Community Speedwatch - decision to charge groups for taking part.

Classification: NOT PROTECTIVELY MARKED

Thank you for your enquiry which has been logged under the above
reference.

Under the Freedom of Information Act we are required to reply within 20
working days but given the current very high number of requests being
received this may not be possible.

We will reply as soon as possible and please accept our apologies for
the inconvenience any delay may cause.

Steve Grayton
Information Officer
Data Protection & Freedom of Information Information Management
Strategic Change Management Department Essex Police Headquarters PO Box
2, Springfield, Chelmsford, CM2 6DA
Tel: 0300 333 4444 Ext 54551
Fax: 01245 452256
Email : data[Essex Police request email]
Personal email: [email address]
Website: www.essex.police.uk
Hours of work : Mon - Thurs 7:30 to 15:30 Fri 7:30 to 15:00

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Classification: NOT PROTECTIVELY MARKED

Thank you for your enquiry which has been logged under the above
reference. Having completed my enquiries I am able to respond as follows:

Essex Police have recently announced that any groups wishing to take part
in Community Speedwatch throughout the county will have to pay an annual
fee.

    
I would like to request copies of any internal reports and/or discussions
relating to the introduction of the charge - covering both the decision to
charge and the annual fee.

Applicants who make such catch all requests as `all documents' almost
instantly exceed the fees thresholds set for responding to requests. When
working out the fees an authority is allowed to take into account the cost
of identifying, locating and extracting the information requested.
Therefore by default, the only way to ensure that all e-mails /
correspondence relevant to the request are retrieved would involve a
search of our entire e-mail system. This would obviously exceed the 18
hour limit.

In terms of Freedom of Information, I am afraid that the specific
information you were seeking access to is not held by Essex Police in what
is referred to as in a readily accessible format.

For the purposes of section 17 (5) of the Freedom of Information Act 2000
(FOIA) this response serves as a formal notification of refusal of your
request on the basis that Essex Police does not hold, for the purposes of
FOIA, the specific data in a readily accessible format. That is to say,
this data is not extractable from a central database or held in a
spreadsheet. To ascertain whether this information is held would entail a
manual search of Essex Police records; a process which would be likely to
exceed the appropriate limit (as mentioned at section 12 of the FOIA) in
terms of cost/time (£450 or the equivalent in time of 18 hours).

Having said that, and in an effort to assist, I have contacted the
Community Speedwatch Co-Ordinator for Essex Police who has provided the
attached information which is being released in a series of Community
Speedwatch meetings over the County shortly. It provides the background to
the scheme and the reasons for the charge and hopefully goes some way to
answering your questions.

Essex Police is keen to ensure the scheme operates well and Essex Police's
Co-ordinator has suggested that you may wish to contact her direct to
discuss any concerns you may have.

Her contact details are:

Miss Georgie Davis
[email address]

or via the main switchboard 0300 333 4444 Ext. 45361

I hope the information provided is of use.

Steve Grayton
Information Officer
Data Protection & Freedom of Information
Information Management
Strategic Change Management Department
Essex Police Headquarters
PO Box 2, Springfield, Chelmsford, CM2 6DA
Tel: 0300 333 4444 Ext 54551
Fax: 01245 452256
Email : data[Essex Police request email]
Personal email: [email address]
Website: [1]www.essex.police.uk
Hours of work : Mon - Thurs 7:30 to 15:30
Fri 7:30 to 15:00

If you are dissatisfied with the handling of your FOI request, you have
the right to ask for an internal review. Internal review requests should
be submitted within two months of the date of receipt of the response to
your original request and should be addressed to the Senior Information
Officer at the above address.

If you complaint refers to a decision to apply an exemption it would
assist the review if you would outline the reasons why you feel the
exemption does not apply.

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision. The Information Commissioner can be contacted at: Information
Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9
5AF

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Classification: NOT PROTECTIVELY MARKED

Mr Scott

I'm not sure the final part of the previous email will be readable - when
I printed a copy it was a bit garbled.

I have attached another copy just in case and can also provide full
contact details as follows:

Georgie Davis
Community Speed Watch Coordinator
Safer Roads Bureau
147 High Street
Billericay
01277 636632

Steve Grayton
Information Officer
Data Protection & Freedom of Information
Information Management
Strategic Change Management Department
Essex Police Headquarters
PO Box 2, Springfield, Chelmsford, CM2 6DA
Tel: 0300 333 4444 Ext 54551
Fax: 01245 452256
Email : [1]data[Essex Police request email]
Personal email: [2][email address]
Website: [3]www.essex.police.uk
Hours of work : Mon - Thurs 7:30 to 15:30
Fri 7:30 to 15:00

______________________________________________
From:   Steve Grayton 
Sent:   12 January 2011 10:41
To:     '[FOI #56682 email]'
Subject:        RE: FOI request our ref. 3244 - Community
Speedwatch

Classification: NOT PROTECTIVELY MARKED

Thank you for your enquiry which has been logged under the above
reference. Having completed my enquiries I am able to respond as follows:

Essex Police have recently announced that any groups wishing to take part
in Community Speedwatch throughout the county will have to pay an annual
fee.

    
I would like to request copies of any internal reports and/or discussions
relating to the introduction of the charge - covering both the decision to
charge and the annual fee.

Applicants who make such catch all requests as `all documents' almost
instantly exceed the fees thresholds set for responding to requests. When
working out the fees an authority is allowed to take into account the cost
of identifying, locating and extracting the information requested.
Therefore by default, the only way to ensure that all e-mails /
correspondence relevant to the request are retrieved would involve a
search of our entire e-mail system. This would obviously exceed the 18
hour limit.

In terms of Freedom of Information, I am afraid that the specific
information you were seeking access to is not held by Essex Police in what
is referred to as in a readily accessible format.

For the purposes of section 17 (5) of the Freedom of Information Act 2000
(FOIA) this response serves as a formal notification of refusal of your
request on the basis that Essex Police does not hold, for the purposes of
FOIA, the specific data in a readily accessible format. That is to say,
this data is not extractable from a central database or held in a
spreadsheet. To ascertain whether this information is held would entail a
manual search of Essex Police records; a process which would be likely to
exceed the appropriate limit (as mentioned at section 12 of the FOIA) in
terms of cost/time (£450 or the equivalent in time of 18 hours).

Having said that, and in an effort to assist, I have contacted the
Community Speedwatch Co-Ordinator for Essex Police who has provided the
attached information which is being released in a series of Community
Speedwatch meetings over the County shortly. It provides the background to
the scheme and the reasons for the charge and hopefully goes some way to
answering your questions.

Essex Police is keen to ensue the <<3244 Letter.pdf>> <<3244 Update.pdf>>
<<3244 MOU.pdf>> <<3244 MOU appendices.pdf>> eme operates well and Essex
Police's Co-ordinator has suggested that you may wish to contact her
direct to discuss any concerns you may have.

Her contact details are:

Miss Georgie Davis
[email address]

or via the main switchboard 0300 333 4444 Ext. 45361

I hope the information provided is of use.

Steve Grayton
Information Officer
Data Protection & Freedom of Information
Information Management
Strategic Change Management Department
Essex Police Headquarters
PO Box 2, Springfield, Chelmsford, CM2 6DA
Tel: 0300 333 4444 Ext 54551
Fax: 01245 452256
Email : data[Essex Police request email]
Personal email: [email address]
Website: [4]www.essex.police.uk
Hours of work : Mon - Thurs 7:30 to 15:30
Fri 7:30 to 15:00

If you are dissatisfied with the handling of your FOI request, you have
the right to ask for an internal review. Internal review requests should
be submitted within two months of the date of receipt of the response to
your original request and should be addressed to the Senior Information
Officer at the above address.

If you complaint refers to a decision to apply an exemption it would
assist the review if you would outline the reasons why you feel the
exemption does not apply.

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision. The Information Commissioner can be contacted at: Information
Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9
5AF

show quoted sections