CHILDREN AND LIFE LONG LEARNING
DIRECTORATE
JOB DESCRIPTION & PERSON SPECIFICATION
Children and Life Long Learning Directorate
School Improvement Division
Position
Post Ref
Post Title
Grade
Date
Number
Administrator
Elective Home Education/
50110624
Assessment
Grade 5
April 2008
Project and Officer Support
Team
REPORTING RELATIONSHIPS
Responsible to: Team Leader, Project and Officer Support Team
Responsible for: Admin and ICT support for Elective Home Education
and Assessment
MISSION STATEMENT OF DIVISION
To ensure that the core responsibility of the CLLD in relation to monitoring,
challenging, supporting and intervening are carried out to the highest
standard.
To promote, encourage and support the highest quality of teaching and
learning by providing a wide range of consultancy and training services,
including management and curriculum advice to schools.
JOB PURPOSE
To support the Local Authority programme relating to Elective Home
Education.
To administer the local Authority KS2/3 Assessment monitoring and KS1
Moderation programmes.
Both of the above to improve educational attainment and complement the
requirement of the Children’s Act (Every Child matters).
Provision of a range of IT and Admin Support to the Business and
Organizational Development Manager.
ACCOUNTABILITIES:
To create and maintain Assessment databases using IT packages including
Excel. Act as Local Authority user for National Assessment Agency webs
dealing with queries from schools. Production of statistical data from the
databases/website as required for reports.
Management of the administration for and attendance at Assessment
Development Group and KS1 Moderators Meetings including circulation of
agenda, minutes, information to schools and collation of materials, resources.
Providing administrative support in respect of Associate KS1 Moderators
regarding contracts and payments.
To receive and ensure secure storage of strictly confidential KS2/3 SATS
materials.
To provide a range of administrative and IT support service to the Business
and Organizational Development Manager including word processing,
ordering, minute taking of the SID Business and Development Group,
maintenance of the calendar, scheduling of meetings, telephone and postal
duties.
To develop and maintain effective and efficient manual and IT systems to
manage extensive data relating to Elective Home Education (EHE) and
archiving of confidential information in accordance with the Data
Protection/freedom of information act.
Maintenance and update of EMS and Excel databases in relation to EHE
children.
In respect of EHE meet stated EHE targets, distribute guidance information,
provision of paperwork to monitoring officers, scheduling and attendance at
fortnightly review meetings, resources.
Maintain and develop Directorate, Divisional, Inter LA and Inter Agency links
in respect of Elective Home Education.
Membership and administration of the EHE Midland Group Conferences and
EHE Team meetings,including circulation of agendas, minutes and collation of
materials, resources.
Production of EHE statistical data (for forms, reports) as and when required –
extracting information from databases.
Key Tasks 2007 – 2008
1. To review and develop admin and IT systems to support EHE
2. To co-ordinate the safe storage, retention and removal of EHE records in
line with corporate procedures
3. To provide admin support for the EHE Conference, ie room booking,
circulation of papers, taking minutes, etc
4. To review and develop admin and IT systems to support Assessment
5. To provide admin support to the Assessment Development Group, ie
arranging meetings, circulation of papers, collation of materials, ordering
resources
6. To review and develop admin and IT systems to support Business and
Organisational Development
7. To identify opportunities for professional development through the review
process for own development.
8. To participate in and contribute to the SID organizational review process.
9. To participate in and contribute to SID professional development activities.
The content of this job description and person specification will be reviewed
on an annual basis in line with the Children and Lifelong Learning
Directorate’s training and development review policy.
PERSON SPECIFICATION
FACTORS
ESSENTIAL DESIRABLE MEASURED
BY
QUALIFICATIONS AND SKILLS
• 4 GCSE’s or equivalent including
Letter of
Maths and English
√
application/
Certificates
•
NVQ level 3 Business Admin or
equivalent
√
√
• An IT qualification equivalent to
competency level of ECDL/CLAIT
SPECIAL KNOWLEDGE, ABILITIES
AND/OR EXPERIENCE
•
Experience of working within an
√
Letter of
office environment
application/
interview
√
•
Fluent in the use of Microsoft
office
√
•
Evidence of good communication
skills both written and oral
√
•
The ability to analyze and present
information
•
Excellent organizational skills and
√
the ability to manage deadlines
• Ability of working successfully with
√
internal and external clients.
• Experience of attending meetings
√
to take minutes
Letter of
application/
interview
• Must be a driver and have access
√
to a vehicle
PERSONAL QUALITIES
• Ability of working cooperatively and
√
constructively with others
√
• Creative thinking and problem solving
and the ability to work on own initiative
Letter of
√
• Flexibility and the ability to respond
application/
positively to changes in allocation of
interview
duties
√
• Discretion and the ability to maintain
confidentiality
√
•
Customer focused
INTEREST AND MOTIVATION IN THE
JOB
√
• A commitment to further personal
development and training
Letter of
√
application/
• Self motivated with a high level of effort
interview
and enthusiasm
√
.
