sincerely,

Data Protection and Freedom of Information Office

Direct Line: +44 (0)141 330 2523
Fax: 0141 330 4920

Gilbert Scott Building
University of Glasgow
University Avenue
Glasgow G12 8QQ

The University of Glasgow, charity number SC004401

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From: FOI Reviews
University of Glasgow

12 February 2010

Attachment foi bayer 110210.pdf
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Please find attached the University's response to your request for a
review.
<<foi bayer 110210.pdf>>

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