Common Purpose : Norwich Prison

Dear Mr Walker

Please see the attached letter with reference to your FOI request.

Thanks

David Keysell

Ministry of Justice

Open Government Unit

Room 330

Abell House

John Islip Street
London

SW1P 4LH

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Dear Mark,

Just wondered whether you have had any luck with the question below?

"Common Purpose Norfolk has use of premises at c/o HMP & YOI

Norwich, Room 1, The Façade, Knox Road, Norwich, Norfolk, NR1 4LU

1. the date when Common Purpose first occupied these premises

    

2. how much rent Common Purpose has paid for these premises,

    together with copies of all invoices

    

3. who first authorised the use of HMP facilities by Common Purpose

    

4. details of what these Norwich premises are used for

    

5. copies of all correspondence (ie letters, emails and attachments

    and transcripts of telephone conversations) between HM Prison

    Service and Common Purpose regarding the use of this Norwich

    facility

    

6. copies of all correspondence (ie letters, emails and attachments

    and transcripts of telephone conversations) between HM Prison

    Service and Common Purpose regarding the use of ANY OTHER HM Prison

    Service facility."

Unfortunately we will be unable to send a response to your request by the
end of today, as this is taking longer than we previously anticipated. We
shall however endeavour to send you a full reply by 21^st August 2008. I
can only apologise for any inconvenience this delay might cause.

I thank you for your continuing patience in this matter.

Thank you

Hazel Lansdale

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Communications via the GSi may be automatically logged, monitored and/or
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Dear Mr Walker

Please see the attached letter with reference to your FOI request.

Thanks

David Keysell

Ministry of Justice

Open Government Unit

Room 330

Abell House

John Islip Street
London

SW1P 4LH

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Communications via the GSi may be automatically logged, monitored and/or
recorded for legal purposes.

Hi Mr Walker

The reason for the delay in providing a full response to your FOI request is that we are experiencing difficulty in obtaining the information you require. Once we have the information in full, we will consider it under the FOI Act then provide a full response. We apologise for the delay this is causing.

Thanks

David Keysell
Ministry of Justice
Open Government Unit
Room 330
Abell House
John Islip Street
London
SW1P 4LH
 

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Dear Mr Walker

Please see the attached letter with reference to your FOI request.

Thanks

David Keysell

Ministry of Justice

Open Government Unit

Room 330

Abell House

John Islip Street
London

SW1P 4LH

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Communications via the GSi may be automatically logged, monitored and/or
recorded for legal purposes.

Dear John,

Thank you for your e-mail.

In order to reply to your question can you please provide the following
information.

Date Request was made:

The case number:

Brief description of request:

Please provide this information along with your request below and we
will then respond.

We apologise for any inconvenience this may cause.

Regards

Paul Hunt
Data Access & Compliance Unit
Postal Point 1.41, Zone C
102 Petty France
London, SW1H 9AJ

Tel 0203 334 3249
Fax 0203 334 2245
[email address]
www.justice.gsi.gov.uk

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Dear John

Thank you for your e-mail relating to your case reference 9354.

The case officer assigned to this case is David Keysell

We will respond to you in due course. Unfortunately at this time I can't
give you a more precise timescale.

You may wish to contact David on Tel 0203 334 3238 or by e-mail
[1][email address] who may be able to help you further.

I am sorry you are unhappy with the service provided. Before the ICO will
deal with a complaint from you it is our understanding that you are first
required to have requested an internal review of your case from ourselves.
The independent review process in relation to Freedom of Information
requests is as follows:

If an individual is dissatisfied with a response they may request an
independent internal review of the handling of a request. A request for
internal review should be made in writing, within 40 working days of the
date of the response, by submitting details of the complaint and quoting
our reference number to the address below.

Data Access & Compliance Unit

Postal Point 1.41, Zone C

102 Petty France

London, SW1H 9AJ

Or by e-mail to [2][email address]

A request for an internal review may also be made if the requestor is
dissatisfied with the handling of request which has not been responded to.
This should also be made in writing as above.

During the independent review the department's handling of the information
request will be reassessed by staff who were not involved in providing the
original response, or who are dealing with a request which is awaiting a
response. If the matter remains unresolved after an internal review there
is a right of complaint to the Information Commissioner as established by
s.50 of the FOI Act.

I hope this has answered your question. If you have any queries please do
not hesitate to contact me.

Yours sincerely

Regards

Paul Hunt
Ministry of Justice | Data Access & Compliance Unit
Postal Point 1.41, Zone C | 102 Petty France | London SW1H 9AJ

Tel 0203 334 3249 Fax 0203 334 2245
[3][email address]

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Mr Walker

Please find attached response to your request for information.

Kind regards,

Katharine

Katharine Banaghan

Data Access and Compliance Unit
Ministry of Justice

<<RESPONSE FOI 9354.doc>>

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Dear Mr Walker,

Please find attached the acknowledgement to your Internal Review request.

Yours sincerely,

Kate Holliday
(On behalf of Stephen Hunt)

<<Acknowledgement - 59033 - Walker.doc>>

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<<59912 Walker.DOC>> Dear Mr Walker,

Please find attached your acknowledgement to your Freedom of Information
request.

Yours sincerely

Hannah Law

(Sent on behalf of Mosun Hassan (Miss))

Data Access & Compliance Unit

Postal Point 6.25, Zone B

102 Petty France

London SW1H 9AJ

This e-mail (and any attachment) is intended only for the attention of the addressee(s). Its unauthorised use, disclosure, storage or copying is not permitted. If you are not the intended recipient, please destroy all copies and inform the sender by return e-mail.

This e-mail (and any attachment) is intended only for the attention of the addressee(s). Its unauthorised use, disclosure, storage or copying is not permitted. If you are not the intended recipient, please destroy all copies and inform the sender by return e-mail.

This e-mail (whether you are the sender or the recipient) may be monitored, recorded and retained by the Ministry of Justice. E-mail monitoring / blocking software may be used, and e-mail content may be read at any time. You have a responsibility to ensure laws are not broken when composing or forwarding e-mails and their contents.

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This is an Auto Reply from the Data Access & Compliance Unit.

Thank you for your e-mail.

If your message was a request for information please be advised that your
request is being dealt with and you will receive a written ackowledgement
shortly.

Data Access & Compliance Unit

Information Directorate

Ministry of Justice
6th Floor, Zone B, Postal Point 6.23
102 Petty France
London
SW1H 9AJ

Fax: 0203 334 2245

E-mail: [email address]

This e-mail (and any attachment) is intended only for the attention of the
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permitted. If you are not the intended recipient, please destroy all
copies and inform the sender by return e-mail.

Internet e-mail is not a secure medium. Any reply to this message could be
intercepted and read by someone else. Please bear that in mind when
deciding whether to send material in response to this message by e-mail.

This e-mail (whether you are the sender or the recipient) may be
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monitoring / blocking software may be used, and e-mail content may be read
at any time. You have a responsibility to ensure laws are not broken when
composing or forwarding e-mails and their contents.

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Communications via the GSi may be automatically logged, monitored and/or
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Dear Mr Walker

Please see the attached letter relating to your request for an internal
review.

I would like to apologise for the delay in responding.

<<59033 - IR Response - Mr J Walker.doc>>
I have copied the text below in case you have any difficulty in opening
the attachment.

Dear Mr Walker

Subject: Request for information - Internal Review

Thank you for your email, dated 2 April 2009, in which you requested an
internal review of the decision on your Freedom of Information (FOI)
request dated 22 June 2008.

I have now completed my review and can confirm that I am upholding the
original decision of 2 April 2009. However, I do accept that a further
section of the FOI Act should have been quoted in that response.

On 22 June 2008, you requested the following information:

1 - the date when Common Purpose first occupied these premises;
2 - how much rent Common Purpose has paid for these premises, together
with copies of all invoices;
3 - who first authorised the use of HMP facilities by Common Purpose;
4 - details of what these Norwich premises are used for;
5 - copies of all correspondence (ie letters, emails and attachments and
transcripts of telephone conversations) between HM Prison Service and
Common Purpose regarding the use of the Norwich facility; and
6 - copies of all correspondence (ie letters, emails and attachments and
transcripts of telephone conversations) between HM Prison Service and
Common Purpose regarding the use of any other HM Prison Service facility.

The Department responded on 2 April 2009, advising you that no information
was held in relation to elements one to five of your request, and that to
answer element six would exceed the cost limit under the terms of Section
12 of the Act.

During my review, I have determined that no recorded information is held
in respect of elements one to five of your request. As mentioned in our
response of 2 April 2009, the decision to allow Common Purpose to use
facilities at HMP & YOI Norwich was taken by a former Governor and was a
verbal agreement. Therefore, I am satisfied that the original decision in
respect of these elements was correct.

I am also satisfied that the cost limit would have been exceeded in
answering element six of your request. However, I do accept that a
specific subsection of Section 12 of the Act should have been cited, and
that a demonstration of how the cost limit would be exceeded would have
been beneficial to you.

In element six, you have asked for copies of all correspondence (ie
letters, emails and attachments and transcripts of telephone
conversations) between HM Prison Service and Common Purpose regarding the
use of any other HM Prison Service facility. In order to answer this
question, it would be necessary to contact 138 HM Prison Service
locations.

Section 12(2) of the Act, exempts a public authority from its obligations
under Section 1(1) - the duty to confirm if the information being
requested is held, if to provide that confirmation alone would exceed the
cost limit.

A number of HM Prison Service locations were asked to estimate how long it
would take to conduct reasonable searches at their location. Responses
range from 20 minutes to one hour. It was felt that 30 minutes would be an
acceptable average time for conducting these searches for cost
calculations. Applying the quickest time for conducting searches would
also exceed the cost limit as is demonstrated below.

138 locations to be searched at 30 minutes per location = 4140 minutes (69
hours).
138 locations to be searched at 20 minutes per location = 2760 minutes (46
hours).

The cost limit is set at £600, which represents one person spending 3.5
working days in locating, extracting and collating the information being
requested, or, for the purposes of Section 12(2), determining if the
information being requested is held.

You also raised further questions in your request for an internal review,
which are being treated as new requests for information and will be
responded to separately.

If you are dissatisfied with the findings of this review, you have a right
to apply to the Information Commissioner. The address for the Information
Commissioner is:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Internet: [1]http://www.ico.gov.uk

Yours sincerely

Stephen Hunt
Freedom of Information Officer / Data Protection Officer
Data Access and Compliance Unit
Information Directorate
Ministry of Justice
5th Floor, Boulton House
17-21 Chorlton Street
Manchester
M1 3HY
Tel: 0161 238 6191
Fax: 0161 238 6161

This e-mail (and any attachment) is intended only for the attention of the
addressee(s). Its unauthorised use, disclosure, storage or copying is not
permitted. If you are not the intended recipient, please destroy all
copies and inform the sender by return e-mail.

Internet e-mail is not a secure medium. Any reply to this message could be
intercepted and read by someone else. Please bear that in mind when
deciding whether to send material in response to this message by e-mail.

This e-mail (whether you are the sender or the recipient) may be
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monitoring / blocking software may be used, and e-mail content may be read
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References

Visible links
1. http://www.ico.gov.uk/

Dear Mr Walker

I attach a response to your recent FOI request.

Regards,
Hansa

<<59912-Walker-Common Purpose-Norwich.doc>>

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Dear Mr Walker,

Please find attached your acknowledgement to your Freedom of Information
request.

Yours sincerely

Hannah Law

(Sent on behalf of Hannah Wright)

Data Access & Compliance Unit

Postal Point 6.25, Zone B

102 Petty France

London SW1H 9AJ

This e-mail (and any attachment) is intended only for the attention of the addressee(s). Its unauthorised use, disclosure, storage or copying is not permitted. If you are not the intended recipient, please destroy all copies and inform the sender by return e-mail.

This e-mail (and any attachment) is intended only for the attention of the addressee(s). Its unauthorised use, disclosure, storage or copying is not permitted. If you are not the intended recipient, please destroy all copies and inform the sender by return e-mail.

This e-mail (whether you are the sender or the recipient) may be monitored, recorded and retained by the Ministry of Justice. E-mail monitoring / blocking software may be used, and e-mail content may be read at any time. You have a responsibility to ensure laws are not broken when composing or forwarding e-mails and their contents.

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Dear Mr Walker,

Please find attached a response to your request for an Internal Review.

Yours sincerely,

Hannah Wright
Ministry of Justice | Data Access & Compliance Unit

This e-mail (and any attachment) is intended only for the attention of the addressee(s). Its unauthorised use, disclosure, storage or copying is not permitted. If you are not the intended recipient, please destroy all copies and inform the sender by return e-mail.

This e-mail (and any attachment) is intended only for the attention of the addressee(s). Its unauthorised use, disclosure, storage or copying is not permitted. If you are not the intended recipient, please destroy all copies and inform the sender by return e-mail.

This e-mail (whether you are the sender or the recipient) may be monitored, recorded and retained by the Ministry of Justice. E-mail monitoring / blocking software may be used, and e-mail content may be read at any time. You have a responsibility to ensure laws are not broken when composing or forwarding e-mails and their contents.

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