'Climate Summit for Mayors'

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Dear Mr Wren,
Thank you for your request for information received on 11 December 2009
and review request dated 26 January. I apologise for the delay in our
response that has occurred on this occasion, however I am now pleased to
provide the answers to your numbered questions below.

1. The identities of staff and members (by job title) attending this
event

Barbara Janke - Leader of the Council
Eileen Armstrong - Service Director: Strategy & Performance
Alex Minshull - Sustainable City Group Manager

2. The number of staff and members attending this event
Three

3. The means of transport used for attending this event
Flight and rail

4. If the means of transport is flight, the airport from which they
departed
Bristol International Airport

5. A breakdown of the travel costs by category (eg. train, flight, taxi
etc.)
Flight - total cost is £1359.30 (Barbara Janke & Eileen Armstrong -
£445.50 per
person; Alex Minshull - £468.30) Long stay car parking at the airport
totalled £35, but no mileage was claimed. One taxi journey only from
Bristol airport was claimed totalling £28.

6. The name(s) of the hotel(s) the participants are staying in.
Barbara Janke, Eileen Armstrong and Alex Minshull stayed at the same hotel
(Dec Elite
Hotel, Malmo in Sweden)

7. The cost of accommodation
The total cost is £1,533.66

8. The overall cost of the trip
The overall cost of the trip is £2,947.13

9. The purpose of the trip
The Leader had been invited to address the Mayor’s Summit on 15th
December on Bristol’s submission to the EU Green Capital Award, for
which Bristol was the sole UK finalist. Barbara Janke and the Director of
Strategy and Performance, who also discussed Bristol’s engagement in the
“Eurocities” network with that organisation’s Secretary General,
arrived the evening of 14th December, and left the morning of 16th
December. They stayed in Malmo Sweden as hotels were 50% cheaper than in
Copenhagen, and travelled the short distance between Malmo and Copenhagen
by train. The Sustainable City Group Manager attended a schedule of
lobbying and networking events from 14th December to 18th December,
including the inaugural network meeting of the EU Green Capital finalists.

10. From which BCC budget (or other public budget) the trip is being
paid

The Director of Strategy and Performance holds the budget for corporate
green/climate change activity and the Council’s corporate European and
International budget. This visit to Copenhagen was allocated between
these budget heads.

This response should answer your request in full, however if you are not
satisfied with this response or wish to lodge an appeal against any
exemptions that may have been applied, you can do so by writing to the
Data Protection Officer at Bristol City Council Legal Services, The
Council House, College Green, Bristol, or [1][Bristol City Council request email]. Details
of the complaints procedure can be found at
[2]http://www.bristol.gov.uk/complaints (
[3]http://www.bristol-city.gov.uk/complaints ).

If, after you have exhausted the council’s complaints procedure, you are
still not satisfied with the response you have received you have the right
to complain to the Information Commissioner, details of your right to
complain can be found at [4]http://www.ico.gov.uk/complaints.aspx

Copyright notice
The provision of information by Bristol City Council under this scheme
does not imply a right to reproduce or commercially exploit such
information without the Council's express prior written permission.
Reproduction or commercial exploitation of materials supplied under this
scheme without the express permission of Bristol City Council may be an
infringement of copyright.
The Council is unable to grant permission to reproduce or re-use any
material accessed through this scheme that is the property of third
parties. Permission to reproduce or re-use such material must be obtained
from the copyright holders.

For Head of Legal Services
Stephen McNamara

>>> Bill Wren <[FOI #24498 email]> 11 December 2009
09:47 >>>
Dear Bristol City Council,

It has been reported that council leader, Barbara Janke and other
city council officers and members are traveling to Copenhagen for
the 'Climate Summit for Mayors'.

Please state:

1. The identities of staff and members (by job title) attending
this event

2. The number of staff and members attending this event

3. The means of transport used for attending this event

4. If the means of transport is flight, the airport from which they
departed

5. A breakdown of the travel costs by category (eg. train, flight,
taxi etc.)

6. The name(s) of the hotel(s) the participants are staying in.

7. The cost of accommodation

8. The overall cost of the trip

9. The purpose of the trip

10. From which BCC budget (or other public budget) the trip is
being paid for

Yours faithfully,

Bill Wren

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