'Annual temporary staff spend by indivual school'

Dear Ms Youssefi,

Freedom of Information Request

I refer to your request for information which has now been considered and
the information requested is enclosed.

If you have any concerns or queries about the handling of your enquiry
then please contact the Records Manager & Data Protection Officer, Royal
Borough of Kingston upon Thames, High Street, Kingston upon Thames, KT1
1EU, telephone 020 8547 5757, Email: [1][Kingston upon Thames Borough Council request email]

Further information on the Act is available from the Information
Commissioner at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 01625 545 700 [2]www.informationcommissioner.gov.uk

In the request that you submitted, you asked for the following
information:
I am interested in the amounts paid by each school in Kingston upon Thames
Borough Council to third parties in relation to temporary staffing cover.
My hope is to receive an electronic breakdown of amounts paid through the
department's purchase ledger by school.

Notes:
1. I would like the information in electronic format. This should avoid
any printing cost issues.
2. In order to avoid your having to collate information from peripheral
systems, I am willing to accept information only from your main system (I
would like you to advise which system this is). By main system I mean the
system that handles the largest part of the department's expenditure. If
supplier payments are made through separate systems, then I would like you
to choose the main system for each.
3. The information I require for each school is: School Name; Supplier
name and total amount paid.
4. I would like the information to cover the year 2008/9. I will accept
2007/8 figures if this is not possible.

This information is enclosed.

The information requested for 2008/09 (and 2007/08) was collected entirely
on a previous financial system. Although the transactions have been
migrated to the new system, the supplier reference was held as part of a
narrative field and therefore the data will need to be manipulated
extensively to provide the information you request. We have collated the
information for 09/10 for a previous request which I attach here. This was
from our new financial system which included migrated records for part of
the year and proved time consuming to add in supplier references. In
addition the coding system for schools changed with the new accounting
system. Prior to this codes were not used as consistently amongst schools
which would mean any data extraction may be incomplete or inaccurate for
your request, which would again mean more data manipulation and checking
to fit your requirements. Therefore to obtain and collate the information
requested will be time consuming and will not be as accurate as the 09/10
data. However if you feel that there is any further information that I can
provide, please let me know.

Yours sincerely,
Katharine

Katharine Thorn
Information Officer, Partnerships and Workforce Development,
Learning and Children's Services, First Floor, Guildhall 2, Kingston upon
Thames, KT1 1EU
Tel: 020 8547 5247
Fax: 020 8547 5235
Email: [3][email address]

The information contained in this message is confidential. It is intended
solely for the use of the individual or entity to whom it is addressed and
others authorised to receive it. If the reader of this message is not the
intended recipient, you are hereby notified that any use, copying,
dissemination or disclosure of this information is strictly prohibited.

References

Visible links
1. mailto:[Kingston upon Thames Borough Council request email]
2. http://www.informationcommissioner.gov.uk/
3. mailto:[email address]