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Cambridge Backs Committee
Richard Taylor made this Freedom of Information request to Clare College, Cambridge
The request was partially successful.
From: Richard Taylor
16 March 2011
Dear Clare College, Cambridge,
Could you please release all agendas, minutes and reports
associated with meetings of the Backs Committee over the last five
years.
I would also like a copy of any document(s) setting down how the
committee functions and the procedure it follows when making
representations to public bodies such as Cambridge City Council.
--
Richard Taylor
Cambridge
http://www.rtaylor.co.uk
From: Donald Hearn
16 March 2011
Dear Mr Taylor I will let you have the papers when they are copied. Where
shall I send them ?
There are no documents saying how the Committee should function or how it
deals with the City Council
Yours sincerely
Donald Hearn
Bursar, Clare College
Trinity Lane Cambridge CB2 1TL
01223 333221
[email address]
show quoted sections
From: Richard Taylor
27 March 2011
Dear Donald Hearn,
Many thanks for your confirmation the college does hold some of the
information I am seeking.
As made clear in the request I would like the response to be sent,
by email, to the address the request (and this follow-up) have been
sent from.
Yours sincerely,
Richard Taylor
From: Donald Hearn
29 March 2011
I don't have the information in email form. Please let me know where to
send the hard copies
Donald Hearn
Bursar, Clare College
Trinity Lane Cambridge CB2 1TL
01223 333221
[email address]
show quoted sections
From: Richard Taylor
9 April 2011
Dear Donald Hearn,
I note that Section 11 of the Freedom of Information Act requires a
public body to comply with a requestor's reasonable preference as
to a means of communication. By making the request via
WhatDoTheyKnow it is clear that a preference for a response by
email to the @WhatDoTheyKnow.com email address given was sought.
I also note that there is a photograph of what appears to be a
scanner on Clare College's Computing Information webpage at:
http://www.clare.cam.ac.uk/it/index.html
I suggest, that if you really only have the information I am
seeking in paper form (something I'd find incredible in relation to
most public bodies, but I realise may well actually be the case in
an institution as archaic as a Cambridge College) I believe it
would be reasonable for the college to scan any material not
currently held in digital form.
If you are refusing my request I would appreciate a clear decision
notice explaining what exemptions within the Freedom of Information
Act you are relying on to justify refusing to supply the
information which I have requested and you have already confirmed
the college holds.
Regards,
--
Richard Taylor
Cambridge
http://www.rtaylor.co.uk
From: Donald Hearn
13 April 2011
Dear Mr Taylor
I am perplexed as to why you should think we might not be able to use a
scanner. When I last asked my colleagues they seemed clear enough that they
were not entirely archaic in the way you suggest.
Section 11(1) is straightforward. The requester is required "to express a
preference". There was no preference expressed in your original request.
I decided it was marginally more efficient for me to photocopy the papers
rather than have to search into electronic files for the earlier years. It
makes absolutely no difference to us, and if you would now confirm that you
want to amend your initial request to express a preference for electronic
copy we will , of course, comply with your request. And if you would
apologize for your offensive remark, so much the better
Yours sincerely
Donald Hearn
Bursar, Clare College
Trinity Lane Cambridge CB2 1TL
01223 333221
[email address]
show quoted sections
From: Richard Taylor
13 April 2011
Dear Donald Hearn,
My original request was sent along with the standard footer which
the WhatDoTheyKnow.com website adds to all FOI requests made via
the site.
This includes the line:
"Please use this email address for all replies to this request"
I think that made my preference as to means of communication very
clear.
Regards,
--
Richard Taylor
Cambridge
http://www.rtaylor.co.uk
From: Donald Hearn
13 April 2011
As attached
Donald Hearn
Bursar, Clare College
Trinity Lane Cambridge CB2 1TL
01223 333221
[email address]
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Richard Taylor left an annotation (18 April 2011)
I have written an article commenting on the information released:
http://www.rtaylor.co.uk/cambridge-backs...
Things to do with this request
- Add an annotation (to help the requester or others)
- Download a zip file of all correspondence
Richard Taylor left an annotation ( 9 April 2011)
I think information on how the committee operates ought be easily accessible to members of the public searching for it.
Link to this