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This is an HTML version of an attachment to the Freedom of Information request 'Sefton Park planning documents 2006'.
Dear Ms Lethbridge-Tatlow

Thank you for your response.

I would like to take this opportunity to update you on the progress of compiling the information that you have requested.

Michael Branaghan, Strategy Leader, Capital, Assets and School Organisation was on leave when your request was received into the office. Due to the nature of your request it was not possible at that time to delegate this work to colleagues. However, on Michael's return to the office on Monday 8 December I did advise him that he had received several requests for information under the Freedom of Information Act regarding the proposals for Sefton Park Infant and Junior Schools.

Unfortunately, on Tuesday 9 December Michael's father suffered a severe stroke, naturally Michael was given compassionate leave to travel to the Midlands to be with his father and family. Michael's father is now in a stable condition and he returned to work on Monday 15 December.

Michael has began to research the information that you have requested. No doubt you can appreciate that many records regarding Sefton Park have been archived and we are actively in the process of retrieving the necessary information. There is also an element within several pieces of information relating to other schemes, this information will be required to be removed before information can be submitted into the public domain.

As your request for information predates Michael's employment with Bristol City Council it has been necessary to contact colleagues requesting their assistance. Unfortunately, one colleague who was involved with the proposals is also on compassionate leave following the very sudden death of his father last weekend. His colleague is now on annual leave until 2 January, 2009 which obviously will impact on finalising the process.

We are, of course, exploring every avenue we possibily can in an attempt to comply with your request. An officer will be asked to look at files shortly relating to Sefton Park in the absence of the two colleagues mentioned above. Under Bristol City Council Information Security Policy it is the responsibility of each individual to :
- be familiar with current policies and legislation relating to use of IT systems and data
protection
- comply with the security measures laid down for the use of computer systems and
protection of data
- take action as necessary to prevent incidents of misuse of systems or data
- report failures of security to the appropriate security administrator

Officers have not be able to access colleagues computers to search for information.

We do appreciate that you will be disappointed by the delay which has been beyond our control. We are, as mentioned above endeavouring to collate the remainder of information and will send all relevant information to you at the earliest opportunity.

Yours sincerely


Julie Cole

>>> Katherine Lethbridge-Tatlow <[FOI #4277 email]> 29/11/08 >>>

Dear Julie Cole,

I believe that I have been quite specific enough in my request,
however, if you need clarification:

The report presented by Michael Branaghan to Bristol Council
Cabinet on March 9th 2006 mentions meetings which were held with
planning officers and City of Bristol College following cabinet
approval to consult on expanding Sefton Park Schools.

I suggest that you contact Michael Branaghan to ascertain the dates
of these meetings.

Please provide all documented minutes of these meetings including
all emails, letters and any other documented contact, within 2
months (either side) of the date/s of these meetings, between any
officers of the council or members of the cabinet and planning
officers, where references are made to Sefton Park School.

I would like this to be treated as a continuation of my original
request.

Thank you,

Yours sincerely,

Katherine Lethbridge-Tatlow

-----Original Message-----

Dear Ms Lethbridge-Tatlow

May I take this opportunity to thank you for your request for
information relating to meeting held with Planning Officers
regarding the proposed expansion of Sefton Park Infant and Junior
Schools under the Freedom of Information Act.

Please find attached an initial letter regarding your request.

Regards.





Julie Cole PA to Strategy Leader, Capital, Assets and School
Organisation Children and Young People's Services Bristol City
Council PO Box 57 The Council House College Green Bristol BS99 7EB

Tel: 0117 903 6108 Fax: 0117 903 7775

Please note that my email address has now changed to:

[email address]



Dear Sir or Madam,

Please would you provide all documents and transcripts of
telephone conversations pertaining to the meetings held with
planning officers and City of Bristol College in 2006 concerning
the expansion of Seftion Park Schools.

Reference to these meetings is made in the "Report of The Director
of Education and Lifelong Learning" relating to the "Establishment
Of A New 210 Place Primary School In Bishopston Ward" submitted to
the Cabinet Meeting of 9th March 2006 (see page 3 item 4 reproduced
below).

----------------------

4. Following Cabinet approval to consult on expanding Sefton Park
schools meetings were held with planning officers and City of
Bristol College. It became obvious that due to planning issues and
space restrictions the option originally proposed was unachievable.
Further feasibility work was commissioned to investigate other
possible options. The result of this work was that the quickest and
most cost effective way of providing the additional primary school
places required was to establish a new school.

----------------------

Thank you in anticipation,

Yours faithfully,

Katherine Lethbridge-Tatlow

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