Application for Street Trading Licence

Dear Mr Grimshaw

I am writing in response to your request for information under the Freedom
of Information Act 2000, dated 31st July 2010.

Under the Freedom of Information Act 2000 we have 20 working days to
respond to your request. Therefore the deadline for our response is 27th
August 2010.

If we require further information or clarification from you in order to
assist us in responding to your request, or if we require a fee to be paid
before we can respond we will contact you shortly.

Yours sincerely

Michelle Smith

Members Liaison Officer

>>> Paul Grimshaw <[1][FOI #43172 email]> 31/07/10
09:53 >>>
Dear Hillingdon Borough Council,

As a recent applicant for a street trading licence, I am shocked by
the amount of information requested. I also fail to see the link
between some of the questions asked and the decision to approve a
street licence.

For the record and for people who do not have sight of the form;

"_All_ the following documents MUST be submitted with this
application

1. Proof of home address.
2. proof of applicant's business address
3. Proof of National insurance Number
4. Proof of commercial trade waste agreement
5. License application fee
6. Details of shop front display or map/area layout
7. Proof of ownership/other right to occupy premises
8. Photographs
9. Copy of valid passport
10. Copy of valid visa/work permit (if appropriate)
11. Evidence of £2m public liability insurance cover"

In addition, The nationality, place of birth and date of birth are
also required. Any shop assistants also are required to answer
these questions (including national insurance number, dob etc).

In view of this, please can you answer the following questions and
explain what bearing they have on the committees / decision making
process. Please provide evidence and communications to how these
questions were decided on.

To clarify the point, this is for a street trading license "shop
front". Not a off-licence or on-licence application.

1. Why do you ask nationality, date of birth and birth location?

2. Why do you ask for a Passport copy? What happens if someone
doesnt have a passport?

3. Why do you ask for the National Insurance number?

4. Why is a home address and phone number required, why is proof of
this required? This is for a business license.

5. Why, if evidence of the shop address, lease, trade agreement and
insurance are provided, does it matter who the individual is and
where they live?

6. Why must you put assistants home address and contact details,
are they somehow liable?

Yours faithfully,

Paul Grimshaw

show quoted sections

Dear Mr Grimshaw

I am writing in response to your request for information below.

As I understand it you are requesting information as to why certain
data is required when applying for a street traders licence.

Points 1 - 3 - Information contained in the documents requested form
part of the authorities duty to check the entitlement of persons to work
in the UK. - see the UK Boarder Agency for more details regarding
immigration and entitlement to work http://www.ukba.homeoffice.gov.uk/

Points 4 - 5 - Section 27 (3) London Local Authorities Act 1990 (as
amended) allows London Councils to prescribe standard conditions that
may be attached to street trading licences.

Home contact details are felt necessary to ensure contact with the
licence holder can be made at times when they are not present at the
trading premises or in emergency situations.

Full licence holder & assistants details are required for reasons given
in points 1-3, in addition to assist Officers whilst inspecting the
business to ensure that they are addressing the licence holder or a
licenced assistance with regards to matters connected to their street
trading activities.

I trust this provides the information you are seeking

If you wish to discuss this matter please do not hesitate to contact me
on the details below.

If you wish to request an internal review of our response you should
write, within 2 months, to:

Office Managing Partner, Legal Services, Civic Centre, High St,
Uxbridge, UB8 1UW (or via email to [Hillingdon Borough Council request email] marked for the
attention of the Office Managing Partner).

Please remember to quote the reference number above in any future
communications.

If you are not content with the outcome of the internal review, you
have the right to apply to the Information Commissioner for a decision.
The Information Commissioner can be contacted at: Information
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire,
SK9 5AF

Richard Ingle
Data Protection &
Freedom of Information Officer

Data Protection &
Freedom of Information Officer
Legal Services (3E 04)
London Borough of Hillingdon
Civic Centre
High Street
Uxbridge
UB8 1UW
01895 55(6923)

Please note, all material provided by the London Borough of Hillingdon
in response to your request for information is for your personal,
non-commercial use. The London Borough of Hillingdon reserves all
rights in the copyright of the information provided. Any unauthorised
copying or adaptation of the information without express written
confirmation from The London Borough of Hillingdon will constitute an
infringement of copyright. Any intention to re-use this information
commercially will require consent. Please forward any requests for
re-use of information to the Freedom of Information officer.

show quoted sections

09:53 >>>
Dear Hillingdon Borough Council,

As a recent applicant for a street trading licence, I am shocked
by
the amount of information requested. I also fail to see the link
between some of the questions asked and the decision to approve a
street licence.

For the record and for people who do not have sight of the form;

"_All_ the following documents MUST be submitted with this
application

1. Proof of home address.
2. proof of applicant's business address
3. Proof of National insurance Number
4. Proof of commercial trade waste agreement
5. License application fee
6. Details of shop front display or map/area layout
7. Proof of ownership/other right to occupy premises
8. Photographs
9. Copy of valid passport
10. Copy of valid visa/work permit (if appropriate)
11. Evidence of £2m public liability insurance cover"

In addition, The nationality, place of birth and date of birth
are
also required. Any shop assistants also are required to answer
these questions (including national insurance number, dob etc).

In view of this, please can you answer the following questions
and
explain what bearing they have on the committees / decision
making
process. Please provide evidence and communications to how these
questions were decided on.

To clarify the point, this is for a street trading license "shop
front". Not a off-licence or on-licence application.

1. Why do you ask nationality, date of birth and birth location?

2. Why do you ask for a Passport copy? What happens if someone
doesnt have a passport?

3. Why do you ask for the National Insurance number?

4. Why is a home address and phone number required, why is proof
of
this required? This is for a business license.

5. Why, if evidence of the shop address, lease, trade agreement
and
insurance are provided, does it matter who the individual is and
where they live?

6. Why must you put assistants home address and contact details,
are they somehow liable?

Yours faithfully,

Paul Grimshaw

show quoted sections

Dear Mr Grimshaw

I am writing further to your email below. I will look further into
this matter and revert back to you as soon as I am able.

Richard Ingle

Data Protection &
Freedom of Information Officer
Legal Services (3E 04)
London Borough of Hillingdon
Civic Centre
High Street
Uxbridge
UB8 1UW
01895 55(6923)

show quoted sections

22:42 >>>
Richard,

Thank you for your reply and quick response.

Would you please clarify the answer re the passport - What
happens
if the user doesn't have a passport? My father is a british
citizen
but doesn't own a passport. Until this year he owned his own
business and under your rules this means he would not get a
license.

Also, I requested details of internal memos, emails and other
documents as to how these questions were formed - please can you
supply these.

Yours sincerely,

Paul Grimshaw

show quoted sections

Dear Mr Grimshaw

I am writing in response to your email below and further to my email of
the 10th September 2010. Please accept my apologise for the slight
delay in our response.

I have looked further into this matter and I can confirm the
following.

1. If an applicant does not have a passport we would consider any other
suitable document(s) that the applicant may be able to provide
2. In regards to any internal correspondence/documents - we have
searched our records and confirm that no documentation is held. The
form we use for a Street Trading Licence was not developed by the London
Borough of Hillingdon but was based on a form devised by the Department
for Business, Innovation and Skills (BIS) which was amended slightly for
our use- Please see attached

I trust this provides the information you are seeking If you have any
further queries regarding street trading I would advise you to contact
the Street Trading Team directly. The contact details are:
[email address]
Address: 4W/05
Civic Centre
High Street
Uxbridge
Middlesex
UB8 1UW

Telephone: (01895) 556920

If you wish to discuss this matter please do not hesitate to contact us
on the details below.

If you wish to request an internal review of our response you should
write, within 2 months, to:

Office Managing Partner, Legal Services, Civic Centre, High St,
Uxbridge, UB8 1UW (or via email to [Hillingdon Borough Council request email] marked for the
attention of the Office Managing Partner).

Please remember to quote the reference number above in any future
communications.

If you are not content with the outcome of the internal review, you
have the right to apply to the Information Commissioner for a decision.
The Information Commissioner can be contacted at: Information
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire,
SK9 5AF

Richard Ingle
Data Protection &
Freedom of Information Officer

Data Protection &
Freedom of Information Officer
Legal Services (3E 04)
London Borough of Hillingdon
Civic Centre
High Street
Uxbridge
UB8 1UW
01895 55(6923)

Please note, all material provided by the London Borough of Hillingdon
in response to your request for information is for your personal,
non-commercial use. The London Borough of Hillingdon reserves all
rights in the copyright of the information provided. Any unauthorised
copying or adaptation of the information without express written
confirmation from The London Borough of Hillingdon will constitute an
infringement of copyright. Any intention to re-use this information
commercially will require consent. Please forward any requests for
re-use of information to the Freedom of Information officer.

show quoted sections

22:42 >>>
Richard,

Thank you for your reply and quick response.

Would you please clarify the answer re the passport - What
happens
if the user doesn't have a passport? My father is a british
citizen
but doesn't own a passport. Until this year he owned his own
business and under your rules this means he would not get a
license.

Also, I requested details of internal memos, emails and other
documents as to how these questions were formed - please can you
supply these.

Yours sincerely,

Paul Grimshaw

show quoted sections