SECTION 7
PRE-CONSTRUCTION INFORMATION
Issue Date : Oct 00
Rev. No. : 0
DMS-613
P:\ProjectFiles-Al Clients\Islington\739553-Auditorium\05 QS Info\Tender
documents\Section 7 Pre Con Info.doc
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Pre-Construction Information
LBI- Auditorium
Pre-Construction
Information
For; London Borough of Islington
Upper Street
London
N1 2UD
T: 020 7527 3807
F: 020 7527 3152
F303h
Pre-Construction Information
Document Control Sheet
Project Title
Document Title
Pre-Construction Information
Revision
01
Status
Issue 1
Control Date
31 October 2008
Record of Issue
Issue
Status Author
Date
Check
Date
Authorised
Date
01
Issue 1 J lLeyden
31/10/08 R Stong
31/10/08 O Taiwo
31/10/08
Distribution
Organisation
Contact
Copies Date
Mouchel
File Copy
1
31/10/08
Tender
Version:
4.0
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Group Health & Safety
Date of Issue:
01/08
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Authorised by:
Oliver Gilmore
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Pre-Construction Information
Contents Document Control Sheet _____________________________________________ i
Contents __________________________________________________________1
Introduction________________________________________________________3
1 Description of the Project _________________________________________4
1.1 Project description and programme details
4
1.2 Location details: Site Name
4
1.3 Location Map
5
1.4 Whether or not the structure wil be used as a workplace
6
1.5 The minimum time to be al owed between appointment of the principal
contractor and instruction to commence work on site
6
1.6 Extent and location of existing records and plans
6
2 Client’s Considerations & Management Requirements _________________7
2.1 Structure and organisation
7
2.2 Planning and management of the construction work, including health and safety goals 7
2.3 Client’s permit to work systems
8
2.4 Emergency procedures and means of escape
8
2.5 Site transport arrangements or vehicle movement restrictions
8
2.6 Activities on, or adjacent to the site during the works
8
2.7 Arrangements for communication and liaison between parties
8
2.8 Security arrangements
8
2.9 ‘No-go’ areas or other authorisation requirements for those involved in the project
8
2.10 Welfare provisions
8
2.11 Site hoarding requirements
8
2.12 Fire precautions
9
2.13 Any areas the client has designated as confined spaces
9
2.14 Smoking and parking restrictions
9
2.15 Health and Safety of the Client’s Employees or those involved in the Project
9
3 Environmental Restrictions and Existing On Site Risks _______________11
3.1 Safety Hazards:
11
3.2 Health Hazards
13
4 Significant Design and Construction Hazards _______________________14
4.1 Significant Design Assumptions and Suggested Work Methods
14
4.2 Arrangements for Co-ordination of Ongoing Design Work and Design Changes
14
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4.3 Information on Significant Risks Identified During Design
14
4.4 4Materials Requiring Particular Precautions
15
5 The Health and Safety File _______________________________________17
5.1 Layout and format
17
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Pre-Construction Information
Introduction
Objectives
The Pre-Construction Information provides the health and safety focus for the design and construction
phase of a project. It sets out to ensure that the design and construction of the works are effected in a
safe way that complies with current health and safety legislation, in particular the requirements of the
Construction (Design and Management) Regulations 2007 and associated Approved Code of Practice.
This information is included as part of the documentation issued to designers and contractors and is to
be developed by the successful y appointed Principal Contractor prior to work commencing. No work is
to commence until the Principal Contractor's Construction Phase Plan has been assessed for its
adequacy.
On receipt of instructions to proceed the Principal Contractor is under a legal duty to administer,
implement and update the Construction Phase Plan throughout the contract period as required by
changes in design or circumstances.
Health and Safety Information
During the pre-construction phase of a project, the Pre-Construction Information brings together health
and safety information obtained from the Client and, where appropriate, Designers and the CDM Co-
ordinator.
The Construction Phase Plan during construction wil draw on the Principal Contractor's health and
safety policy and assessments, the Pre-Construction Information prepared by the CDM Co-ordinator
and the details on the management and prevention of health and safety risks created by contractors
and sub-contractors. The Construction Phase Plan wil continue to provide a co-ordinating mechanism
as construction progresses. The Principal Contractor wil be required to maintain the Construction
Phase Plan up to date for the duration of the Contract.
Hazard Identification
The hazards identified in this Pre-Construction Information are those identified during the initial design
stage of the project. Further risk assessments must be prepared by the Principal Contractor.
The hazards identified as a result of these risk management procedures shal be considered by the
Principal Contractor during the development of the Construction Phase Plan that shal be submitted for
review prior to any works commencing.
The Principal Contractor is required to take appropriate measures to control the risks created by these
hazards, and any others he might recognise, and to prepare detailed method statements for managing
these aspects of the works throughout the Contract.
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1 Description of the Project
1.1 Project description and programme details
The project is the refurbishment of the London Borough of Islington Town Hal Auditorium. Built in the
Victorian period the Town Hal is an excel ent example of the period and the task is to restore the
auditorium to its former glory. The depth of the works is basical y an upgrade of the existing facility but
with the addition of a clear glass lift in the foyer for disabled access and smal building works to
accommodate the structure. The addition of a disabled toilet is also in the plans as wel as a light and
electrical upgrade. Some new carpets and upholstery works to the gal ery seating are also required.
1.1.1 Key dates
Design is ongoing and tender applications are expected by __ 31 Oct 08.
The project is not expected to start until March 2009 with a contractors lead in time of 4 weeks.
1.1.2
Name of Client:
Mr John Roberts
London Borough of Islington
Islington Town Hal
Upper Street
Islington
London N1 2UD
Name of CDM Co-ordinator:
James Leyden
Mouchel Government and Business Services Limited
Mount Pleasant House
2 Mount Pleasant
Cambridge
CB3 0RN
Name of Designers:
Mr Roger Stong
Mouchel Government and Business Services Limited
Unit 311 Highgate Studios
53-79 Highgate Road
London
NW5 1TL
1.2 Location details:
Islington Town hal
Upper Street
Islington
London N1
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1.3 Location Map
N
London Borough of Islington Town Hal
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1.4 Whether or not the structure will be used as a workplace
The structure is to be used as a workplace and the finished design wil need to take account of the
relevant requirements of the Workplace (Health, Safety and Welfare) Regulations 1992.
1.5 The minimum time to be allowed between appointment of the principal contractor and
instruction to commence work on site
4 weeks have been al owed for mobilisation commencing January 2009 and is to be completed by
February 2009.
1.6 Extent and location of existing records and plans
Other Documents can be obtained from the Facilities Manager during normal office hours. He is
contactable on 0207-527-3107. These documents include the Asbestos log.
The Health and Safety File in relation to other works and alterations carried out at the Town Hal can
also be obtained via the Facilities Manager, contactable on the number above at the Town Hal .
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2 Client’s Considerations & Management Requirements
2.1 Structure and organisation
The Town Hal is the headquarters of the Council of the London Borough of Islington and as such has a
complete management structure. The Site Facilities Team Manager Mr Gareth Jenkins is responsible
for the management of al internal works.
2.2 Planning and management of the construction work, including and health and safety
goals
A designated Site Safety Officer is to be appointed by the Principal Contractor. A copy of their CV is to
be included with any tender documentation.
Al persons working on or visiting the Works Site shal receive a briefing concerning their health and
safety by the Principal Contractor who shal maintain a record of briefing to each individual.
High visibility jackets, safety helmets and safety footwear must be worn by al operatives and shal be
provided by the Principal Contractor to al visitors to the site. Other Personal Protective Equipment
(PPE) shal be worn to suit the task in hand.
The Site shal be kept clean and tidy and spoil and waste shal be removed regularly in accordance with
current regulations. Burning of waste material is not permitted.
Noise and dust shal be kept to a reasonable minimum by the implementation of appropriate measures,
so as not to interfere with the sites ongoing activities adjacent to the site.
Workpeople shal not trespass on land adjacent to the Site.
Drinking and eating wil only be permitted within the site accommodation and only after hand washing.
Smoking onsite is strictly prohibited. Arrangements for smoking should be discussed with the council
representatives.
Radios and cd/cassette players are not permitted on the Site.
Plant and machinery shal be adequately silenced and appropriate for the activity being undertaken.
Large items of plant shal be immobilized when not in use.
The Principal Contractor shal ensure al workers receive site induction training covering, site access &
egress routes, site rules, vehicles and storage, emergency and first aid conditions.
Storage wil only be permitted within the works site boundary, or as agreed with the Engineer.
No alcohol is to be consumed by workpeople during normal working hours including rest breaks.
Al existing site features that are to remain shal be adequately protected.
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2.3 Client’s permit to work systems
Permits to Work must be arranged through the facilities management team headed by Mr Gareth
Jenkins.
2.4 Emergency procedures and means of escape
The Principal Contractor must adopt the existing building safety systems. Information on these
systems is available from the facilities team manager Mr Gareth Jenkins.
2.5 Site transport arrangements or vehicle movement restrictions
At present the forecourt to the rear of the auditorium is being renovated. The pre contract meeting wil
discuss the arrangements for parking and siting of PC’s cabins.
2.6 Activities on, or adjacent to the site during the works
The facilities manager has an up to date list of al ongoing works. The PC is asked to consult with him
daily so that his programme can proceed safely.
2.7 Arrangements for communication and liaison between parties
The Principal Contractor shal liaise with al major stakeholders who wil be affected or inconvenienced
by the works.
2.8 Security arrangements
On set up the PC shal receive notice of the needed security protection measures he must adopt.
2.9 ‘No-go’ areas or other authorisation requirements for those involved in the project
Areas not part of the works or welfare provision are out of bounds to the Principal Contractor and his
staff.
2.10 Welfare provisions
The Principal Contractor wil provide al necessary welfare facilities for the workforce including messing,
drying, water supply and telephone. Toilet facilities can be arranged but only subject to certain
conditions that must be met. The facilities manager wil brief the PC accordingly.
2.11 Site hoarding requirements
Al areas should be secured at cease work. This includes access to the hal as wel as access to
climbing towers.
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2.12 Fire precautions
Adequate first aid fire appliances should be provided for the duration of the works by the PC. Site
Induction should include; the first aid appliances available, their suitability of use and details of how to
activate. Also a description of evacuation procedures and details of how to raise the alarm internal y
which should match the systems already in place in the building.
2.13 Any areas the client has designated as confined spaces
The only recognised areas of confined spaces are in the hal ceiling voids. These areas may be
accessed during the works period and if so a permit of work must be in place.
2.14 Smoking and parking restrictions
No smoking in Public buildings. Parking is to be discussed at the first pre contract meeting.
2.15 Health and Safety of the Client’s Employees or those involved in the Project
The Principal Contractor shal ensure strict adherence with any pre-determined traffic/movement
routes, delivery times or restrictions identified at the Contract commencement, and shal implement
traffic/route management and safety measures to protect al operatives, vehicles and pedestrians in the
vicinity of the works.
Pedestrian access is also to be control ed using appropriate signage.
The Principal Contractor shal appoint a dedicated Traffic Safety Officer who shal be responsible for
the operation and effectiveness of any traffic and pedestrian safety and management measures.
The Principal Contractor is to ensure subcontractors make adequate provision for the selection of
drivers and general vehicle safety.
A Client’s permit to work system operates on site for electrical work, confined spaces, work at height,
hot works etc.
The Principal Contractor is to develop a fire evacuation procedure that is compatible with the fire
evacuation procedures for the main site. The Principal Contractor shal provide details of First Aid
cover on site and the name of the responsible person for fire safety.
Areas of the main site outside the contractor’s construction area are no smoking zones.
There are parking restrictions on site, constructors vehicles are only to be parked in designated areas
as agreed.
The Principal Contractor wil be required to liaise closely with al major stakeholders to ensure that
health and safety interfaces between the stakeholders activities and those of the Principal Contractor
are ful y understood and adequately addressed in advance of the works being carried out.
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Working hours are to be 08.00 to 17.00 Monday to Friday. There is to be no Saturday, Sunday or bank
holiday working.
The Principal Contractor is required to carry out risk assessments, and to prepare method statements
explaining the proposed measures for control ing the risks created by the interface with the existing
operations, and for managing these aspects of the works. These are to be included in the Construction
Phase Plan.
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3 Environmental Restrictions and Existing On Site Risks
3.1 Safety Hazards:
3.1.1 Boundaries and access, including temporary access
Access to the site wil be where possible from the main front entrance. Security checks are in operation
and anything brought into the building wil be security checked. Arrangements are to be made with
security staff for access and egress restrictions throughout the term of the contract.
It is envisaged that the site compound wil be located in the main hal .
3.1.2 Adjacent land uses
There is a primary school on the East elevation.
Residential housing borders the north and south elevations
There is a public footpath on the South elevation
There is a public footpath on the West elevation along with a car park for staff and visitors
There is a rear car park on the east elevation in continual use during office hours
3.1.3 Existing storage of hazardous materials
There are a number of storage facilities on site, there location and contents wil be identified
beforehand. The facilities manager wil have up to date information on any storage of hazardous
materials.
Any petrol, diesel or paints are to be kept in a bunded area, gas bottles and flammables are to be
stored in a lockable cage away from the build area.
3.1.4 Location of existing services – water, electricity, gas etc.
Existing service plans location of existing meters and any relevant O & M documents
wil be made
available prior to work commencing, these wil be provided by Mr Gareth Jenkins.
Details of existing underground services are held on site. No guarantee can be given as to the
accuracy of the services information, the Principal Contractor shal carry out investigations as
appropriate by locating the precise routes of known services prior to any ground works, to ensure that
risks from foreseeable health and safety hazards are minimised or eliminated.
3.1.5 Ground conditions
N/A
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3.1.6 Any restrictions on deliveries or waste col ection or storage
Information wil be given at the first pre-contract meeting.
3.1.7 Previous structural modifications, including weakening or strengthening of the structure
Existing structures may be subject to conservation requirements, advice wil be given prior to work
commencing. These wil include doors/glass screens/fixtures and fittings and other items deemed to
be of architectural interest.
Some wal s may be live. Floors are to be protected during al phases of work. These consist of
Terrazzo/Marble/Tile and Grano.
3.1.8 Fire damage, ground shrinkage, movement or poor maintenance which may have adversely
affected the structure
None known. The facilities manager should be consulted if any doubt exists.
3.1.9 Any difficulties relating to plant and equipment in the premises, such as overhead gantries whose
height restricts access
No access for mechanical plant. Suitable scaffolding towers with sufficient protection required. Lev ‘s
required to remove dust.
3.1.10 Health and safety information contained in earlier design, construction or ‘as-built’ drawings,
such as details of pre-stressed or post-tensioned structures.
None known contact the facilities manager for further details.
.
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3.2 Health Hazards
3.2.1 Asbestos, including results of surveys
An asbestos management pack is held by Mr Jenkins, there wil also be support from the Councils
Asbestos data base manager. The management pack contains al information to date on asbestos
surveys carried out on the site.
3.2.2 Existing storage of hazardous materials
There are a number of storage facilities on site, there location and contents wil be identified
beforehand should this project take you into close proximity.
3.2.3 Contaminated land, including results of surveys
None known.
3.2.4 Existing structures containing hazardous materials
Existing structures may be subject to conservation requirements, advice wil be given prior to work
commencing. These wil include doors/glass screens/fixtures and fittings and other items deemed to
be of architectural interest.
Some wal s may be live. Floors are to be protected during al phases of work. These consist of
Terrazzo/Marble/Tile and Grano.
Records of hazardous materials contained in the existing structures are held on site and wil be made
available to the Principal Contractor by the facilities manager.
3.2.5 Health risks arising from Client’s activities
Building wil be occupied by staff and visitors. There may also be other Contractors on site carrying out
day to day maintenance.
The Principal Contractor is required to take appropriate measures to control the risks created by these
hazards, to explain the proposed methods in his Construction Phase Plan and to prepare detailed
method statements for managing these aspects of the works.
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4 Significant Design and Construction Hazards
4.1 Significant Design Assumptions and Suggested Work Methods
The works take place in an area of historic interest. Particular care is required to ensure no damage to
existing features.
No internal safety, communication, or other systems are to be modified or removed without prior
permission of the facilities manager.
4.2 Arrangements for Co-ordination of Ongoing Design Work and Design Changes
The procedures for the consideration and acceptability of the health and safety implications of
contractor prepared designs shal fol ow the principles of prevention and protection and take into
account those issues highlighted in this Pre-Construction Information.
Details of health and safety hazards, which cannot be eliminated, are to be submitted to the CDM Co-
ordinator, together with the proposals for mitigation or control, in sufficient time to al ow adequate
consideration by the CDM Co-ordinator.
Procedures for dealing with unforeseen events during the project which result in substantial design
changes and which might affect the project are as fol ows:
• The CDM Co-ordinator is to be immediately informed by the Principal Contractor of the
circumstances relating to the event.
• The health and safety issues arising from any unforeseen occurrence are to be submitted to the
CDM Co-ordinator as soon as is practicable.
• In the event that any re-design is required, for whatever reason, the health and safety implications
of the modified design shal be submitted for consideration to the CDM Co-ordinator in due time
before execution.
The Principal Contractor is to confirm the arrangements for monitoring and reviewing the compliance
with health and safety issues in the Construction Phase Plan.
4.3 Information on Significant Risks Identified During Design
The Principal Contractors designers are to provide information with the design, of where significant
risks remain, to ensure that the CDM Co-ordinator, other designers and contractors are aware of these
risks and can take account of them.
The fol owing hazards have been identified that may pose a risk to the health and safety of construction
workers and others authorised to be on the Site. The Principal Contractor is required to control the
risks from these hazards, and to prepare detailed risk assessments and method statements for
managing these aspects of the works.
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4.3.1 Identified Hazards
• Working adjacent to live site.
• Working on site adjacent to other contractors.
• Working in the vicinity of live services.
• Movement of plant / delivery of materials.
• Working in close vicinity of the General Public
• Working at Height
• Working in dust rich atmosphere.
• Working with unknown materials/Paints/finishes etc
• Noise
• Restricted light.
• Manual Handling.
• Confined spaces.
• Puwer
• Loler
• Mobile plant (LEV)
If material is discovered during excavation that the Principal Contractor considers may be a hazard to
the workforce the Client and CDM Co-ordinator shal be informed immediately and an appropriate
course of action agreed.
4.3.2 Common place Hazards
Commonplace site hazards not identified above are considered to be within the expertise of a
competent contractor and must be control ed by normal good site management practice.
4.3.3 Method Statements
The Principal Contractor wil be required to demonstrate by safety method statements incorporating
appropriate Safety Management Systems and Procedures, his assessment of the risks to employees
and others arising from the above hazards (and any others he might recognise) and how he intends to
manage and control these risks.
The Construction Phase Plan and / or method statements shal also include the Contractor’s proposed
sequencing of the works for consideration and acceptance by the Client. This should include a typical
traffic management layout, and the overal proposed phasing of the works.
4.4 Materials Requiring Particular Precautions
4.4.1 Existing asbestos.
The Islington Town Hal should have a ful y up to date Asbestos register. The register is to be signed
by the Principal contractor before any work has started.
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4.4.2 Common materials
Common materials (such as concrete, mortar) and substances and plant fuels used during construction
wil present health and/or safety hazards. These are considered to be within the experience of a
competent contractor, and should be control ed by the application of COSHH procedures.
4.4.2 Unusual or dated materials
Care should be taken to identify the original materials used in the original features of this very old
building. A ful assessment of any materials should be considered before sanding, stripping or other
dust provoking actions are carried out. Lead pipework is stil in use in water and sewage systems.
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5 The Health and Safety File
5.1 Layout and format
Two hard copies of the Health and Safety File shal be prepared as the works progress and wil be
delivered to the Client at the completion of the works.
The contents of the Health and Safety File wil record the works carried out on the project and wil
provide relevant as built information to enable the Client to establish appropriate procedures for the
future repair, maintenance or dismantling of the works without risks to persons health and safety.
Two copies of al information should also be issued in an electronic format. The format of the electronic
data issued is to be as fol ows: Al documents and product data sheets are to be in PDF format, Design
Team drawings are to be in PDF and Autocad DWG format.
The Principal Contractor shal col ate al appropriate information as it becomes available, and this shal
subsequently be passed to the CDM Co-ordinator for inclusion in the File.
The Principal Contractor is urged to implement an early procedure that advises contractors and
materials suppliers of the detailed requirements for this record information.
This Pre-construction information has been prepared by;
Mouchel Government and Business Services Limited
Unit 311 Highgate Studios
53-79 Highgate Road
London
NW5 1TL
from information col ected from the client and project designers.
It is approved for issue on behalf of Mouchel by :
Mr J Leyden RMaps
CDM Co-ordinator
Date: 31sth October 2008
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Document Outline
- Section 7
- Pre-construction Info
