Adult and Children’s Social Services; Are minute takers independent from cases.

Dear Ms Hersom

 

I am writing about your request for information, which was received on 19
September 2011.

 

In your request, you ask for: ‘Are minute takers independent from cases’. 

 

We have now considered your request but need to seek clarification in
order to identify and locate the information that you have asked for.  

 

Would you please be more specific with regard to what type of cases and
meetings you are referring to.

 

Please note that we will take no further action on this request until we
receive clarification from you.  You can either telephone me on 020 8489
3187 or email [email address].

 

Once we receive the information we need we will acknowledge your request
and respond to it within the statutory timescale of 20 days.

 

 

Varsha Shah | Feedback  Response Officer| Haringey Council | Feedback &
Information Governance Team | 020 8489 3187

 

 

 

 

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Dear Ms Hersom

 

Thank you for your clarification which we have received on 3 October
2011. 

 

We have asked the Children and Young People Service to investigate your
request and forward the information requested to you by 31 October 2011.

 

Regards

 

Varsha

 

Varsha Shah | Feedback  Response Officer| Haringey Council | Feedback &
Information Governance Team | 020 8489 3187

 

 

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Dear Sheila Hersom,

 

Freedom of Information Request [reference 810004437]

 

Thank you for your enquiry received on 3^rd October, please see blow for
our response to each of your questions in turn:

 

a) Are minute takers employed by the LA or outside agency?

The Local Authority.

b) Are minute takers independent and impartial to the case between LA,
professionals and service user?

Yes.

c) Are minute takers briefed by professionals or LA before / after a case
commences?

Minute takers convene conferences and are made aware of the information
they need to know.

d) Are minute takers privileged to read any notes, reports or medical
reports on the service user prior to meetings / conferences and / or after
meetings / conferences?

They collate and circulate reports and reading material on a need to know
basis.

e) Who is responsible for typing up the notes made by the minute taker? Is
it the same person who took minutes at the meeting or someone else?

Yes the minute takers are responsible for typing up their own notes.

f) What is the time scale for the end user to receive their copy of the
minutes?

15 days.

g) Who is responsible for posting copies of minutes out to end user?

Minute takers.

h) If item (e) or item (g) is a different person or department responsible
for typing / posting copies of minutes, what measures are taken to avoid
contamination of a report? By this I mean fabricating, or altering minutes
in such a way to mislead other professionals.

N/A.

i) How many end users have raised concerns or complaint that minutes taken
in a meeting that were inaccurate or misleading in one way or another.
Please provide statistics over the last 5 years, year by year.

The recipient can request amendments to the minutes if they feel these are
inaccurate and does not represent what was said and what had taken place
at the meeting.

 

If you wish to apply for an internal review of the information provided,
or to complain about the way your request was handled (please note you
should do this within two months of receiving this response) please
contact: 

Haringey Council

Feedback and Information Team

River Park House

225 High Road

LONDON

N22 8HQ

Telephone:          020 8489 2550

Email:                 [email address]

 

Regards,

 

Debbie Haith,

Deputy Director; The Children & Young People’s Service

 

 

Frankie White

Executive Personal Assistant

The Children and Young People's Service

London Borough of Haringey

3rd Floor

48 Station Road

London N22 7TY

 

Tel:  020 8489 4641

Fax: 020 8489 3850

Email: [email address]

P Think of the environment...please don't print this e-mail unless you
really need to.

 

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