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Ian Rossiter made this Freedom of Information request to General Register Office
General Register Office did not have the information requested.
From: Ian Rossiter
4 March 2011
Dear General Register Office,
There are various number/s on my 'original' (first issued) birth
certificate copy and subsequent copies, and it is appreciated that
each copy, itself, has a reference number. However, none of these
are identified as such in any way apart from (say) "Application
number", which, correct me if I am wrong, applies to the specific
request for a copy Birth Certificate? My request is for the
procedure to establish the original "Application Number" and/or the
original "Registration of Birth Certificate Number". I have already
made some enquiries to the Registry Office in the distict in which
I was born and have the relevant "Book Number" and "Entry Number",
which, by themselves, I cannot use for my purposes. In addition,
may I ask where the 'Original' birth certificates are kept, under
which Government Department/Office, the Title/Name of the Register
and what is the correct procedure for me to view my personal
record. Please note: this is a procedural and not a personal
request
Yours in trust,
Ian Rossiter
From: IPSFOIs
General Register Office
7 March 2011
Dear Mr Rossiter,
Thank you for your email of 4 March. Please find an acknowledgement
attached.
<<17981 Rossiter.doc>>
Yours sincerely,
Freedom of Information Team
show quoted sections
Communications via the GSi may be automatically logged, monitored and/or
recorded for legal purposes.
From: Hughes Selwyn
General Register Office
29 March 2011
Dear Mr Rossiter,
Thank you for your request of 4 March concerning the subject of birth
certificates.
There is no "original" birth certificate as such. The record of a birth is
the register entry, and this is held by the relevant register office (for
the registration district in which the birth took place). We in the
General Register Office (GRO) also hold a copy in order to compile the
national record of births.
Any certificate issued is a "certified copy" of that register entry. Each
certificate is serially numbered as a security feature, and certificates
issued from GRO show a reference to an application number. Both the
records of serial numbers and application numbers are retained for limited
periods for the purposes of stock control and financial audit, and to
assist in any queries relating to particular certificate applications.
They are not kept indefinitely, and the long-term reference material
enabling officers to identify particular register entries is the index
information (such as book number, entry number) to which you refer in your
email.
There is no legal provision for public inspection of registers once they
have been completed. Any information may only be released via the issue of
a certificate upon receipt of the statutory fee.
I hope this information is helpful for you.
Selwyn Hughes
Communications Manager
Identity and Passport Service | General Register Office | Communications
and Business Support | Room 109 Smedley Hydro | Trafalgar Road | Southport
| PR8 2HH
E: [email address]
To find out more about the General Register Office, visit
[1]www.direct.gov.uk/gro
show quoted sections
Communications via the GSi may be automatically logged, monitored and/or
recorded for legal purposes.
References
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1. file://www.direct.gov.uk/gro
From: Ian Rossiter
29 March 2011
Dear Hughes Selwyn,
Thank you for your reply. You state there is no 'Legal' provision
for public inspection of 'completed' records: is there a 'Lawful'
provision for public inspection?
Yours sincerely,
Ian Rossiter
From: Hughes Selwyn
General Register Office
29 March 2011
Dear Mr Rossiter,
No, the release of information from the register to the public is only
provided for by the purchase of a certificate.
Selwyn Hughes
Communications Manager
Identity and Passport Service | General Register Office | Communications
and Business Support | Room 109 Smedley Hydro | Trafalgar Road |
Southport | PR8 2HH
E: [email address]
To find out more about the General Register Office, visit
www.direct.gov.uk/gro
show quoted sections
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