Advice on pseudonyms

Alex Skene made this Freedom of Information request to Scottish Information Commissioner

The request was successful.

From: Alex Skene

9 November 2008

Dear Sir or Madam

Request for information under the Freedom of Information (Scotland)
Act 2002

I'm interested in the differences in official guidance between FOIA
and FOISA with regard to pseudonyms, especially given that they
have the same legal wording - Sections 8(1)(b) from each Act
follow:

FOIA - "8 Request for information
(1) In this Act any reference to a "request for information" is a
reference to such a request which -
(b) states the name of the applicant and an address for
correspondence"

FOISA - "8 Requesting information
(1) Any reference in this Act to "requesting" information is a
reference to making a request which -
(b) states the name of the applicant and an address for
correspondence"

My questions below relate to the article on pseudonyms in your
newsletter of December 2005, section entitled "Revised guidance on
requests made using a pseudonym"
<<http://www.itspublicknowledge.info/web/F...>>

Q1) "As a result of legal advice, the Commissioner has changed his
guidance on how public authorities should deal with requests made
under a pseudonym. Although the Commissioner previously advised
that an applicant could use a pseudonym, updated guidance makes it
clear that for an application to be valid, the actual name of the
applicant must be used. The Commissioner will not investigate cases
where a pseudonym has been used."

Please provide a copy of the legal advice referred to above that
resulted in a change to the SIC's guidance on the use of pseudonyms
or aliases in (A) requests for information made under Section 1 of
FOISA, and (B) in applications for investigation of cases by the
SIC (Section 47).

Q2) "Applicants who have made a request under a pseudonym may wish
to contact the Commissioner for advice on how to proceed."

Please provide examples of any specific advice given by the SIC to
applicants who had made requests under a pseudonym in response to
the above newsletter article, or to the changed guidance FAQs,
redacting any personal information where necessary.

Q3) I would be very grateful if you could also provide a copy of
the document referred to as "INV4366" in your "Investigation and
Enforcement Procedures" document (relating to applications made
under Section 47(1) by solicitors on behalf of unnamed clients).

Thanking you in advance

Yours faithfully,

Alex Skene

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From: Margaret Keyse
Scottish Information Commissioner

10 November 2008


Attachment Undeliverable 1.rtf
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Attachment Undeliverable 2.rtf
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Dear Alex

Thanks for getting back to me so quickly. I've attached the two
"undeliverable" emails received from Systems Administrator.

I'll respond to both of your requests and should be able to let you have
the information you're looking for by the end of the week at the latest.

Can I ask you to clarify one point about the request on pseudonyms? You
asked for examples of advice given by the SIC to applicants who had made
requests under a pseudonym - do you want to know the details of the
people we gave the advice to, or is it just the advice you want to see?

Thanks,
Margaret

Margaret Keyse
Head of Investigations

---------------------------------------------------------------------

Office of the Scottish Information Commissioner
Kinburn Castle, Doubledykes Road
St. Andrews
KY16 9DS
Tel: 01334 464610
Fax: 01334 464611

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From: Alex Skene

10 November 2008

Dear Margaret,

Just to clarify, it is just the advice I'm looking for, not the
details of who asked for it.

I'll reply separately regarding the undeliverable messages.

Thanks again for your help,

Alex Skene

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From: Margaret Keyse
Scottish Information Commissioner

10 November 2008


Attachment INV4366.doc
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Attachment Legal advice on pseudonyms etc.DOC.doc
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Attachment Advice on pseudonyms.doc
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Dear Alex

Further to your information request dated 9 November 2008, please find
attached the following:

1. the legal advice received by the Commissioner in
relation to the use of pseudonyms.

2. examples of specific advice given by the Commissioner

3. document "INV4366" (the legal advice on requests by
firms of solicitors)

As you'll see from the examples of specific advice we've given, pseudonyms
are not something applicants often ask us to give advice on. Most of the
advice I've provided comes from the time when we changed our policy - in
fact, the three 2005 cases I've sent you were the very cases which led us
to taking legal advice on this point.

I note your comments about there being a difference in official guidance
issued by OSIC and by the ICO. You haven't said what you consider those
differences to be, but if this is something you'd like me to look into
further, please don't hesitate to contact me. From memory, I thought that
the approaches of the two Commissioners were roughly similar.

Finally, you may be interested to know that we received an application
towards the end of last month where the public authority refused to
respond to an information request on the basis that a pseudonym was used.
The applicant has denied that this is the case. The investigation is
therefore focussing on checking the identity of the applicant. This is
the first such case we've dealt with.

Margaret

Margaret Keyse

Head of Investigations

---------------------------------------------------------------------

Office of the Scottish Information Commissioner

Kinburn Castle, Doubledykes Road

St. Andrews

KY16 9DS

Tel: 01334 464610

Fax: 01334 464611

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