Dear Sir or Madam,

Please provide the following information : 1) The date of
installation of each of the CCTV cameras controlled by the Borough.
2) The retention period for data recorded by each camera. 3) For
each year since its installation, the number of Subject Access
requests under the Data Protection Act 1998 received for data from
each camera. 4) For each year since its installation, the number of
times data from each camera has been passed to the Police. 5) For
each year since its installation, the number of times data from
each camera has been used as evidence in Court proceedings.

Yours faithfully, D. Ellis

Dear Sir or Madam,

Under the terms of the Freedom of Information Act 2000 you are
obliged to provide a response to this request within 20 working
days of its submission, i.e. by yesterday, 8/8/2008.

Please provide a response to the request forthwith.

Yours sincerely, D. Ellis.

Dear Mr Ellis

Could you please give me further details of your original request, as
according to our records your CCTV query was resolved.

Many thanks

show quoted sections

Dear freedomofinformation,

The request was as follows :
-------------------------------------------------------

9 July 2008

Dear Sir or Madam,

Please provide the following information : 1) The date of
installation of each of the CCTV cameras controlled by the Borough.
2) The retention period for data recorded by each camera. 3) For
each year since its installation, the number of Subject Access
requests under the Data Protection Act 1998 received for data from
each camera. 4) For each year since its installation, the number of
times data from each camera has been passed to the Police. 5) For
each year since its installation, the number of times data from
each camera has been used as evidence in Court proceedings.

Yours faithfully, D. Ellis
------------------------------------------------------ It has not
been resolved as you claim. No response has been received. It has
not been responded to within the statutory time-limit and as such
the Council is in breach of the law. Please provide a substantive
response within 48 hours or I shall seek an Internal Review before
lodging a case with the Information Commissioner.

Yours sincerely, D.Ellis.

Dear Mr Ellis

I have been advised that the email below was sent in reply to your
original request, and that the information required has not been
provided by you. Upon receipt of the postal address, the relevant
information will be sent.

Legal Services
Ext 01264 368422
HSPN 991 8422
mailto:[email address]

The information in this e-mail is confidential. The content may not be
disclosed or used by anyone other than the intended recipient. If you
are not the intended recipient, please notify the Council's Data
Protection Administrator immediately on 01264 368231. Test Valley
Borough Council cannot accept any responsibility for the accuracy or
completeness of this message as it has been transmitted over a public
network. If you suspect that the message may have been intercepted or
amended, please call the Data Protection Administrator on the above
phone number.

show quoted sections

Dear freedomofinformation,

No "e-mail below" (your words) was received, and none is evinced in
the thread of this correspondence.

Nonetheless, as you should be aware, a postal address is NOT
required for FOI requests. To quote:

Section 8.1.b of the FOI Act asks for an "address for
correspondence", and the ICO guidance is that an email address is
sufficient.

The Ministry of Justice has guidance on this – "As well as hard
copy written correspondence, requests that are transmitted
electronically (for example, in emails) are acceptable ... If a
request is received by email and no postal address is given, the
email address should be treated as the return address."

The Information Commissioner's "Hints for Practitioners" say "Any
correspondence could include a request for information. If it is
written (this includes e-mail), legible, gives the name of the
applicant, an address for reply (which could be electronic), and
includes a description of the information required, then it will
fall within the scope of the legislation."

As has been requested, since the Council is already in breach of
the law by not responding to this FOI request within the statutory
time-limit of 20 working days, a substantive response is required
within 48 hours.

Yours sincerely, D. Ellis.

Dear Mr Ellis

Thank you for your e-mail of 9th August. it has been passed to me as
the Council's Freedom of Information Officer.

The information you requested was not held by the Council in a format
that could be disclosed to you and a map was created that gave the
various locations. This was a hard copy, hence the e-mail sent to you
on 4th July by Mark Lambert of Technical Services requesting a postal
address. We did not receive an address to enable us to send the map to
you and therefore were unable to process your request. Had we received
an address we could have forwarded the map to you.

You will of course appreciate that the Council is not required to send
information in the format requested if it is unable to do so. We took
the view therefore that the time to comply with your request stopped
until we received an address.

However following a conversation with Mr Lambert I understand that his
service is now able to scan the map and you will therefore receive the
scanned version shortly.

Yours sincerely

Susan Tovey

Susan Tovey
Head of Legal Services
Test Valley Borough Council
Tel: 01264 368401
HPSN 991 8401
<mailto:[email address]>

The information in this e-mail is confidential. The content may not be
disclosed or used by anyone other than the intended recipient. If you
are not the intended recipient, please notify the Council's Data
Protection Administrator immediately on 01264 368231. Test Valley
Borough Council cannot accept any responsibility for the accuracy or
completeness of this message as it has been transmitted over a public
network. If you suspect that the message may have been intercepted or
amended, please call the Data Protection Administrator on the above
phone number.

Dear Ms. Tovey,

Thank you for your response. Unfortunately I think wires have been
getting crossed. I received a communication from Mr. Lambert today
regarding my original request for information on the locations of
the Borough Council's cameras and associated signs, to which I
responded today that I had already received the information back on
9th July 2008 from a Ms. Dodd.

The request with which the current correspondence concerns itself
was in fact made on the same day, 9th July, as Ms. Dodd's reply to
me regarding the earlier request, and is a follow-on to that one,
but it is a separate request and asks for a very different set of
information. I have already been asked to repeat its contents once
in this thread, but for the sake of completeness, here is the
request again :
------------------------------------------------------- Please
provide the following information : 1) The date of installation of
each of the CCTV cameras controlled by the Borough. 2) The
retention period for data recorded by each camera. 3) For each year
since its installation, the number of Subject Access requests under
the Data Protection Act 1998 received for data from each camera. 4)
For each year since its installation, the number of times data from
each camera has been passed to the Police. 5) For each year since
its installation, the number of times data from each camera has
been used as evidence in Court proceedings.
-------------------------------------------------------

A response is now overdue and it would be appreciated if it were
provided in the immediate future.

Yours sincerely, D. Ellis.

Dear Sir or Madam,

There has still been no response to the questions contained in this
Freedom of Information request, which is coming up to two weeks
overdue.

Under the terms of the Freedom of Information Act 2000 I wish to
request an internal review of your handling of this request.

Yours faithfully, D. Ellis

Dear Mr. Ellis

Thank you for your e-mail and this has been passed to the relevant
Department to deal with as a matter of urgency and we can only apologise
for the delay in replying to you.

Kind regards
Linda Judd
Legal Services
Ext: 8402 (pm)

show quoted sections

Dear freedomofinformation,

What is the status of the internal review requested for this
overdue FOI request ?

Yours sincerely, D. Ellis.

Dear Mr Ellis
I refer to your request for information dated 9th July and apologise for
the delay in replying. There is some confusion as to whether you have
had an earlier reply due to my colleagues being on leave.

I understand that Mr Lambert responded to an earlier Email requesting
information on our CCTV system. If you have already received
information on this request please let me know.

1) The date of installation of each of the CCTV cameras controlled by
the Borough.

Unfortunately the cameras were not all installed as part of one
contract. I am therefore liaising with the Legal Department to get the
information by checking back the installation contracts.

2) The retention period for data recorded by each camera.

-31days

3) For each year since its installation, the number of Subject Access
requests under the Data Protection Act 1998 received for data from
each camera.

I am liaising with our community safety manager on this question and
hope to provide the information in the very near future

4) For each year since its installation, the number of times data from
each camera has been passed to the Police-

I am liaising with our community safety manager on this question and
hope to provide the information in the very near future

5) For each year since its installation, the number of times data from
each camera has been used as evidence in Court proceedings

Data protection prevents us giving the information to anyone other than
the police. We do not hold the information as to how often the data has
been used in evidence on court proceedings. Presumably the police will
have a record of this information

Once again sorry for the delay and confusion of the reply to your
original E mail

Yours Sincerely

David Wilson File Ref
Principal Engineer

Test Valley Borough Council
HPSN 991 (8702)
Tel 01264 368702
mailto:[email address]

The information in this e-mail is confidential. The content may not be
disclosed or used by anyone other than the intended recipient. If you
are not the intended recipient, please notify the Council's Data
Protection Administrator immediately on 01264 368231. Test Valley
Borough Council cannot accept any responsibility for the accuracy or
completeness of this message as it has been transmitted over a public
network. If you suspect that the message may have been intercepted or
amended, please call the Data Protection Administrator on the above
phone number.

show quoted sections