West Berkshire Council
Integrated Waste Management Contract
Pre - Qualification Questionnaire
April 2004
PLEASE SUBMIT 5 PAPER COPIES (INCLUDING ONE UNBOUND)
AND ONE COPY ON DISC OF YOUR COMPLETED PQQ, TOGETHER
WITH 5 COPIES OF ANY DOCUMENT REQUESTED
BY: 16:00 ON THE 2nd OF JUNE 2004
TO:
BILL JENNISON
HEAD OF COUNTRYSIDE AND ENVIRONMENT
WEST BERKSHIRE COUNCIL
COUNCIL OFFICES
FARADAY ROAD
NEWBURY
RG14 2AF
Please Note:
If further space is needed to answer any questions please complete on a separate
sheet clearly marking upon it the number to which it relates.
All questions must be completed
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1
Introduction And Instructions
This Pre-qualification Questionnaire (PQQ) has been produced to assist West Berkshire
Council in evaluating the economic and financial standing, ability and technical
capacity of organisations that have responded to the contract notice despatched to the
Official Journal of the European Union on 31st March 2004. It should be read in
conjunction with the accompanying Information Pack, which provides information
about West Berkshire and the integrated waste management project.
West Berkshire Council is seeking to appoint a service provider to deliver an integrated
waste management service. West Berkshire Council believes that integrated and
streamlined delivery will result in significant benefits in terms of service delivery. The
Council has identified the following five “Core Services” which are critical to the
integrated approach to waste management:
• refuse collection
• treatment and disposal
• street cleansing
• recycling and composting
• civic amenity site management.
West Berkshire Council’s strong preference is to work with organisations that have the
necessary economic and financial standing and that can clearly demonstrate, at the
outset of this procurement process, ability and experience of delivering the waste
management services set out in this document, in particular, all of the five Core
Services.
The resources, range and depth of skills needed to provide the integrated waste
management service (including the five Core Services) are such that organisations may
wish to collaborate in delivery. West Berkshire Council will consider applications from:
• a single organisation with experience in delivering all of the Core Services
• a consortium of providers who, between them, have experience of delivering all of
the Core Services and who intend to establish a special purpose vehicle for delivery
of the integrated waste management service to West Berkshire
• a number of providers who, between them, have experience of delivering all of the
Core Services and who intend to form a lead contract and sub-contracting structure.
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In the case of submissions by a consortium or a group of providers, West Berkshire
Council will assess the group as whole and will assess each member (“Relevant
Organisation/s”). West Berkshire Council therefore requires the Relevant Organisations
to identify one “Lead Organisation” which will be responsible for the overall
preparation and submission of the PQQ. Relevant organisations will be required to
provide individual responses to specified parts of the PQQ. These responses must be
collated by the Lead Organisations on behalf of all the Relevant Organisations.
It is accepted that a Relevant Organisation may not be able to give all of the information
requested because it does not have the relevant experience on its own, although the
consortium as a whole should, preferably, be able to provide the information requested.
Collectively, each entity that wishes to bid (whether it is a single organisation or a
consortium or group) is referred to as a Bidder.
It is the Council’s intention to award the entire contract to a single Bidder, although
there is the possibility that the disposal and / or treatment service may need to be
awarded separately (although this is not West Berkshire Council’s favoured option).
Bidders are asked to indicate whether they would be prepared to provide this disposal
and / or treatment service only.
West Berkshire Council reserves the right to award the contract in parts or in lots (or not
at all). The Council also reserves the right to consider applications from organisations
unable to deliver all five core elements, but it is likely that preference will be given to
Bidders (organisation, consortium or group) who are able to deliver all five Core
Services.
The Council also reserves the right to commence the kerbside recycling service early
and to enter into separate contractual arrangements in respect of this service.
The questionnaire has been split into 6 sections.
A
Lead Organisation Information
B
Company Information
C
Financial and Economic Information for each Relevant Organisation
D
Technical Capacity and Ability of Relevant Organisations
E
Experience of Working on Similar Projects
F
Policy Information
Please note that if any of the information supplied in the PQQ changes in the ensuing
evaluation period, the Relevant Organisation, through the Lead Organisation, is required
to notify the Council accordingly.
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Please complete the application in English.
Please submit
5 paper copies (including one unbound) and one copy on disc of your
response, together with
5 copies of any documents requested, e.g. accounts.
These forms and disc must be returned by
2nd June 2004 by 16:00 to:
Bill Jennison
Head of Countryside and Environment
West Berkshire Council
Council Offices
Faraday Road
Newbury
RG14 2AF
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2
Selection Stage Evaluation Procedure
Responses to the PQQ will be evaluated in accordance with Articles 29 to 35 of
Directive 92/50/EEC Services Directive and the Environmental Protection Act 1990.
The following process will be adopted:
Compliance check: to establish that all of the information requested has been provided.
West Berkshire Council may seek clarification in the event of receiving incomplete
PQQ responses. The Council reserves the right to reject non-compliant /incomplete
PQQs at this stage.
Selection stage evaluation: initial finance check: following the compliance check the
Council will undertake an initial financial evaluation based on annual turnover.
It should be noted that an annual turnover threshold of £40 million for the Lead
Organisation will exist, and any less than this amount will be deemed to be of insufficient
financial and economic standing to deliver the contract and will be automatically
excluded without further evaluation unless it can be demonstrated that the company is a
leader in its field, can attract other companies to form a consortium or is supported by
appropriate guarantees or shareholder commitment as applicable.
Pre-Qualification Procedure
West Berkshire Council will then undertake a detailed selection stage evaluation in
order to establish whether Bidders who have passed through the stages above have the
required economic and financial standing, ability and technical capacity to deliver the
integrated waste management service.
West Berkshire Council will undertake this evaluation using the information provided
by Bidders in response to this PQQ. Further details regarding the evaluation matrix to
be applied will be provided to Bidders after the end of April 2004.
West Berkshire Council reserves the right to seek clarification of any information
provided by the Relevant Organisation at any time.
To assist in the evaluation of the responses to the PQQ, West Berkshire Council
reserves the right to seek clarification and may require applicants to attend an interview
to clarify any outstanding issues arising from the responses to the PQQ.
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DECLARATION OF TENDERERS
Yes
No
Does your bid form part of a consortium?
The undertaking should be signed:
a) where the applicant is a partnership, by two duly authorised partners; or
b) in the case of a company (or consortium), by two Directors or a Director and the
Secretary of the Company (or in the case of a consortium, of each company in the
consortium).
Each Relevant Organisation will be required to complete this form.
NAME OF ORGANISATION:
ADDRESS:
PERSON APPLYING ON BEHALF OF
THE ORGANISATION:
POSITION IN ORGANISATION:
TELEPHONE NUMBER:
EMAIL:
FAX:
When you have completed the questionnaire, please read and sign the section below.
I /We certify that the information supplied is accurate to the best of my/our knowledge
and that I/we accept the conditions and undertakings requested in the questionnaire.
I/We understand that false information could result in my/our exclusion from tendering
for the contract.
I/We also understand that it is a criminal offence, punishable by imprisonment, to give
or offer any gift or consideration whatsoever as an inducement or reward to any servant
of a public body.
I/We also understand that in the event of West Berkshire District Council entering into a
contract with me/us the answers to the questions set out in this questionnaire will be
binding upon me/us and any misrepresentation may lead to termination of the contract.
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I/We understand that West Berkshire District Council is not obliged to accept any
proposal submitted, or to enter into a contract with any contractor and that I/we have no
claim on West Berkshire District Council for any costs or expenses incurred in applying
for inclusion in the list of Bidders.
I/We confirm that I/we have read thoroughly all documentation issued by or on behalf
of West Berkshire District Council in respect of the application for inclusion in the list
of Bidders, and that no representation or warranty, express or implied, is or will be
made or given in relation to the accuracy or the completeness of any of the information
contained in such documentation or otherwise provided by or on behalf of West
Berkshire District Council (in writing or otherwise) to me/us or my/our advisers and
(save in the case of fraudulent misrepresentation) no responsibility or liability is or will
be accepted by West Berkshire District Council or by any Members, officers,
employees, agents or professional advisers in relation to such information. I/We confirm
that I/we have not relied upon any information provided by or on behalf of West
Berkshire District Council (in writing or otherwise).
I/we confirm that I am/ we are acting as principal and not as nominee, trustee, agent or
broker for any other person and that, if invited to bid, I/we will do so only as a body
corporate, or as a partnership, or as a single individual, or as a group of connected
individuals (within the meaning of paragraph 5(1) of the Financial Services Act 1986
(Investment Advertisement) (Exemptions) (No 2) Order 1988.)
Signed …………………………………………………… Date …………….
Signed …………………………………………………… Date …………….
For and on
behalf of: …………………………………………………………………………
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A.
LEAD ORGANISATION INFORMATION
Questions A1 to A4, to the extent applicable, are to be completed by the Lead
Organisation where a consortium or group, or if the Bidder is a sole organisation, that
organisation.
A1 – Name of the organisation that will act as a Lead Organisation for this project and
each of its Relevant Organisations.
Organisation Name
Service To Be Delivered
Lead Organisation
(Relevant Organisation
No.1)
Relevant Organisation
No.2
Relevant Organisation
No.3
Relevant Organisation
No.4
Relevant Organisation
No.5
Relevant Organisation
No.6
A2 – Name and contact details for principal contact:
Name:
Address:
Email:
Telephone:
Fax:
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A3 – Provide an organisation chart and details of the relationship between the Relevant
Organisations and state whether this may change during the design, installation and
operational phases of the contract.
A4 – Provide details of the likely share holding of each Relevant Organisation in the
service delivery vehicle for this project.
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B
COMPANY INFORMATION
This section should be completed by all Relevant Organisations including the Lead
Organisation. If further space is needed to answer any question please complete on a
separate sheet clearly marking upon it the question to which it relates.
General Information
B1 – Organisation Name
B2 – Provide details of registered office, registered number and date of registration of
company. If not a company, provide status of organisation, including details of the
trading address.
B3 – Organisation Information
Type of organisation (public/private limited company, partnership etc):
Please enclose a copy of the Company Certificate of Incorporation (if applicable) and
any certificate of incorporation on change of name. Enclosed: YES /NO
VAT number:
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B4 – Contact Details:
Correspondence address (if different from B2):
Telephone Number:
Email Address:
B5 – Provide details of the organisation’s main area of business and confirm (in the case
of a company) that the objects set out in the Memorandum of Association include the
provision of such services as are described within the Information Pack.
B6 – If the Relevant Organisation is a limited company, where it is a subsidiary of
another company, please provide details of the name of the holding or parent
company.
B7 – Confirm and sign the statement relating to good standing set out in Appendix 3.
The Council may also seek evidence at a later date, in confirmation of the answer.
Details of Directors and Partners.
B8 – Have any of the Directors or Partners:
a) Been employed by this Council?
YES/NO
b) Had a relative/s who is employed by West Berkshire Council at a senior level or is a
Councillor?
YES/NO
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If the answer to either (a) or (b) is yes please give details.
Legal Eligibility
B9 – Provide details of any court actions in which the Relevant Organisation has been
involved over the last three years with a judgement debt of over £10,000 enforced
against the organisation.
B10 – Provide details of any pending or threatened litigation relevant to the provision of
a waste management service that is currently outstanding against the Relevant
Organisation.
B11 – Provide details if the Relevant Organisation has at any time:
a) being an individual been made bankrupt, had a receiving order or administration
order made against them, made any composition or arrangement (whether formal or
informal) with or for the benefit of their creditors or has made any conveyance or
assignment for the benefit of their creditors or has had an interim receiver of their
property appointed under Section 286 of the Insolvency Act 1986 or has been made
the subject of an application for an interim order under Section 253 of the
Insolvency Act 1986;
b) being a partnership or co-operative, been involved in dissolution or termination;
c) being a partnership:
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• entered into a voluntary arrangement under clause 4 of the Insolvent Partnership
Order 1994 (“the Order”), or
• had a petition presented to any court for its winding up under clauses 7 and 8 of
the Order, or
• had a petition presented to any court for an administration order under clause 6
of the Order, or
• presented a petition for winding up under clauses 9 and 10 of the Order, or
• presented any joint bankruptcy petition under clause 11 of the Order.
d) being a company passed a resolution for winding up or been subject to an order of
the Court for winding up otherwise than for the purposes of a bona fide
reconstruction or amalgamation, or been the subject of any voluntary arrangement
under Section 1 of the Insolvency Act 1986 or had a receiver, manager administrator
or administrative receiver on behalf of a creditor appointed in respect of the
company’s business or any part thereof.
B12 – Provide details if the Organisation, or any proprietor, director partner or associate
thereof ever in the course of his business:
a) has been convicted of a criminal offence relating to the conduct of that business,
or
b) has committed an act of grave misconduct in the course of that business.
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B13 –Provide details of any successful prosecutions against the organisation in the last
3 years under any of the provisions set out in Appendix 1 of this questionnaire or any
other Environmental, Health and Safety or Transport related legislation.
B14 – Provide evidence of the Public Liability Insurance, Professional Indemnity
Insurance and Employer Liability Insurance for the Relevant Organisation. Evidence
should include the name of the insurers, policy numbers, expiry date, any aggregate of
events for claims and limits for any one event and the excesses under the policy.
( i )
Public Liability Insurance
Name of Insurers:
Policy Numbers:
Expiry Date:
Limit for any one event:
Excess/ Deductible:
Limit in any one period of insurance if applicable:
( ii )
Professional Indemnity Insurance
Name of Insurers:
Policy Numbers:
Expiry Date:
Limit for any one event:
Excess / Deductible:
Limit in any one period of insurance if applicable:
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( iii ) Employer Liability Insurance
Name of Insurers:
Policy Numbers:
Expiry date:
Limit for any one event:
Excess/ Deductible:
Limit in any one period of Insurance if applicable:
B15 – Please provide the annual aggregate total in relation to all insurance polices held
by each Relevant Organisation.
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C
FINANCIAL
AND
ECONOMIC
INFORMATION
FOR
EACH
RELEVANT ORGANISATION
These questions are to be completed by each Relevant Organisation on separate sheets,
if applicable. C1 – Name of the Relevant Organisation
C2 – Name and Address of Bankers
C3 – Name and Address of Auditors
C4 – Provide copies of the previous three financial years audited accounts. If you are a
partnership
please
request
a
separate
partnership
question
from
[email address]
ENCLOSED: YES/NO
C5 – Provide details of the Relevant Organisation’s overall turnover and the turnover
for Waste Management Core Services for the previous three financial years.
Year -
Year -
Year –
Overall Turnover
Waste Management Core Services
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C6 – Provide a statement, as at the last reporting date, of any contingent liability or loss
(where not otherwise reported) that would require disclosure in accordance with
International Accounting Standard 10.
C7 – Provide a statement that the ownership of the Relevant Organisation has not
changed significantly over the past 12 months. Where applicable, please provide details.
C8 – Provide a statement that the Relevant Organisation has not been subject to a
financial investigation by an accredited UK or EC regulator. Where applicable please
provide details.
C9 – Provide a statement indicating the Relevant Organisation’s willingness to provide
a performance guarantee under the terms of the Council’s contract.
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Parent Company and Guarantees
Questions C10 to C12 are to be completed by the holding or parent company, or where
different, the guarantor of each Relevant Organisation. Provide answers on separate
sheets, if applicable.
C10 – Provide details of the Applicant’s Ultimate Holding Company, Parent Company
or Guarantor if different to question B6.
C11 – Provide a statement of willingness to provide a Parent Company Guarantee direct
to the Council to cover the Relevant Organisation’s performance under the terms of the
Council’s contract.
C12 – Provide similar financial/economic information, in relation to the guarantor of
the Relevant Organisation.
(a)
Contact Details
Name:
Name and address of Bankers:
Name and address of Auditors:
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(b)
Provide copies of the previous three financial years audited accounts for
the guarantor of the Relevant Organisation. If you are a partnership please request a
separate partnership question from [email address]
ENCLOSED: YES/NO
(c)
Turnover information
Year-
Year-
Year-
Overall Turnover
Core Waste Management Services
(d)
Provide a statement, as at the last reporting date, of any contingent
liability or loss (where not otherwise reported) that would require disclose in accordance
with International Accounting Standard 10.
(e)
Provide a statement that the ownership of the Relevant Organisation has
not changed significantly over the past 12 months. Where applicable, please provide
details.
(f)
Provide a statement that the guarantor has not been subject to a financial
investigation by an accredited UK or EC regulator. Where applicable please provide
details.
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(g)
Provide details of any outstanding legal or financial claims the guarantor
is subject to.
Ability and Approach to Raising Project Finance
Question C13 is to be completed by each Relevant Organisation.
C13 – Provide details as to prior experience in raising project finance. Information as to
the form of that finance and, where the information is being provided by a Relevant
Organisation, the role played by that Relevant Organisation in that project (i.e. Bidder,
consortium member etc.).
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Question C14 is to be completed by the Lead Organisation.
C14 – Provide details of the proposed approach to finance for this project and the
structure that funding will take. Details should also be given as to the process by which
the organisation intends to secure the finance required, including where appropriate the
proportion of equity to be provided and the likely sources of external funding and its
form.
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D
TECHNICAL
CAPACITY
AND
ABILITY
OF
RELEVANT
ORGANISATIONS
All questions are to be completed by each Relevant Organisation, on separate sheets, if
applicable.
Project Experience
D1 – Reference Projects: Provide details of current and recent (those that may have
terminated or expired within the past 3 years) major integrated or part integrated waste
management contracts where you are, or have been involved in the delivery, which the
Relevant Organisation has bid for, participated in, or those contracts where the Relevant
Organisation has provided services comparable with its proposed role within this
consortium or group. Provide the full names and addresses of relevant client/customer
contacts in order that references may be taken up.
Name of contracting
organisation
Address of
contracting
organisation
Contract title
Contact officer:
Tel number:
Email:
Is the contract a
PFI,
PPP or other type of
waste management
contract?
(please state)
Description
of services and works
provided by
contractor as part of
the contract.
Key facilities used in
the provision
of services and works
(please note
Appendix 2
should be completed)
Total contract value
(£)
Annual contract value
(£)
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Funding raised and
funding source
Contract start date
Where are you in the
contract process?
Contract completion
date
D2 – Provide details of all contracts (waste management and non-waste management)
current and recent (those that may have terminated or expired within the past 3 years)
that are or have been provided to West Berkshire Council.
West
Berkshire Council
Service Unit
Contract title
Description of
services and works
provided by
contractor as part of
the contract.
Total contract
value (£)
Annual
contract value(£)
Contract start date
Contract completion
date
Repeat these tables as required.
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D3 – Provide details of any Contracts to which the Relevant Organisation is a signatory
over £3 million where there has been a failure to complete the contract on time or at all,
or where there have been claims for damages, or where damages have been deducted or
recovered, in either case only where the amounts exceed £50,000.00. Also details of any
contracts terminated, partially terminated or employment determined. This statement
should only take account of incidents in the past three years.
Year-
Year-
Year-
Relevant Organisation
Contracting Organisation
Failures to complete the
Contract
Claims for damages
Damages deducted or
recovered
Contracts terminated
Contracts
partially terminated
(including service/works
terminated)
Employment terminated
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Technical Experience
D4 – Provide details of the relevant Organisation’s experience of providing the
following core waste management services for municipal waste, either directly or by
subcontracting. We acknowledge that organisations may not have experience in all of
these areas.
Waste
Yes
No
Location
Details (including
References
Management
(please
(please
Contract values).If (The
Services
tick)
tick)
subcontracted,
Council reserves
provide details.
the right to
call
in references)
Household
waste
collection
Kerbside
collection
of
recyclables
Kerbside
collection
of
green
and/or
biowaste
Litter
collection and
street
cleansing
services
Waste
recycling and
composting
services
Residual
waste
treatment and
disposal
Management
and
operation
of
civic amenity
sites
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D5 – Does the Relevant Organisation have experience of providing the following
municipal waste management service or activity either directly or by subcontracting?
We acknowledge that organisations may not have experience in all of these areas.
Waste
Yes
No
Location
Details (including
References (The
management
(please
(please
Contract values).
Council reserves the
services/
tick)
tick)
If sub-contracted
right to call in
activities
Please provide
references)
details.
Waste
haulage
Windrow
composting
In vessel
composting
Operation of
waste
transfer
stations
Operation of
material
recovery
plant (MRF)
Operation of
mechanical
and
biological
treatment
plant(MBT)
Operation of
anaerobic
digestion
Landfill of
waste
Operation of
thermal
treatment
and energy
recovery
plant(please
specify type)
Other waste
treatment
and
recovery
plant(please
specify)
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Bring bank
provision
and
servicing
Waste
awareness
campaigns
and
educational
services
Ecology
Village/
Resource
Park
management
Marketing
recycled and
recovered
materials
Abandoned
vehicles
collection,
treatment
and disposal
Fridge and
freezer
treatment
and
disposal
Household
clinical
waste
collection
and
management
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D6 – How many contracts does the Relevant Organisations have for the provision of
municipal waste management services and facilities?
Number
Services
Facilities
Total value
(please tick)
(please tick)
of contracts(£)
None
1-4
5-10
>10
D7 – How long has the Relevant Organisation been operating in the municipal waste
management sector?
Years
Please tick
<1
1-4
5-10
>10
D8 – Please provide details of the Relevant Organisation’s experience of gaining waste
management licences, PPC permits and planning permission (or equivalent) for the
provision of the following facilities. The information provided should include details of
the planning authority, facility type and scale (including throughput), location and year.
Facilities
Details
Waste education facilities
Depots (for waste collection and street
cleansing vehicles)
Civic amenity sites/household waste
recycling centres
Transfer stations
Materials recovery facilities
Landfill sites
Aerobic composting facilities
Anaerobic digestion facilities
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Mechanical and biological treatment
plant
(MBT plant)
Waste to energy or other thermal
treatment facilities (please include
any CHP plant)
Ecology Village/ Resource Park
(including eco-parks and
similar developments)
Integrated waste management facilities
Bring bank sites
Please answer the above question on a separate sheet and provide comprehensive
details.
D9 – Provide details of the Relevant Organisation‘s experience of production of all
recycled and recovered materials/products from the facilities listed in D1, of comparable
scale to that anticipated as part of this contract.
Materials/products
Location
Details (including
annual throughput)
Paper
Glass
Metals (please specify)
Plastics(please specify)
Textiles
Compost/soil improvers
Energy
Others (please specify)
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D10 – Please provide, if possible, two examples of existing contracts where the
Relevant Organisation can provide demonstrable experience of the following activities:
Activity
Contracting
Contact at Contracting
Details (including objectives,
Organisation
Organisation (including
performance indicators
name, address &
and delivery)
telephone number)
The Council reserves
the right to call in
references.
Partnering
1
2
Best Value
1
(or
equivalent)
2
Continuous
1
Improvement
2
Stakeholder
1
engagement
2
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Staff Experience
Questions to be completed by each Relevant Organisation, on separate sheets, if
applicable.
D11 – Please provide details of the Relevant Organisation’s current management
structure (including waste service and facility operations).
D12 – How many employees are there in the Relevant Organisation (waste management
specific)?
Number
Please tick
1-50
50-100
100-500
>500
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D13 – Please provide details of the number of staff holding certificates of technical
competence (COTC) and the levels/activities that these relate to.
D14 – Provide details of all the senior persons who have experience in the management,
development and provision of services similar to those described in the Information
Pack and who are likely to be involved in the running of the project for the Bidder, and
state if these are different from those who will be involved in negotiations with the
Council. CVs should be attached for the senior people.
D15 - Provide details for the Relevant Organisations of any awards or external quality
accreditation schemes (e.g. BS EN ISO 9000:2000, BS EN ISO14001 or equivalents)
subscribed to or achieved.
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D16 – Provide details of the membership of relevant trade associations/ professional
bodies of both the Relevant Organisation and the staff identified in D13 and D14.
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E
EXPERIENCE OF WORKING ON SIMILAR PROJECTS
These questions are to be responded to by the Lead Organisation.
E1 – Provide details as to whether the Lead Organisation has worked or is working
together with other members of the consortium or group on other similar Public Private
Partnerships or PFI or equivalent projects. Disclose the date when this relationship
started and whether the project has reached bidding stage, Preferred Bidder stage, or has
reached financial close, has completed construction /installation, has been cancelled, or
if none of these are applicable, the stage the project has reached.
E2 – Provide details where new relationships are being formed to create an
organisation.
E3 – Identify any potential conflicts of interest that may arise if the organisation were
selected (taking into account all Relevant Organisations).
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F
POLICY INFORMATION
F1 – What is the size of the Relevant Organisation? Please state number of:
a) partners; and
b) employees (including all full-time employees, apprentices, and other trainees).
F2 – Of the total number of employees in F1, how many are managers?
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F3 - Is the Relevant Organisation part of a larger company, consortium or group? If it
is, which of your employment policies do you determine, and which ones apply to all
organisations within the company, consortium or group?
F4 – Is it your policy as an employer to comply with your statutory obligations under
the Race Relations Act 1976, which applies to Great Britain or equivalent legislation
that applies in the countries in which your organisation employs staff? Accordingly, is it
your practice not to discriminate directly or indirectly on grounds of colour, race,
nationality, or ethnic or national origins in relation to decisions to recruit, select,
remunerate, train, transfer and promote employees? If yes, provide details.
F5 – In the last three years, has any finding of unlawful racial discrimination in the
employment field been made against the Relevant Organisation by the employment
tribunal, the employment appeal tribunal, or any court, or in comparable proceedings in
any other jurisdiction?
YES / NO
F6 – In the last three years, has the Relevant Organisation been the subject of formal
investigation by the Commission for Racial Equality (CRE), or a comparable body, on
the grounds of alleged unlawful discrimination in the employment field?
YES / NO
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F7 – If the answer to question F5 is yes, or in relation to question F6 the CRE or
comparable body has made a finding adverse to the Relevant Organisation, what steps
have you taken as a result of that finding?
F8 – Does the Relevant Organisation comply with:
The Sex Discrimination Act 1975
YES/NO
The Disability Discrimination
YES/NO
Act 1995
The Equal Pay Act 1975
YES/NO
F9 - Has any court or tribunal made any findings of unlawful sexual discrimination
against the Relevant Organisation in the last three years?
YES/NO
If the answer to the question above is YES, detail the steps, which were taken in
consequence of that finding.
F10 – Enclose a copy of your company Health and Safety policy (covering General
Policy, Organisation and Arrangements) as required by Section 2 (3) of the Health and
Safety at Work Act 1974 and any codes of safe work practices issued to employees.
ENCLOSED: YES/NO
If your company policy does not detail any of the following, enclose written details of:
(a) Procedures to be followed in the case of emergency.
ENCLOSED: YES/NO
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(b) Procedures for the reporting and recording of accidents and dangerous occurrences.
ENCLOSED: YES/NO
(c) First Aid Welfare Provisions
ENCLOSED: YES/NO
(d) Provision of appropriate clothing and equipment
ENCLOSED: YES/NO
To be completed by each Relevant Organisation.
F11 – Has your company ever been prosecuted or served notices by the Health and
Safety Executive?
If the answer to the question above is YES please give details.
F12 – Has your company got an Environmental Policy? If so, please enclose.
ENCLOSED: YES/NO
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APPENDIX 1
Prosecutions
•
Sections 92 (6), 93 (3) of the Control of Pollution Act 1974;
•
Section 2 of the Refuse Disposal (Amenity) Act 1978;
•
Section 9 of Food and Environmental Protection Act 1985;
•
Transfrontier Shipment of Hazardous Waste Regulations 1988;
•
Sections 1,5,6(9) and 7(3) of the Control Pollution Amendment Act 1989;
•
Water Act 1989;
•
Sections 23 (1), 33,34 (6), 44, 47 (6), 57(5), 63(2), 69(9), 70(4), 71(3) and 80(4)
of the Environmental Protection Act 1990;
•
Water Consolidation (Consequential Provisions) Act 1991;
•
Clean Air Act 1993;
•
Environment Act 1995;
•
Goods Vehicles (Licensing of Operators) Act 1995;
•
Special Waste Regulations 1996/972 as amended;
And all other environmental, health and safety and transport related legislation.
Note: details of a conviction need not to be given where under the terms of the
Rehabilitation of Offenders Act 1974 the conviction is spent.
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APPENDIX 2
Facility Information (for use in Question D1)
Type
of Facility
Waste
Waste
Waste
Other
(please
Collection
Recovery
Disposal
select one)
CLIENT REFERENCE
Name of Client if different to D1
………………………………………………………………………………………………………
Address……………………………………………………………………………………………
.……………………………………………………………………………………………………...
Telephone
Fax Number………………………………………
Number…………………………………
Project
Contact
Manager…………………………………… Name…………………………………………
Email
Address…………………………………….
CONTRACT DETAILS
Contract
Number: ………………………………………………………………………………………….
Type of Contract
PFI/Project
Design/Build
Hard Specification
Finance
(select
Service
Own
Operate
applicable)
contract
Other-specify
Role in Project
Design
Construction
Operate
(select
Manage as part of System
applicable):
Other
- Specify
Start Date (for
role(s) noted): …………………………………………………………………………………
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Scheduled Date of Completion at Start
Date: ……………………………………………………………………………………………….
Actual Date of Completion (for
role(s) noted): ……………………………………………………………………………………
Estimated
Actual Final
Cost: …………………………………………
Cost: ………………………………………….
Name of Project
Telephone
Lead: ………………………………………… Number: ………………………….………….
FACILITY REFERENCE
Name of Facility or
Service:…………………………………………………………………………………………….……
…………………………………………………………………………………………………
Location:
………………………………………………………………………………………………………
………………………………………………………………………………………………………
Description of Facility/Service
(attach details): ………………………………………………………………………….………
………………………………………………………………………………………………………
………………………………………………………………………………………………………
Area or Local Authorities
served: …………………………………………………………………………………………….
………………………………………………………………………………………………………
Feedstock Description (attach
composition): ……………………………………………………………………………………
Design Capacity:
………………………………………………………………………………………….
Operating Capacity:
……………………………………………………………………………….…………
Current Operating Throughput:
……………………………………………………………………………………...
Number of Shifts:
……………………………………………………………………………………………..
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PERFORMANCE OF FACILITY OR SERVICE
Regulatory
Authority: ………………………………………………………………………………………...
Name:
………………………………………………………………………………………………………
Address:
………………………………………………………………………………………………………
………………………………………………………………………………………………………
Telephone
Fax
Number: ……………………………………….
Number: ………………………………….
Email
Contact
Address: ……………………………………….
Name:……………………………………..
Most relevant governing Standards, Acts and/or Regulations (Including site licences):
………………………………………………………………………………………………………
………………………………………………………………………………………………………
……………………………………………………………………………………………………...
………………………………………………………………………………………………………
Additional standards met by Facility or service
…………………………………………….………………………………………………………..
………………………………………………………………………………………………………
Have there been one or more incidents where applicable standards were not met?
Yes, provide details on an attached sheet
No
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APPENDIX 3
To be signed by each Relevant Organisation.
STATEMENT RELATING TO GOOD STANDING
CRITERIA FOR REJECTION OF SERVICE PROVIDERS – in accordance with
Article 29 of Directive 92/50 EC/Regulation 14 Public Services Contracts Regulations
1991 No.2680
West Berkshire Council Integrated Waste Management Contract
We confirm that, to the best of our knowledge:
The contractor/ tenderer named below (and its directors and partners where relevant)
has not (or has not been):
• in a state of bankruptcy, insolvency, compulsory winding up, administration,
receivership, composition with creditors or any analogous state, or subject to
relevant proceedings
• convicted of a criminal offence relating to business or professional conduct
• committed an act of grave misconduct in the course of its business or profession
• failed to fulfil its obligations relating to the payment of social security contributions
• failed to fulfil obligations relating to the payment of taxes
• been guilty of serious misrepresentation in providing information required as set out
in the preceding requirements and/or information required to be provided in
response to the prequalification questionnaire.
or is in breach of other provisions of Article 29 of Directive 92/50 EC/Regulation 14
Public Services Contracts Regulations 1991 No.2680.
And further confirms that, where applicable:
• where licensing and/or membership of a specified organisation is required (in the
EU member state where it is established) in order to provide the Services then it
holds the relevant licence and/or membership
• It is registered with the appropriate trade or professional register.
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Signed:……………………………………………………………………………..
Name: ……………………………………………………………………………..
Position:…………………………………………………………………………....
Name of Contractor/
Tenderer:……………………………………………………………….………….
There are detailed rules on what constitutes sufficient registration: a certificate of
incorporation at Companies House is sufficient for UK established companies.
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