Correspondence regarding new school on Brunel College Site

Thank you for your request for Information made under the Freedom of Information Act.

Your request will now be dealt with and a response will be sent within 20 working days, starting from the next working day after your request is received.

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Dear Mr Stokes

May I take this opportunity to respond to your request for information relating to a proposed new primary on the Brunel College site under the Freedom of Information Act.

Please find attached an initial response.

We look forward to hearing from you shortly.

Regards.

Julie Cole
PA to Strategy Leader, Capital, Assets and School Organisation
Children and Young People's Services
Bristol City Council
PO Box 57
The Council House
College Green
Bristol BS99 7EB

Tel: 0117 903 6108
Fax: 0117 903 7775

Please note that my email address has now changed to:

[email address]

show quoted sections

Dear Sir or Madam,

Please would you provide copies of all internal correspondence and
transcripts of all telephone conversations from July 2007 to
January 2008 regarding the building of a new primary school on the
Brunel College site.

Yours faithfully,

Joel Stokes

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Dear Mr Stokes,
Apart from receiving your request for acknowledgment of clarification dated 2 December, the only correspondence recently received from you at this address, is your request as detailed below. If you would like to add further clarification to your request, please forward this to me.
Kind Regards,
A Marshal

show quoted sections

Dear Sir or Madam,

Please would you provide copies of all internal correspondence and
transcripts of all telephone conversations from July 2007 to
January 2008 regarding the building of a new primary school on the
Brunel College site.

Yours faithfully,

Joel Stokes

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requests to Bristol City Council? If so please contact us using
this form: http://www.whatdotheyknow.com/help/contact
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Dear Mr Stokes

Please accept my apologies for not responding to your email earlier, this was due to my leaving work due to feeling very unwell.

I have forwarded your request for information to Mr Michael Branaghan for his response.

Regards.

Julie Cole

show quoted sections

Dear Julie Cole,

In the Report of: Director of Children and Young People’s Services
submitted to cabinet on January 10th 2008, Appendix A is a letter
from Tom Richardson (Gloucestershire County Cricket Club) to
Heather Tomlinson.

The letter states:

..................

"We have been in discussions with Mr Michael Branaghan from your
Directorate concerning our submission on a proposed new primary
school on the City of Bristol College Ashley Down site. He has
advised me that I should forward this to you in order that it can
be included in your report on the Ashley Down and Sefton Park
sites. Accordingly, our submission is attached.

Please could you or Mr Branaghan contact me if you have any
concerns?"

..................

I would like to view all records that you have on these
"discussions" between Gloucestershire County Cricket Club and
Micahel Branaghan, including emails, notes, letters, and any other
transferable media. If transcripts of telephone conversations exist
please would you forward these as well.

To further clarify my FOI request I would also like to view emails,
notes, letters, and any other transferable media (where a new
primary school at Brunel or City of Bristol College Ashley Down
site, or Sefton Park school is mentioned) between Heather Tomlinson
and Derek Pickup for the period July 2007 to January 2008.

Thank you

Yours sincerely,

Joel Stokes

show quoted sections

Dear Mr Stokes,
I acknowledge receipt of your email of 4 Dec enclosed below. This
matter has been forwarded to the Children and Young Persons Department,
so that a response can be sent to you within the statutory time period.
Kind regards,
A Marshal

show quoted sections

2008 16:00:40 >>>
Dear A Marshal,

I clarified my request on November 28th with the message shown
below. I then asked for a confirmation of receipt of this mail on
December 2nd.

You can see the whole message history at:

http://tinyurl.com/6gkkuv

Please would you confirm receipt of this mail dated December 4th.

Thanks

Joel Stokes

------------------------------

message below sent November 28th

------------------------------

Dear Julie Cole,

In the Report of: Director of Children and Young People’s
Services
submitted to cabinet on January 10th 2008, Appendix A is a letter
from Tom Richardson (Gloucestershire County Cricket Club) to
Heather Tomlinson.

The letter states:

..................

"We have been in discussions with Mr Michael Branaghan from your
Directorate concerning our submission on a proposed new primary
school on the City of Bristol College Ashley Down site. He has
advised me that I should forward this to you in order that it can
be included in your report on the Ashley Down and Sefton Park
sites. Accordingly, our submission is attached.

Please could you or Mr Branaghan contact me if you have any
concerns?"

..................

I would like to view all records that you have on these
"discussions" between Gloucestershire County Cricket Club and
Micahel Branaghan, including emails, notes, letters, and any
other
transferable media. If transcripts of telephone conversations
exist
please would you forward these as well.

To further clarify my FOI request I would also like to view
emails,
notes, letters, and any other transferable media (where a new
primary school at Brunel or City of Bristol College Ashley Down
site, or Sefton Park school is mentioned) between Heather
Tomlinson
and Derek Pickup for the period July 2007 to January 2008.

Thank you

Yours sincerely,

Joel Stokes

--------------------------------

show quoted sections

Dear Mr Stokes

I would like to take this opportunity to let you know that Michael Branaghan is currently formulating his respond to your request for information under the Freedom of Information Act.

I would be very grateful if you could let me have your home address so that all the relevant information can be sent to you. The reason being is that you may encounter difficultly in opening or printing the attachments that Michael Branaghan is compiling. We would not wish to cause further delay to you by sending documents via email which would take quite some time for you to open or download.

I do hope that you will find this suggestion acceptable.

I look forward to hearing from you very shortly.

Regards.

Julie Cole
PA to Strategy Leader, Capital, Assets and School Organisation
Children and Young People's Services
Bristol City Council
PO Box 57
The Council House
College Green
Bristol BS99 7EB

Tel: 0117 903 6108
Fax: 0117 903 7775

Please note that my email address has now changed to:

[email address]

show quoted sections

Dear Julie Cole,

In the Report of: Director of Children and Young People’s Services
submitted to cabinet on January 10th 2008, Appendix A is a letter
from Tom Richardson (Gloucestershire County Cricket Club) to
Heather Tomlinson.

The letter states:

..................

"We have been in discussions with Mr Michael Branaghan from your
Directorate concerning our submission on a proposed new primary
school on the City of Bristol College Ashley Down site. He has
advised me that I should forward this to you in order that it can
be included in your report on the Ashley Down and Sefton Park
sites. Accordingly, our submission is attached.

Please could you or Mr Branaghan contact me if you have any
concerns?"

..................

I would like to view all records that you have on these
"discussions" between Gloucestershire County Cricket Club and
Micahel Branaghan, including emails, notes, letters, and any other
transferable media. If transcripts of telephone conversations exist
please would you forward these as well.

To further clarify my FOI request I would also like to view emails,
notes, letters, and any other transferable media (where a new
primary school at Brunel or City of Bristol College Ashley Down
site, or Sefton Park school is mentioned) between Heather Tomlinson
and Derek Pickup for the period July 2007 to January 2008.

Thank you

Yours sincerely,

Joel Stokes

show quoted sections

Dear Mr Stokes

Thank you for your response.

I would like to take this opportunity to update you on the progress of compiling the information that you have requested.

Michael Branaghan, Strategy Leader, Capital, Assets and School Organisation was on leave when your request was received into the office. Due to the nature of your request it was not possible at that time to delegate this work to colleagues. However, on Michael's return to the office on Monday 8 December I did advise him that he had received several requests for information under the Freedom of Information Act regarding the proposals for Sefton Park Infant and Junior Schools.

Unfortunately, on Tuesday 9 December Michael's father suffered a severe stroke, naturally Michael was given compassionate leave to travel to the Midlands to be with his father and family. Michael's father is now in a stable condition and he returned to work on Monday 15 December.

Michael has began to research the information that you have requested. No doubt you can appreciate that many records regarding Sefton Park have been archived and we are actively in the process of retrieving the necessary information. There is also an element within several pieces of information relating to other schemes, this information will be required to be removed before information can be submitted into the public domain.

As your request for information predates Michael's employment with Bristol City Council it has been necessary to contact colleagues requesting their assistance. Unfortunately, one colleague who was involved with the proposals is also on compassionate leave following the very sudden death of his father last weekend. His colleague is now on annual leave until 2 January, 2009 which obviously will impact on finalising the process.

We are, of course, exploring every avenue we possibly can in an attempt to comply with your request. An officer will be asked to look at files shortly relating to Sefton Park in the absence of the two colleagues mentioned above. Under Bristol City Council Information Security Policy it is the responsibility of each individual to :
- be familiar with current policies and legislation relating to use of IT systems and data
protection
- comply with the security measures laid down for the use of computer systems and
protection of data
- take action as necessary to prevent incidents of misuse of systems or data
- report failures of security to the appropriate security administrator

Officers have not be able to access colleagues computers to search for information.

We do appreciate that you will be disappointed by the delay which has been beyond our control. We are, as mentioned above endeavouring to collate the remainder of information and will send all relevant information to you at the earliest opportunity.

Yours sincerely

Julie Cole

show quoted sections

Dear Julie Cole,

I would prefer to receive the information as attachments via email
and do not anticipate problems when opening or printing these.

Please would you ensure that the information is provided as soon as
possible.

Thank you,

Yours sincerely,

Joel Stokes

show quoted sections

Dear Mr Stokes

Further to my email of 19 December, 2008 wherein I advised you that due to Mr Branaghan annual leave and Mr Branaghan's father's stroke there would be a delay in responding to your request for information.

I can confirm that Mr Branaghan began to collate information to form a response to you before the Christmas break. Sadly, Mr Branaghan's father died on 1 January, 2009 and naturally he has been with his family to organise his father's funeral which takes place this week. To add to Mr Branaghan's grief his partner's father also died very unexpectedly on Saturday 10 January. Mr Branaghan is currently on leave to help his partner organise her father's funeral and offer comfort.

Also, a colleague who is also involved with the Sefton Park proposals has been on leave following the death of his father in December. I know that you will agree these extenuating circumstances have been beyond our control.

My colleague, Mr Ian Bell has now returned to work and in an effort to formulate a response to you Mr Bell has been forwarded your Freedom of Information Request.

Please accept our apologies for the delay in responding. I am hopeful that a response will be with you very shortly and we appreciate your patience. Under normal circumstances we would have replied to you within the deadlines.

I will, of course, keep you informed on Ian Bell's progress. I have copied Ian into my response so that he is aware of your email.

Again, please accept our apologies for the delay.

Yours sincerely

Julie Cole
PA to Strategy Leader, Capital, Assets and School Organisation
Children and Young People's Services
Bristol City Council
PO Box 57
The Council House
College Green
Bristol BS99 7EB

Tel: 0117 903 6108
Fax: 0117 903 7775

Please note that my email address has now changed to:

[email address]

______________________________________________________________________
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Dear Mr Stokes,
I can acknowledge receipt of your request for an internal review. I also note that the original request is overdue. As a result, Legal Services have contacted the department concerned and have requested that a response to your request be sent as soon as possible. As soon as we have any further information on the status of the response, we will update you.
Reviews requested in accordance with the Fair Comment procedure relating to Freedom of Information requests are usually carried out by the Legal Services team, which is headed by Stephen McNamara. A response to your review request will be sent as soon as possible, but in any event, before 26 January.
If in the meantime I can be of any further assistance, please do not hesitate to contact me.
Yours sincerely
A Marshall

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Dear Sir or Madam,

In my email dated January 5th I requested an internal review of
Bristol City Council's handling of my FOI request 'Correspondence
regarding new school on Brunel College Site'.

The original request for information was dated November 17th 2008
and the Council has been in breach of the law for some time.

Please would you confirm that this case has been passed to the
person who conducts Freedom Of Information Reviews for Bristol City
Council and provide me with their name.

Yours sincerely,

Joel Stokes

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Dear Mr Stokes

I attach documents as requested. I must apologise for the extreme delay
in sending you the attached information.

This response should answer your request in full, however if you are
not satisfied with this response or wish to lodge an appeal against any
exemptions that may have been applied, you can do so by writing to the
Data Protection Officer at Bristol City Council Legal Services, The
Council House, College Green, Bristol, BS99 7PH, or [Bristol City Council request email].
Details of the complaints procedure can be found at
http://www.bristol.gov.uk/complaints.

If, after you have exhausted the council’s complaints procedure, you
are still not satisfied with the response you have received you have the
right to complain to the Information Commissioner, details of your right
to complain can be found at http://www.ico.gov.uk/complaints.aspx

Copyright notice
The provision of information by Bristol City Council under this scheme
does not imply a right to reproduce or commercially exploit such
information without the Council's express prior written permission.

Reproduction or commercial exploitation of materials supplied under
this scheme without the express permission of Bristol City Council may
be an infringement of copyright.

The Council is unable to grant permission to reproduce or re-use any
material accessed through this scheme that is the property of third
parties. Permission to reproduce or re-use such material must be
obtained from the copyright holders.

Ian Bell
Acting School Admissions Manager/School Organisation Officer

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Dear Mr Stokes

Further to my email of 18 February, wherein I advised you that I had arranged for the feasibility study that you had requested was now available for collection by yourself from the main reception of the Council House following the difficulties that we had both encountered on trying to send this information electronically to you.

As mentioned previously, unfortunately Appendix E - Risk Assessment was not available at that time.

I now have pleasure in attaching this appendix.

I would be very grateful if you would acknowledge receipt of this appendix. If you do experience difficulties opening this appendix due to its size, please do not hesitate to contact me and I will ensure that a copy is made available for you to collect as you have preferred this means and I do not have your home contact details.

I would like to take this opportunity to thank you for your patience.

Yours sincerely

Julie Cole
PA to Strategy Leader, Capital, Assets and School Organisation
Children and Young People's Services
Bristol City Council
PO Box 57
The Council House
College Green
Bristol BS99 7EB

Tel: 0117 903 6108
Fax: 0117 903 7775

Please note that my email address has now changed to:

[email address]

______________________________________________________________________
'Do it online' with our growing range of online services - http://www.bristol.gov.uk/services

Sign-up for our email bulletin giving news, have-your-say and event information at: http://www.bristol.gov.uk/newsdirect

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Dear Mr Stokes,
After reviewing your request regarding the above in detail, I now write
to confirm the following.

Unfortunately there was an extended delay in responding to this
request, the explanation for this was provided to you by Julie Cole on
19 December 2008 and 13 January 2009. Officers involved have been
reminded of their duty to respond to requests of this kind within 20
working days. I apologise for the delay that you experienced. If I can
be of any further assistance, please do not hesitate to contact me.

If you are not satisfied with this response or wish to lodge an appeal
against any exemptions that may have been applied, you can do so by
writing to the Data Protection Officer at Bristol City Council Legal
Services, The Council House, College Green, Bristol, or
[Bristol City Council request email]. Details of the complaints procedure can be found
at http://www.bristol.gov.uk/complaints.
If, after you have exhausted the council’s complaints procedure, you
are still not satisfied with the response you have received you have the
right to complain to the Information Commissioner, details of your right
to complain can be found at http://www.ico.gov.uk/complaints.aspx

Copyright notice
The provision of information by Bristol City Council under this scheme
does not imply a right to reproduce or commercially exploit such
information without the Council's express prior written permission.
Reproduction or commercial exploitation of materials supplied under
this scheme without the express permission of Bristol City Council may
be an infringement of copyright.
The Council is unable to grant permission to reproduce or re-use any
material accessed through this scheme that is the property of third
parties. Permission to reproduce or re-use such material must be
obtained from the copyright holders.

Yours sincerely
A Marshall

show quoted sections

2008 00:51 >>>
Dear Sir or Madam,

Please would you provide copies of all internal correspondence
and
transcripts of all telephone conversations from July 2007 to
January 2008 regarding the building of a new primary school on
the
Brunel College site.

Yours faithfully,

Joel Stokes

-------------------------------------------------------------------
Disclaimer: This message and any reply that you make will be
published on the internet. Our privacy and copyright policies:
http://www.whatdotheyknow.com/help/about...

Is [Bristol City Council request email] the wrong address for Freedom of
Information
requests to Bristol City Council? If so please contact us using
this form: http://www.whatdotheyknow.com/help/contact

-------------------------------------------------------------------

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