Accounts Payable and Enrolment forms

The request was successful.

Stephanie Mottershead

Dear Easton College,

1. I would like some information about the college's current Accounts Payable processes, please indicate:
_where the Accounts Payable team is currently based and if centralised?
_ which finance system/accounting software the finance team uses to process supplier invoices?
_ how many suppliers do you have?
_ number of staff manually processing the invoices?
_ volume of paper and electronic invoices processed per annum?
_ are paper invoices scanned at all? Before or after payment?
_ any plans to look at invoice automation/ OCR scanning in the next 6 months to a year?
_ If OCR/ Invoice automation systems already in place please indicate name of supplier

2. And finally, please let me know how many enrolment forms you receive per annum?
_Do you receive them by post, fax, email or online?
_Are they manually processed by a team of people (i.e. is the forms data manually keyed in into a database)?

I look forward to a reply by email.

Yours faithfully,

Stephanie Mottershead

Stephanie Mottershead

Dear Easton College,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Easton College's handling of my FOI request 'Accounts Payable and Enrolment forms'.

any reason why you have not yet replied?

A full history of my FOI request and all correspondence is available on the Internet at this address:
http://www.whatdotheyknow.com/request/ac...

Yours faithfully,

Stephanie Mottershead

Parkinson, Caroline, Easton College

Dear Stephanie
Thank you for your email. It has been passed on to the relevant member of
staff.
If you have any further requests, can I suggest emailing the college
directly at this address rather than using a third party website? This
will ensure that we receive any further communication.

I cannot find any record of your previous email and suspect it may have
been picked up by our spam filters. Unfortunately they are rather
sensitive, due to the high volume of junk mail we receive.

Sincerely

Caroline Parkinson

Client Liaison Officer
Extension 232
[email address]

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Lawrence, David, Easton College

Stephanie

Your original request was not received by the college, however our
responses to your enquiry is as follows:

1. I would like some information about the college's current
Accounts Payable processes, please indicate:
_where the Accounts Payable team is currently based and if
centralised? At Easton College and it is centralised.
_ which finance system/accounting software the finance team uses to
process supplier invoices? Access Accounts
_ how many suppliers do you have? Currently 2349
_ number of staff manually processing the invoices? 1
_ volume of paper and electronic invoices processed per annum? 6589
_ are paper invoices scanned at all? Before or after payment? No
_ any plans to look at invoice automation/ OCR scanning in the next
6 months to a year? No
_ If OCR/ Invoice automation systems already in place please
indicate name of supplier n/a

2. And finally, please let me know how many enrolment forms you
receive per annum? Circa 5000
_Do you receive them by post, fax, email or online? In all modes, few by
fax
_Are they manually processed by a team of people (i.e. is the forms
data manually keyed in into a database)? They are manually processed

David Lawrence
Principal
Easton College
Easton
Norwich
NR9 5DX
01603 731206
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contents represent the views of the sender and are not necessarily
representative of the views of Easton College.

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