TENDERER'S SUBMISSION - SCHEDULE 2 |
The information requested from the Tenderer in this Schedule will be used in the tender evaluation process for each Lot and Sub Lot within the Framework Agreement. It is therefore essential that Tenderers supply all the information requested.
Note: Tenderers should complete a SEPARATE submission relating to EACH Lot and Sub Lot for which they wish to make an offer.
PURPOSE
The purpose of this document is to allow the City of Edinburgh Council to identify suitably qualified and experienced service providers to deliver the services and outcomes specified in Service Specifications associated with particular Lots and Sub Lots of the Framework Agreement.
DOCUMENT LAYOUT
The document is divided into four distinct parts
PART A |
Organisational and Financial Information |
PART A.1 |
Requests organisational information from Tenderer |
PART A.2 |
Requests information on financial capacity/status from Tenderer |
PART B |
General and Specific Assessment Areas |
PART B.1 |
Requests information on MANDATORY compliance areas |
PART B.2 |
Requests information on experience and capacity |
PART B.3 |
Makes reference and directs Tenderers to information required on the delivery of KEY customer outcomes |
PART B.4 |
Requests information on meeting Homelessness Strategy themes, related customer outcomes and additional benefits |
PART B.5 |
Requests information on strategic awareness and partnership working |
PART B.6 |
Requests information on equalities and access |
PART C |
References |
PART D |
Form of Tender |
PART A - ORGANISATIONAL AND FINANCIAL INFORMATION
A.1 - REQUEST FOR ORGANISATIONAL INFORMATION
A.1 (i) - General Organisational Information
1 |
Title and Reference Number of Lot or Sub Lot bid for |
People in Crisis Who have No Immediate Accommodation - Lot 3 |
2 |
Name of Your Organisation |
Streetwork UK Ltd
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3 |
Address of registered office (if applicable) |
16 Hill Street Edinburgh EH2 3LD
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4 |
Address for all correspondence |
Streetwork 4 Bellevue Street Edinburgh EH7 4BY |
5 |
Contact Name Any questions relating to this document will be addressed to this person. |
Gordon Watson |
6 |
Contact Position |
Finance Manager |
7 |
Telephone Number |
0131 476 2023 |
8 |
Fax Number |
0131 476 4007 |
9 |
E-mail address |
[email address] |
10 |
Website address (if applicable) |
11 |
Consortia Details (if applicable) |
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Please detail which part of the service this consortia member will deliver and levels of staffing to be used |
N/A |
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Please detail which part of the service this consortia member will deliver and levels of staffing to be used |
N/A |
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Please detail which part of the service this consortia member will deliver and levels of staffing to be used |
N/A |
12 |
Sub Contractor Details (if applicable) |
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Please detail which part of the service this sub contractor will deliver and levels of staffing to be used |
The Rock Trust, 55 Albany Street, Edinburgh, EH1 3QY Staffing Levels: 3.25 Delivering services to customers under the age of 25. |
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Please detail which part of the service this sub contractor will deliver and levels of staffing to be used |
N/A |
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Please detail which part of the service this sub contractor will deliver and levels of staffing to be used |
N/A |
A.1 (ii) Consortium Information
Where the Tender is provided by a consortium please provide details of:
the management of the consortium
the reasons for the service partners forming a consortium
the length of time the parties to the consortium have worked together
any existing covenants or formal partnership agreements.
Response: |
N/A
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A.1 (iii) Subcontracting
Where the Tender is provided using subcontracting please detail:
the reasons for choosing the particular subcontractor(s)
the length of time with which the Tenderer has had a subcontracting relationship with the subcontractor(s)
the existence of any formal partnership agreement.
Response: |
Streetwork and The Rock Trust have a 10 years history of strategic and operational partnership working. For example the development of the Underground healthy living centre. We have an agreement in place which enables us to provide a specialist space and referral route for young people, for the purpose of this tender and will work in partnership to ensue that an effective service is delivered. |
A.2 REQUEST FOR INFORMATION ON FINANCIAL CAPACITY/STATUS
A.2.1 - Ownership and Financing of Your Organisation
Please specify the legal entity that is tendering for this contract and include with your Tender the certificate of incorporation, partnership mandate or other. Additionally, any parent and related companies should be declared.
Complete the following table as part of your response. Please insert `not applicable' where appropriate.
(i) Bidding Details
1 |
Name of bidding entity |
Streetwork |
2 |
Type of entity (e.g. limited company, partnership)
|
Charitable company limited by guarantee |
3 |
Company registration number (if applicable) |
249435 |
4 |
Name of parent company (if applicable) |
N/A |
5 |
Parent company registration number and/or OSCR registration number (if applicable) |
SC017802 |
6 |
Name of ultimate parent company (if applicable) |
N/A |
7 |
Ultimate parent company registration number (if applicable) |
N/A |
8 |
Length of time trading if less than 3 years |
N/A |
9 |
Is bid in conjunction with another entity (entities)? |
Yes |
10 |
If answer to Q9 yes, in what capacity (e.g. consortium) |
Subcontractor |
11 |
If answer to Q9 yes, provide answers to Q1 to Q8 for all bidding entities (answer on separate sheet) |
Attached |
(ii) Financial information to be enclosed
Financial information must be returned with your Tender. Please indicate information enclosed.
A |
Copy of audited accounts covering the last three years of trading, or period available if trading for less than three years. This must include the most recent audited accounts. |
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B |
(Or) Profit and loss account, balance sheet, cash flow statements, unaudited for the most recent three years of trading, or period available if trading less than three years, where audited information is not available. |
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C |
(Or) Where A or B cannot be provided, a statement of the entity's cash flow forecast for the current year and a bank letter outlining current cash and credit facility position. |
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D |
For all bidding entities, Certificate of Incorporation/Partnership Mandate. |
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E |
For all bidding entities, list of partners/directors. |
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Note
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(iii) - Bank Details
1 |
Name of Bank (from which a financial reference may be sought) |
Bank of Scotland |
2 |
Address |
Community Banking PO Box 10 38 St Andrew Square Edinburgh EH2 2YR |
3 |
Telephone Number |
0845 8505808 |
4 |
Suitable contact name |
Alastair Davis |
5 |
Telephone Number (if different) |
0131 243 5035 |
PART B - GENERAL AND SPECIFIC ASSESSMENT AREAS
IMPORTANT: YOU MUST SATISFY THE CITY OF EDINBURGH COUNCIL THAT YOU MEET THE MANDATORY REQUIREMENTS SET OUT IN PART B1. FAILURE TO DO SO MAY RESULT IN THE ELIMINATION OF YOUR TENDER.
Note: You should answer for each bidding entity (e.g. each partner in a consortium)
B.1 MANDATORY REQUIREMENTS
B.1.1 Policies
Health and Safety
You are required to submit a copy of your written Health and Safety Policy with your Tender submission. The current Safety Record must be included within the documentation. A statement must be submitted with the Tender describing the organisation and resources which you propose and undertake to provide to safeguard the health and safety of staff, including those of subcontractors and of any person who may be affected by the Services bid for, including:
a copy of the your health and safety policy document, including risk assessment procedures
an outline of how the foreseeable significant hazards in respect of the Services shall be managed and an indication of your procedure for hazard prevention and protection
accident and illness records for the past five years
records of previous Health and Safety Executive enforcement action
records of training and training policy
the number and type of staff responsible for health and safety on this project with details of their qualifications and duties.
Relevant documents and statements should be scanned/electronically submitted with the Tender.
Sustainability Policy
You are required to provide a copy of your organisation's environmental management statement or policy.
Relevant documents and statements should be scanned/electronically submitted with the Tender.
Ethical Policy
It is essential to the City of Edinburgh Council that it only works with suppliers who operate and actively maintain a clear ethical sourcing policy, covering the full supply chain. You are required to provide details of your ethical policy and, in particular, a clear explanation of how this policy is administered and audited.
Relevant documents and statements should be scanned/electronically submitted with the Tender.
Equal Opportunities Policy
You are required to submit a copy of your Equal Opportunities Policy.
Relevant documents and statements should be scanned/electronically submitted with the Tender.
B.1.2 - Compliance with Legislation and Regulatory Provisions
The City of Edinburgh Council expects suppliers to fully comply with their obligations in respect of relevant legislation and other regulatory requirements applicable to the type of Services being provided. Whilst specific legislation such as the Race Relations Act, the various Employment Equality Regulations, Health & Safety or environmental regulations, etc may be specifically mentioned in this submission document you should also provide a response to the following questions in terms of compliance with all legislation and regulatory requirements:
a) In the last three years, has your organisation been subject to any formal investigation, or has any finding been made against your organisation by any court or tribunal or in comparable proceeding in any other jurisdiction in respect of an alleged or actual breach of legislation? You response should highlight any known pending infraction cases.
Response: |
An allegation was made in 2007 to OSCR concerning the use of funds in the year 2006/07. OSCR conducted an investigation during which it was found there were no grounds to uphold the complaint. OSCR concluded the investigation by letter on 19th October confirming no further action would be taken. At the same time, City of Edinburgh Council received a similar allegation. Following the supply of all relevant information CEC found no reasons to justify this complaint and confirmed so in writing on 16th January 2008.
A claim was made for wrongful dismissal in 2007 - the Employment Tribunal found the dismissal was unfair on procedural grounds only.
The Rock Trust have not been subject to any formal investigations |
b) If the answer to a) is yes, what steps have you taken as a result of that finding?
Response: |
Re the complaints no further action was necessary.
Re the wrongful dismissal - the correct procedures are in place and professional advice is taken when necessary and appropriate |
Any Tenderer who has been the subject of an adverse ruling, or is suspected of having failed to meet its legal obligations, may be excluded from future competition or bidding for City of Edinburgh Council contracts until such time as they can demonstrate that appropriate remedial action has been taken.
B.1.3 - Insurances
You are required to submit current certificates for employer's liability insurance and public liability insurance cover.
Note that the Contractor shall take out and maintain for the duration of this Contract public liability cover of not less than £5,000,000 in respect of any one occurrence and appropriate and adequate employer's liability cover.
Relevant documents, statements and certificates should be scanned/electronically submitted with the Tender.
B.1.4 - Business Probity
Please confirm whether any of the following criteria applies to your organisation: (delete as appropriate)
Is your organisation bankrupt or being wound up, having its affairs administered by the court, or have you entered into an arrangement with creditors, suspended business activities or any analogous situation arising from similar proceedings under national laws or regulations?
No
Is your organisation the subject of proceedings for a declaration of bankruptcy, for compulsory winding-up or administration by the court or for an arrangement with creditors or of any other similar proceedings under national laws or regulations?
No
Has any employee whom you would propose to use to deliver this service been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata?
No
Has any employee whom you would propose to use to deliver this service been guilty of misrepresentation in supplying or failing to supply the information that may be required in this Section?
No
Has any employee whom you would propose to use to deliver this service been guilty of grave professional misconduct?
No
Has your organisation failed to fulfil obligations relating to the payment of social security contributions in accordance with the legal provisions of the United Kingdom or the country in which it is established?
No
Has your organisation failed to fulfil obligations relating to the payment of taxes in accordance with the legal provisions of the United Kingdom or the country in which it is established?
No
Note: Failure to disclose information relevant to this section may result in your exclusion from this and/or other Tenders.
B.1.5 - Annual Turnover
Provide details of your Annual Turnover (in £ Sterling) for: |
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Latest Year |
Streetwork £1,096,280 The Rock Trust £1,146,612 |
One year previous |
Streetwork £803,118 The Rock Trust £991,230 |
B.1.6 - Assumptions Included in the Tender
The City of Edinburgh Council has endeavoured to provide sufficient information to inform your response. Where, however, you feel it necessary to make some assumptions, please document where you have made an assumption.
Response: |
Streetwork and The Rock Trust have assumed the service will commence April 09 with a transfer period of Jan - March 09.
TUPE information has been requested from the providers that we believe to be providing similar services to that being tendered. Not all providers supplied this information to us. We have tried to fit other providers' employees within the new structures to minimise TUPE costs but it is inevitable this will require to be reviewed at a later stage. If we are successful in our bid relevant legal advice will be sought and all employees affected will be kept fully informed.
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B.2 - REQUEST FOR INFORMATION ON EXPERIENCE AND CAPACITY
(your response should not exceed 2000 words including the implementation plan) |
Quality Weighting: 20% |
B.2.1 |
Please outline your experience in delivering the customer outcomes set out in the Service Specification associated with this Lot and how you will manage this service to ensure successful customer outcome achievement and continuous improvement. You should attach an implementation plan that details: |
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- Your management structure and whether this has yet to be developed (e.g. for partnership arrangements) |
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- Staffing and other resources that you will deploy to provide the service. This should include details of staff experience, qualifications and use of volunteers |
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- The approach you will take to transition arrangements including, but not limited to:
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Streetwork and The Rock Trust plan to have the service operational by 1st April 09. We will ensure that service users, staff, other agencies and the CEC commissioning team are fully involved during the transitional period to minimize the impact of the transfer.
Streetwork's Management Team will oversee the central service, working in partnership with The Rock Trust management team who will provide the youth specific service. Please see our attached implementation plan. To deliver this plan, leadership will be provided by the Partnership Group and delivered by the implementation team. We are making available substantial internal resources in order to ensure successful implementation and delivery.
Partnership CEO (The Rock Trust) CEO (Streetwork) Service Delivery Manager (Streetwork)
Implementation Service Delivery Manager (Streetwork) Finance Manager (Streetwork) Youth Development Manager (the Rock Trust) Assistant Manager (Streetwork) Assistant Manager (Streetwork) Assistant Manager (Streetwork)
Streetwork Service Team Service Manager 0.5 Assistant Manager 1 Project Leaders x 4 Project Worker x 6 Support Workers x 12 Volunteers and students x 6 Streetwork
Managers - relevant degree qualification, management qualification and two years experience in successfully and effectively managing staff and services. Assistant Managers - degree or relevant qualification and five years experience of supervising staff and services successfully. Project Leaders - Relevant degree qualification and two years experience of leading projects effectively Project Workers - SVQ qualification and two years experience Support workers - relevant qualification or substantial experience
All staff joining this service will have a comprehensive induction programme, six month probationary period, regular supervision, operational meetings and a personal development plan that matches their needs and the needs and expectations of service users. We also provide regular internal training to ensure that all staff have up to date knowledge, skills and good practice standards.
The Rock Trust Service Team Operations Manager 0.75 Youth Development Workers x 2.5 The Rock Trust Operations Manager will be responsible for the recruitment, training and support of the Nightstop hosts and management of the Youth Development Workers. Youth Development Workers will work directly with young people provide assessments and support to assist them to return to or gain accommodation and the services they require. The Rock Trust staff are qualified to (or working towards management and vocational qualifications as recognised by SSSC. Our induction, support and training programmes mirror that described by Streetwork. The Rock Trust senior managers post is funded through the lottery and brings significant added value in terms of experience, focus and reputation to this bid.
Continuity of service delivery Where an existing service is in place we will work with the provider to ensure an easy and successful transition of staff to Streetwork. It is essential that time and energy is directed at supporting them to make the change and rapidly become part of the service. So whilst there may be very qualified and experienced staff there remains the need for a carefully planned and supported induction. If TUPE applies we will work to maintain continuity of key working arrangements, support delivery and communications. We have considerable experience of working with local stakeholders to deliver effective and efficient services. We will work closely with service users and service providers to ensure that consistency of support remains paramount. The Rock Trust senior management team has considerable experience of change management focused on customer outcomes.
Working closely with the commissioning team to implement our communication strategy alerting referrers, other providers and key stakeholders on planned changes. Crucially we will work with existing providers to ensure a consistent, confident and reassuring message to service users on the transfer. Ensuring that the service does not operate in isolation but is a fully integrated element of the local framework. Negotiating, redesigning and adjusting our practice to best meet the needs of service users and achieve outcomes. Where services change or transfer to another provider we expect the only difference service users will experience is a positive one. A key success factor in implementation is that service users access to advice and support is consistent. Streetwork and The Rock Trust are well known in Edinburgh with a good reputation amongst partners and service users and this will aid the transition.
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B.2.2 |
Please outline your experience in delivering this type of service and submit the names of your primary customers in Scotland, the UK, Europe and worldwide together with the approximate value of business these customers provide. You should also supply an overview of the other services you currently provide and specifically identify what proportion of turnover relates to the service being tendered for. |
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Response: |
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Streetwork has 16 years of experience working with vulnerable and excluded people who were in crisis, sleeping on the streets, begging, injecting, involved in prostitution and gang violence. Helping them get off the streets, away from drugs and crime and into accommodation and safety as quickly as possible. Streetwork is out on the streets of Edinburgh every day of the year in all weathers engaging with individuals on the street. Providing support and assistance using an outreach model and providing building based advice, Streetwork has an excellent reputation in the homelessness sector. We have a no cancellation policy and do not ban people from our services but train staff to engage with people with challenging behaviours and multiple needs. We do not currently provide the full range of services in this tender, this service will be replacing 40% of our business but would increase our turnover by 70%
The Rock Trust works with approx 400 16-25 yr olds per year. Since 1991 we have supported young people through the provision of advice and information, one to one support, befriending, physical activities, group work, supported accommodation and tenancy outreach support The Rock Trust is “open for business” 7 days per week Each year we raise £0.5m to provide direct services to young people in Edinburgh and the Lothians. If successful this contract would represent approximately 1/10th of our business. This mixed economy has enabled the Trust to develop innovative and new methodology and practice to reach young people and ensure that they move onto positive destinations.
Streetwork and Rock Trust have a proven success in delivering real and sustainable outcomes for some of the most marginalised and excluded people who present with challenging behaviors.
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Streetwork Women's Support: We have £233K funding over the next two years from the Scottish Government and £42K for one year from the Community Safety Partnership to provide dedicated services for homeless women.
`Out of The Cold' Older Persons Outreach Service: The Big Lottery has provided £327K funding over three years to provide street based outreach and support to people who are over 50 and at risk of homelessness..
Irish Outreach: The Irish government provides £30K per annum towards street outreach support for people with an Irish connection.
Youth Services: Our Youth Service operates to prevent homelessness by providing support to young people who run away, become involved in anti social behavior or who are unable to manage money in their first tenancy. The service uses outreach, groupwork, educational activities and one to one support
The Rock trust The Rock Trust is contracted by City of Edinburgh Council, West Lothian Council and the Scottish Government to provide direct services and strategic expertise.
Supported accommodation: shared, single and parent and baby, visiting support - (funded in partnership with Children and Families therefore not part of this tender process)
Youth Development Team: Underground homeless, health and well being centre, partly funded through Lottery; Active Futures, young women's project in partnership with Edinburgh Leisure, Lottery funded; Social Networks, we have developed a methodology which is unique in Scotland to work with young people to develop the skills necessary to make and maintain their informal support networks, funded through lottery, Laidlaw youth trust and Lloyds TSB Foundation
Scottish Social Networks: work across Scotland to highlight the impact and necessity of social networks. Focus on homelessness, health and well being. We have developed and delivered training across Scotland and a toolkit for commissioners. As a result of this work The Rock Trust is gaining an international reputation - receiving requests to deliver the training from Europe. |
B.2.3 |
Please outline the quality assurance standards and systems you will comply with in delivering the service and whether these are already operating within your organisation. |
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Response: |
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Streetwork and The Rock Trust will seek to rigorously evaluate the service and to continually improve our performance, not only to meet the City of Edinburgh Council contract requirements and existing care standards but also to surpass them.
SSSC / Care Commission All our staff (Streetwork/The Rock Trust) act in accordance with the Scottish Social Services Council (SSSC) Codes of Conduct and the National Care Standards. All staff is subject to an enhanced disclosure every three years. Reports on our performance are shared with service users and other stakeholders and service users are actively involved in assessing service performance against standards.
Investors in People Streetwork have been Investors In People since 2005. We opted for annual review, rather than every three years, to ensure that high standards are maintained. IIP recognize that Streetwork have highly effective systems of management and development of our people that enables us to reach targets and achieve objectives.
Investors in Volunteers The Rock Trust has gained Investor in Volunteers (equivalent to IIP for volunteers) providing evidence that we value, train and support volunteers. We have a highly regarded volunteer training programme. The volunteers are highly motivated and of a consistently high caliber. We have always been able to recruit and retain volunteers. The ethos of valuing the unique contribution of volunteers in integral to all our service delivery teams
European Foundation of Quality Management The Rock Trust is in the process of introducing the EFQM standard to its services and this will be applied to the work during the first year of the contract award.
Homepoint Accreditation Staff involved in the delivery of our service will be trained to Homepoint accredited standard.
Complaints The Rock Trust and Streetwork record all complaints, suggestions, concerns and positive feedback. We share this openly with commissioners and use the information as a tool to direct our energies, provide information on our impact and promote continuous improvement. All service users are provided with information on not only our complaints process but information on how to raise complaints with the local commissioning body and the Care Commission.
Streetwork is an award winning team including Edinburgh Evening News Business Excellence Award 2006 for our evaluation framework and business systems.
The Rock Trust are accredited with ISPAL Health Scotland.. We are also a member of Scottish Government task group, which will report on measures/good practice/strategies to prevent homelessness, and the Scottish Futures Forum.
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B.3 - KEY CUSTOMER OUTCOMES ASSESSMENT AREAS
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Quality Weighting: 55% |
The request for information on the above is detailed and located in APPENDIX 2 of the individual Service Specification associated with this Lot. Please follow the instructions within APPENDIX 2 for completion and return of the required information.
B.4 - REQUEST FOR INFORMATION ON MEETING HOMELESSNESS STRATEGY THEMES, RELATED CUSTOMER OUTCOMES AND PROVIDING ADDITIONAL BENEFITS.
(Your response to this section should not exceed 1000 words) |
Quality Weighting: 10% |
A list of Homelessness Strategy themes and related customer outcomes are located in Appendix 1 within the individual Service Specifications associated with each Lot.
B.4.1 |
Please outline how you will assist in the delivery of some or all of the Homelessness Strategy themes and related customer outcomes. |
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Response: |
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Streetwork and The Rock Trust will develop shared protocols on referral systems, communication, risk management, referral and discharge between agencies which reduce bureaucracy, build trust between providers and maximize customer control.
Housing Streetwork and The Rock Trust will ensure the appropriate use of City of Edinburgh Councils Housing department by all our customers. We will be delivering the following:
Substance Misuse We will continue to work closely with the Harm Reduction Team and deliver services to customers affected by substance misuse:
Health Promoting primary and secondary health care will be key goals of the Centre and outreach service and the Edinburgh Homeless Practice will be a vital partner to ensure the best access to GP and other health care services. We will explore with EHP the possibility of locating clinical and other primary care services in the Centre and promote take up immunisation services to rough sleepers and those in temporary accommodation (Hepatitis A and B, flu and tetanus immunisations). The service will also ensure people have the opportunity to access the services they need to maintain or improve their physical and mental health including appropriate access emergency mental health services. We will deliver the following:
Employment
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B.4.2 |
Please outline any additional services, volunteering or funding that you will bring to the service. |
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Response: |
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Streetwork
Women's Support: As the only provider in Edinburgh with dedicated outreach and drop-in support for street homeless women, this will add significant value to the service. Women's Support operates from 4 Bellevue Street and provides a safe space for women experiencing or at risk of homelessness and domestic abuse, to access educational and therapeutic groupwork, one to one and visiting tenancy support to ensure that women with multiple needs have access to comprehensive and consistent support services.
`Out of The Cold' Older Persons Outreach Service: The Big Lottery has provided £327K funding over three years to provide street based outreach and support to people who are over 50 and at risk of homelessness. Ensuring that those who are vulnerable to the elements who experience mental and physical health issues, have alcohol addiction or challenging behaviours have support to gain and maintain accommodation.
Irish Outreach: The Irish government provides £30K per annum towards street outreach support for people with an Irish connection.
Youth Services: Our Youth Service operates to prevent homelessness by providing support to young people who run away, become involved in anti social behavior or who are unable to manage money in their first tenancy. The service uses outreach, groupwork, educational activities and one to one support.
Training Centre and Social Enterprise We now have an agreed partnership with Access To Industry which will add value (i.e. at no cost) to the service by providing support and accredited employability training opportunities for our customers. This extends to our partnership with A4E (prime New Deal contractor for Edinburgh & District) also adding significant value to the service (i.e. they will fund the full training programme package) located in the Centre. We have a unique agreement with Mountgrange developers to provide exclusive access to employment training and jobs as part of their CSR commitment.
The Rock Trust
Volunteering The Underground is currently funded from various sources (the main funder is BLF). The remit of service includes:
* Advice and information * Crisis intervention * Health and wellbeing * Into employment
To further this work we have developed a peer volunteering project which supports young people to volunteer in the Underground Café; training involves Food Hygiene Certificates and Emergency First Aid. The young people have also carried out a peer consultation exercise, prepare all the food for the drop ins and the Board of Director meetings. The commitment from the volunteers leads to a Bronze Duke of Edinburgh Award which The Rock Trust is accredited to authorise.
Social Networks The Networks Project is currently funded by BLF (until 2010) to support young people to (re)build their social networks. One to one support, groupwork and befriending are all used to encourage young people to explore their relationships, set achievable outcomes for the future and build strategies to achieve these outcomes. The Rock Trust innovation in this work was recognized and the Scottish Government commissioned the Trust to develop a national Forum to raise awareness of the impact and potential of this work in prevention of and sustainable resettlement following homelessness. The Scottish Social Network has been funded for 5 successive years through the Scottish Government gaining local, national and international recognition.
Active Futures The Active Futures Project is currently funded by BLF (until Sept 2009) to support young woman across the city to engage in physical activity and exercise. This service complements the work carried out by the Underground with regards to encouraging exercise (two gym groups and a football group each week). Active Futures have different activities and health related groups running throughout the week.
Visiting Support Mainstay have 70+ hrs per week in dedicated to visiting support. This SLA is not included in the services currently going out to tender.
Supported Accommodation Bedrock has 48 supported accommodation places in Edinburgh. These are a mix of single and shared tenure. Again this SLA is not included in the current services going out to tender. |
B.5 - REQUEST FOR INFORMATION ON STRATEGIC AWARENESS AND PARTNERSHIP WORKING
(Your response to this section should not exceed 1000 words) |
Quality Weighting: 10% |
B.5.1 |
Please outline which other organisations/agencies you intend to link to or work with in order to deliver the customer outcomes set out in the Service Specification associated with this Lot and how you will develop joint working with these. (This does not refer to sub-contractors but to other organisations working in the city).
You may present relevant examples of past and present partnership working. |
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Response: |
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Streetwork and The Rock Trust use an `A' partner communication strategy which involves setting up formal and informal partnerships with key stakeholder agencies. This enables us to set standards, expectations and communication plans and monitor them regularly. We currently have regular planned communications with both CEC services and voluntary agencies including; The Access Point, Edinburgh Homeless Practice, Cowgate Centre, HOP, Leith Street, Dunedin Hostel, police, Polish & Irish Consulates, Harm Reduction Team, Transitions, Fresh Start etc.(see p30) We also act as a virtual clearing house for excluded homeless people and work in partnership with many agencies across different disciplines including support agencies concerned with drugs, alcohol, Hep C, anti-social behaviour, the Law, social services, community safety, and so on.
Streetwork are experienced in working in partnership to deliver services:
Examples: Partnership established in 2001 between Streetwork and The Ark's Space 44 to deliver a Women's Specific service,
Facilitation of group-work programmes for young tenants with the Rock Trust in 2007 etc.
Providing other agencies with training on specialist subjects such as Child Protection, Budgeting and Debt Management, Drug Awareness and Safer Injecting etc.
Currently Dunedin Harbour Hostel prioritises an out of hour's bed space for Streetwork to enable us to ensure that the most vulnerable people have access to supported accommodation.
Fresh Start will provide volunteering opportunities to customers accessing our services.
Streetwork and The Rock Trust will extend this model with other hostel accommodation providers to ensure that we have access to range of bed spaces.
Example: The YMCA Glasgow have agreed that they would be able to provide scatter flats to ensure that those becoming homeless for the first time are diverted from the homelessness scene and that there are more emergency overnight facilities available.
The Rock Trust Underground Healthy Living Centre was a formal partnership lead by The Rock Trust, with statutory (YPU at Royal Edinburgh Hospital, Edinburgh Homeless Practice) and voluntary organizations (Streetwork, Caledonian Youth)
We have a formal partnership with Edinburgh Leisure to provide Active Futures programmes
We have delivered direct services and shared back room facilities with Move On
We have partnered Fresh Start to deliver volunteer training
The CEO chairs the SCVO/STUC Forum a formal partnership which considers common issues particularly workforce development |
B.5.2 |
Please set out the ways in which you will be open and responsive to changes in strategic direction during the life of the contract. You may present relevant examples of past and present responsiveness to strategic change. |
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Response: |
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Streetwork and The Rock Trust are committed to delivering a service that has a real and sustainable positive impact on people's lives whilst tackling the wider challenges of homelessness and poor health in Edinburgh. Our information systems will be adapted to gather data on the identified outcomes. We recognise that change is both desired and inevitable and will use our joint information to inform commissioning priorities and strategy, which will in turn focus energy and resources to the areas of most need.
Additionally we will participate in strategy monitoring and review forums and support service users to participate in any consultation processes. |
B.6 - REQUEST FOR INFORMATION ON EQUALITIES AND ACCESS
(Your response to this section should not exceed 1000 words) |
Quality Weighting: 5% |
B.6.1 |
Please outline how you will ensure that people from specific equalities and hard to reach client groups will access your service and achieve the customer outcomes set out in the Service Specification associated with this Lot. |
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Response: |
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Streetwork and The Rock Trust have continuously made it our business to work with the hardest to reach. People with the most complex, challenging and complex needs. The people who really challenge services, not just because of their complexity but also because of their unpredictable and often chaotic circumstances. We both pride ourselves in working creatively and assertively to engage and stay with some of the toughest client groups in the City.
Our approach is to be proactive. We go looking for them, get to know them well, build up trust, help them with little things first and build from there. We listen to what they say , working at their pace and on their terms, we help them to develop a sustainable plan, with them at the centre
Streetwork and The Rock Trust's approach allows our staff to challenge themselves and others on practice and attitudes to ensure we continuously reflect and improve upon our performance in engaging with and supporting hard to reach groups. Our approach includes:
Streetwork are committed to a comprehensive policy of equal opportunities which follows the spirit as well as the letter of the law and ensuring that it really works. All staff and Board members of Streetwork commit to and sign a copy of the Streetwork `Code of Conduct'. This tool is used for the promotion of the following:
Streetwork and The Rock Trust recogonise that there are significant and important differences around how individuals experience homelessness. This proposed service would ensure that all needs and experiences are catered for. Streetwork and The Rock Trust have begun a systematic approach to ensuring that gender and age sensitive issues are embedded in everyday practice. We do this through being well informed about each individual's unique social history, circumstances and cultural background. We know that some of the key features that staff need to be trained in and aware of in daily practice are:
Gender
Age - Additional to the above
|
Streetwork Subcontractors - Organisational Details
THE ROCK TRUST
Name of Your Organisation |
The Rock Trust |
Address of registered office (if applicable) |
55 Albany Street, Edinburgh EH1 3QY |
Address for all correspondence |
The Rock Trust 55 Albany Street Edinburgh EH1 3QY |
Contact Name Any questions relating to this document will be addressed to this person. |
Ella Simpson |
Contact Position |
Chief Executive Officer |
Telephone Number |
0131 524 9860 |
Fax Number |
0131 524 9879 |
E-mail address |
|
Website address (if applicable) |
1 |
Name of Bank (from which a financial reference may be sought) |
Royal Bank of Scotland |
2 |
Address |
St Andrews Square office PO Box 51 36 St Andrews Square Edinburgh EH2 2YB |
3 |
Telephone Number |
0131 523 4779 |
4 |
Suitable contact name |
Jim Hiddleston |
5 |
Telephone Number (if different) |
|
PART C - REFERENCES
You should provide details of two referees from current or recent customers in respect of the provision of the services specified. You should also provide details of contract commencement dates, duration, and approximate value as a percentage of your annual turnover.
Referee 1
Referee Organisation |
Scottish Government |
Contact Name |
Jillian Gilchrist |
Title |
Policy Manager - Violence Against Women Team |
Address |
Victoria Quay Edinburgh EH6 6QQ |
Service Provided |
Womens Outreach and Support |
Period of Contract |
Funded since August 2001. Current contract for three years 2008-11 |
Approximate Value |
£344,000 |
Referee 1
Ros Pettigrew - Commissioning Team
The City of Edinburgh
Streetwork originally received funding in 1998 through the Rough Sleepers Initiative and has continued to deliver services for homeless people on behalf of The City of Edinburgh since.
Current Service Level Agreements 2008-09
Outreach We have outreach teams: First Point of Contact, Hardest to Reach and Drug Outreach Team. These teams deliver outreach services, drop in advice and one to one support to 600 homeless people each year.
Current Contract Value: £327,738
Visiting Support We provide a 204 hours of tenancy support services to people with multiple needs.
Current Contract Value: £83,148
Women's Services We provide outreach, drop in advice, group work and visiting support specifically for women from a separate base,
Current Contract Value: £78,628
PART D
Tender for the Provision of Homelessness (Non Accommodation) Services
FORM OF TENDER
Office of City Solicitor
The City of Edinburgh Council
Sir
Having examined the Specification and Conditions of Contract for the Services, I/We hereby offer to provide the Services in accordance with the Invitation to Tender (ITT) for the sums detailed in the enclosed Response, as the same may be modified by the contract to follow hereon.
We undertake to complete the performance of the whole of the Services set out in the ITT within the times stated therein.
We acknowledge that unless and until a formal contract is prepared and executed, this ITT, together with your written acceptance thereof, shall constitute a binding Contract between us.
We understand that you are not bound to accept the lowest, most economically advantageous or any Response you may receive.
I/We agree that my/our offer shall remain open for consideration for a period of 120 days from the date fixed for the lodgment of Responses.
SIGNED |
____________________________________________________ |
ON BEHALF OF |
_____Streetwork UK_Ltd_____________________________ |
ADDRESS |
________4 Bellevue Street______________________________ |
|
________Edinburgh___________________________________ |
|
________EH7 4BY_____________________________________ |
WITNESS |
_______Kate Polson___________________________________ |
(Name in block capitals) |
|
WITNESS |
_____________________________________________________ |
(Signature) |
|
DATED THIS |
___17th_____ day of ___October___ 2008 |
Tender for the Provision of Homelessness (Non Accommodation) Services
FORM OF TENDER (CONTINUED)
The essence of tendering is that the AUTHORITIES shall receive bona fide competitive tenders from all those tendering. In recognition of this principle, we certify that this bona fide Response, intended to be competitive, and that we have not fixed or adjusted the amount of the Response by, or under, or in accordance with any agreement or arrangement with any other person. We also certify that we have not done and we undertake that we will not do, at any time before the hour and date specified for the return of this Response, any of the following acts:-
(a) Communicating to a person other than the person calling for those Responses the amount or approximate amount of the Response, except where the disclosures in confidence, of the approximate amount of the Response was necessary to obtain insurance premium quotations required for the preparation of the Response;
(b) Entering into any agreement with any other person that he shall refrain from tendering or as to the amount of any Response to be submitted;
(c) Offering or paying or giving or agreeing to pay or give, any sum or money or valuable consideration, directly or indirectly, to any person for doing or having done or causing or having caused to be done in relation to any other Response or proposed Response for the said work, any act or thing of the sort described above.
2. We further certify that the principles described in paragraph 1 (a) - (c) above have been, or will be, brought to the attention of all sub-contractors, Suppliers and associated companies providing services or materials connected with the tender. Any contract entered into with such sub-contractors, Suppliers or associated companies will be made on the basis of compliance with the above principles by all parties.
In this Response, the word “person” includes any persons and any body or association, corporate or unincorporated; and “any agreement or arrangement” includes any such transaction, formal or informal, and whether legally binding or not.
SIGNED |
____________________________________________________ |
ON BEHALF OF |
_____Streetwork UK_Ltd_____________________________ |
ADDRESS |
________4 Bellevue Street______________________________ |
|
________Edinburgh___________________________________ |
|
________EH7 4BY_____________________________________ |
WITNESS |
_______Kate Polson___________________________________ |
(Name in block capitals) |
|
WITNESS |
_____________________________________________________ |
(Signature) |
|
DATED THIS |
___17th_____ day of ___October___ 2008 |
Tender for the Provision of Homelessness (Non Accommodation) Services
CERTIFICATE AS TO CANVASSING
To: The City of Edinburgh Council (the COUNCIL)
We hereby certify that we have not canvassed or solicited any Member, Officer or Employee of the COUNCIL in connection with this tender process and that no person employed by us or acting on our behalf has done any such act.
We further hereby undertake that we will not in future canvass or solicit any Member, officer or Employee of the COUNCIL in connection with the award of any contract which may follow hereon nor any other part of the process, any other tender or proposed tender or any other contract and that no person employed by us or acting on our behalf will do any such act.
In this Response, that word “person” includes any persons and any body or association, corporate or unincorporate; and “any agreement or arrangement” includes any such transaction, formal or informal, and whether legally binding or not.
SIGNED |
____________________________________________________ |
ON BEHALF OF |
_____Streetwork UK_Ltd_____________________________ |
ADDRESS |
________4 Bellevue Street______________________________ |
|
________Edinburgh___________________________________ |
|
________EH7 4BY_____________________________________ |
WITNESS |
_______Kate Polson___________________________________ |
(Name in block capitals) |
|
WITNESS |
_____________________________________________________ |
(Signature) |
|
DATED THIS |
___17th_____ day of ___October___ 2008 |
Tender for the Provision of Homelessness (Non Accommodation) Services
DECLARATION
Prior to submission of your proposal, please read and sign the section below:
I/we certify that (1) the information supplied in this Response is accurate, to the best of my/our knowledge and understanding and (2) that I/we agree to be legally bound by the conditions and requirements set out in the ITT.
In this Response, the word “person” includes and persons and any body or association, corporate or unincorporate; and “any agreement or arrangement” includes any such transaction, formal or informal, and whether legally binding or not.
SIGNED |
____________________________________________________ |
ON BEHALF OF |
_____Streetwork UK_Ltd_____________________________ |
ADDRESS |
________4 Bellevue Street______________________________ |
|
________Edinburgh___________________________________ |
|
________EH7 4BY_____________________________________ |
WITNESS |
_______Kate Polson___________________________________ |
(Name in block capitals) |
|
WITNESS |
_____________________________________________________ |
(Signature) |
|
DATED THIS |
___17th_____ day of ___October___ 2008 |
To be signed by a partner in her/his own name on behalf of the firm or company.
N.B. The declaration must be signed, scanned and returned as part of your submission
Failure to supply all information requested, or the supply of misleading information, shall result in exclusion of the Bidder from participation in the tender process or termination of any contract awarded as a result of that process.
RETURN OF SUBMISSION
Before finalizing your submission please check that you have completed all information requests laid out in this document and completed the Tender Submission Checklist.
You should ensure that all relevant policies/statements/certificates have been electronically attached as part of your submission as and where requested.
End of Schedule 2
Attached on following pages
Partnership Chart
A matter already settled in court
Corporate
Procurement
Schedule 2 Tenderer's Submission Requirements |
Page 1 of 1 |
Corporate
Procurement

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