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Naadir Jeewa made this Freedom of Information request to Birkbeck, University of London
The request was successful.
From: Naadir Jeewa
8 February 2011
Dear Birkbeck College,
I wish to make the following requests under the Freedom of
Information Act.
Please can you send me (electronically):
1. The full accounts for Birkbeck College Students Union’ for the
period since incorporation to 2011.
2. Minutes of any meeting where the above accounts and business of
the Students' Union have been discussed, including, but not limited
to meetings with:
a. Birkbeck College Students’ Union.
b. The auditors (currently Knox Cropper Chartered Accountants)
c. The audit committee or any other committee of the college where
the above have been discussed.
3. Any reports produced for and by the above organisations (in 3)
with regards to the accounts of the union.
4. Copies the college hold of expenses claimed by officers of the
union from 2008 to the present.
5. Internal communications (including but not limited to emails,
memos, and letters) relating to all of the above for the period
2008-2011.
6. Any confirmations of student status of officers of the Students
Union for the period 2008-2011 that may be made without
contravening data protection regulation.
All dates are inclusive.
If you are unsure about any of this request, if you would like
clarification or if my request would need to be narrowed in order
to obtain the information, please let me know.
Yours faithfully,
Naadir Jeewa
From: Birkbeck Committees
Birkbeck, University of London
15 February 2011
Dear Naadir Jeewa
Many thanks for your request for information made under the Freedom of Information act and copied below. Your request is currently being processed by our institution and I will inform you about the outcome as soon as possible.
Best wishes
Julia Lerch
On behalf of Katharine Bock, Freedom of Information Officer
Julia Lerch
Corporate Support
Birkbeck, University of London
Tel 020 7631 6398
[email address]
www.bbk.ac.uk
show quoted sections
From: Naadir Jeewa
15 February 2011
Dear Julia Lerch,
Thank you for the acknowledgement. For the avoidance of doubt
and/or in the event of contestation due to the students' union
being an independent body, I believe this request is valid under
Part 2, Section 22 of the Education Act 1994:
"The governing body of every establishment to which this Part
applies shall take such steps as are reasonably practicable to
secure that any students’ union for students at the establishment
operates in a fair and democratic manner and is accountable for its
finances," and so forth.
Thanks.
Yours sincerely,
Naadir Jeewa
From: Birkbeck Committees
Birkbeck, University of London
16 February 2011
Dear Naadir Jewa,
Thank you for your message. We will of course take this into consideration when answering your request.
Best wishes
Julia Lerch
For Katharine Bock, Freedom of Information Officer
Julia Lerch
Corporate Support
Birkbeck, University of London
Tel 020 7631 6398
[email address]
www.bbk.ac.uk
show quoted sections
From: Birkbeck Committees
Birkbeck, University of London
8 March 2011
Students Union Annual Report and Financial Statements Year ended July 31 2008.pdf
89K
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Students Union Annual Report and Financial Statements Year ended July 31 2010.pdf
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documents.zip
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Audit Update.html
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Birkbeck SU Audit Management Letter.html
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T 2009 005 I Report of Process.doc
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Dear Naadir Jeewa
This is a response to your request for information under the Freedom of
Information Act and copied below. Here are the answers to your questions.
Please can you send me (electronically):
1. The full accounts for Birkbeck College Students Union’ for the
period since incorporation to 2011.
In relation to question 1, please find attached to this email the Student
Unions’ Accounts since incorporation, i.e. for the year ended 31 July
2008, year ended 31 July 2009 and year ended 31 July 2010.
2. Minutes of any meeting where the above accounts and business of
the Students' Union have been discussed, including, but not limited
to meetings with:
a. Birkbeck College Students’ Union.
b. The auditors (currently Knox Cropper Chartered Accountants)
c. The audit committee or any other committee of the college where
the above have been discussed.
3. Any reports produced for and by the above organisations (in 3)
with regards to the accounts of the union.
In relation to questions 2 and 3, please find attached to this email
relevant minutes and reports from the Birkbeck Audit Committee, Finance
and General Purposes Committee and Governors, as well as reports from Knox
Cropper.
4. Copies the college hold of expenses claimed by officers of the
union from 2008 to the present.
In relation to question 4, Birkbeck does not hold the information you have
requested.
5. Internal communications (including but not limited to emails,
memos, and letters) relating to all of the above for the period
2008-2011.
In relation to question 5, please find attached internal communications
related to your questions 1-4. Exempted data has been redacted based on
the exemptions under the following sections of the Freedom of Information
Act (redactions and the exemptions on which they rely are clearly marked
in the information released):
Section 31 – law enforcement
Section 36 – effective conduct of public affairs
Section 40 – personal information
Section 43 – commercial interest.
We are withholding emails from Knox Cropper as these were provided to
Birkbeck in confidence and we therefore consider that the exemption under
section 41 of the Freedom of Information Act: ‘information provided in
confidence’ applies to them.
6. Any confirmations of student status of officers of the Students
Union for the period 2008-2011 that may be made without
contravening data protection regulation.
Information on the student or enrolment status of individuals is personal
data and thus exempted by section 40 of the Freedom of Information Act.
However, I can confirm that in the years 2008/09, 2009/10 and 2010/11, all
but one of the Council Members, Council Officials and Trustees’ Deputies
(all elected) were/ are students at the time of election. The one
non-student was a lay trustee and under the constitution of the Birkbeck
Students Union student status is not required for lay trustees.
If you are unhappy with the way your request for information has been
handled you can request a review by writing to:
College Secretary
Birkbeck, University of London
Malet Street
London
WC1E 7HX.
If you remain dissatisfied with the handling of your request or complaint,
you have a right to appeal to the Information Commissioner at:
The Information Commissioner's Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF.
Telephone: 0303 123 1113 Website: [1]www.ico.gov.uk
There is no charge for making an appeal.
Kind regards,
Julia Lerch
On behalf of Katharine Bock, Freedom of Information Officer
Julia Lerch
Corporate Support
Birkbeck, University of London
Tel 020 7631 6398
[email address]
[2]www.bbk.ac.uk
show quoted sections
From: Birkbeck Committees
Birkbeck, University of London
15 March 2011
RE FoI SU KH to KL 5 May 2010.htm.html
42K
Download
RE Internal Audit.htm.html
30K
Download
RE Student Union.htm.html
49K
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RE Student Union B.htm.html
37K
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RE Student Union C.htm.html
32K
Download
Birkbeck Student Union July update Report 2010.doc
670K
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View as HTML
RE Student Union D.htm.html
34K
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RE Student Union E.htm.html
31K
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RE Student Union F.htm.html
31K
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RE Student Union Update.htm.html
32K
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RE VAT Payment.htm.html
32K
Download
Dear Naadir Jeewa,
Following up on your recent request for information under the Freedom of
Information Act and copied below I can now release the email
correspondence from Knox Cropper which you request in Question 5 below.
Please accept my apologies for the delayed release of this information.
Emails from Knox Cropper contain a disclaimer that information is
confidential and may be legally privileged and we therefore had to
establish the status of these emails in relation to section 41 of the
Freedom of Information Act: ‘information provided in confidence’.
With best wishes
Julia Lerch
On behalf of Katharine Bock, Freedom of Information Officer
Julia Lerch
Corporate Support
Birkbeck, University of London
Tel 020 7631 6398
[1][email address]
[2]www.bbk.ac.uk
From: Julia Lerch On Behalf Of Birkbeck Committees
Sent: 08 March 2011 19:54
To: Naadir Jeewa
Subject: FW: Freedom of Information request - Birkbeck Students' Union
Accounts
Dear Naadir Jeewa
This is a response to your request for information under the Freedom of
Information Act and copied below. Here are the answers to your questions.
Please can you send me (electronically):
1. The full accounts for Birkbeck College Students Union’ for the
period since incorporation to 2011.
In relation to question 1, please find attached to this email the Student
Unions’ Accounts since incorporation, i.e. for the year ended 31 July
2008, year ended 31 July 2009 and year ended 31 July 2010.
2. Minutes of any meeting where the above accounts and business of
the Students' Union have been discussed, including, but not limited
to meetings with:
a. Birkbeck College Students’ Union.
b. The auditors (currently Knox Cropper Chartered Accountants)
c. The audit committee or any other committee of the college where
the above have been discussed.
3. Any reports produced for and by the above organisations (in 3)
with regards to the accounts of the union.
In relation to questions 2 and 3, please find attached to this email
relevant minutes and reports from the Birkbeck Audit Committee, Finance
and General Purposes Committee and Governors, as well as reports from Knox
Cropper.
4. Copies the college hold of expenses claimed by officers of the
union from 2008 to the present.
In relation to question 4, Birkbeck does not hold the information you have
requested.
5. Internal communications (including but not limited to emails,
memos, and letters) relating to all of the above for the period
2008-2011.
In relation to question 5, please find attached internal communications
related to your questions 1-4. Exempted data has been redacted based on
the exemptions under the following sections of the Freedom of Information
Act (redactions and the exemptions on which they rely are clearly marked
in the information released):
Section 31 – law enforcement
Section 36 – effective conduct of public affairs
Section 40 – personal information
Section 43 – commercial interest.
We are withholding emails from Knox Cropper as these were provided to
Birkbeck in confidence and we therefore consider that the exemption under
section 41 of the Freedom of Information Act: ‘information provided in
confidence’ applies to them.
6. Any confirmations of student status of officers of the Students
Union for the period 2008-2011 that may be made without
contravening data protection regulation.
Information on the student or enrolment status of individuals is personal
data and thus exempted by section 40 of the Freedom of Information Act.
However, I can confirm that in the years 2008/09, 2009/10 and 2010/11, all
but one of the Council Members, Council Officials and Trustees’ Deputies
(all elected) were/ are students at the time of election. The one
non-student was a lay trustee and under the constitution of the Birkbeck
Students Union student status is not required for lay trustees.
If you are unhappy with the way your request for information has been
handled you can request a review by writing to:
College Secretary
Birkbeck, University of London
Malet Street
London
WC1E 7HX.
If you remain dissatisfied with the handling of your request or complaint,
you have a right to appeal to the Information Commissioner at:
The Information Commissioner's Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF.
Telephone: 0303 123 1113 Website: [3]www.ico.gov.uk
There is no charge for making an appeal.
Kind regards,
Julia Lerch
On behalf of Katharine Bock, Freedom of Information Officer
Julia Lerch
Corporate Support
Birkbeck, University of London
Tel 020 7631 6398
[4][email address]
[5]www.bbk.ac.uk
show quoted sections
From: Naadir Jeewa
15 March 2011
Dear Julia,
Thank you very much for all the hard work that's been put into
this. It will be enormously beneficial for students attempting to
hold up high standards of accountability. It is only unfortunate
that the Students Union failed to respond to an earlier request.
Thanks again.
Yours sincerely,
Naadir Jeewa
Things to do with this request
- Add an annotation (to help the requester or others)
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Naadir Jeewa left an annotation (15 March 2011)
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