Building Schools for the Future

ICT Alternative Procurement Business Case

School:

Local Authority: BSF Wave:

Headteacher:

Email address:

Please confirm that the school and its Governing Body wish to make an alternative procurement business case for the supply of an ICT Managed Service as part of their BSF Project.

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Does the school operate a Framework for ICT Technical Support (FITS) or follow ITIL (ICT Technical Infrastructure Library) processes?

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Has the school been awarded the Becta ICT Mark? YES NO

If YES, when was the award achieved?

If NO, describe the school's plans to achieve the award and give the expected date when the award will be achieved.

Date submitted to Partnerships for Schools: ……………………………………..

Strategic Case

Please set out the context, the rationale and objectives of the proposal and why you believe the Local Authority's proposition is not appropriate for your school.

Education Case

Explain how your alternative proposal will enable you to achieve or exceed the aims set out in the local authority's Strategy for Change with particular regard to:

Personalisation

Inclusion

14 - 19 Provision

Workforce Reform / Change Management

Community Links / Use of Facilities

Wider Children's Services Agenda

You should also include the School's Strategy for Change as Appendix 1 of the completed Business Case and complete the School ICT Output Specification template, ensuring that all school enhancement are cross-referenced to the School's Strategy for Change. The completed ICT Output Specification should be attached to the submitted Business Case as Appendix 2.

Commercial case

Set out the likely attractiveness of the project to suppliers (and how you know this); indicate your intended route to market (either Becta Frameworks or an alternative, recognised best-value framework) giving reasons for this choice and the strategies you will use to sound out the market.

If you intend to keep any of the work in-house; please indicate how you will ensure that the performance of your ICT solution will match or exceed the standards set out in the ICT Payment Mechanism.

Buildings and FM Interfaces

Set out the processes through which you will ensure that the design of your new or remodelled school takes account of and integrates fully with your ICT system (including operational integration with FM & efficiencies through integrating network infrastructure and the Building Management System with learning platform etc).

How will you identify, evaluate and manage the risks associated with successfully integrating design, construction and ICT? Integration risks should be included in the completed Risk Register which should be attached as Appendix 3 to the completed Business Case.

Who will bear the cost of integration?

Financial case

Set out the cost for your proposed ICT solution and demonstrate how it will be met within the agreed funding envelope - this should include costs for the complete solution including contract management, interoperability with wider local authority systems, implementation, integration of legacy equipment, training etc and not just the cost the technology itself.

Affordability

Please confirm:

Appendix 1 - School Strategy for Change

Appendix 2 - School ICT Output Specification

(See separate document enclosed with this template - APBC - Appendix2 - ICT Output Specification)

Appendix 3 - Risk Register

Please identify the risks associated with designing, procuring, installing and managing the school ICT solution and integrating it with the area-wide BSF solution. You will also need to indicate how you will mitigate each risk, the severity of the impact if the risk materialises and the effect of mitigation. The assumption is that overall responsibility for the risks lies with the governing body. However, you are asked to identify the member of staff who will be the “owner” of each risk and the mitigating actions.

School APBC template Partnerships for Schools

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