Royal Mail – Strictly Confidential
RMH(08)9TH
RMH08/133 - 150
ROYAL MAIL HOLDINGS plc
(Company no. 4074919)
Minutes of the meeting of the Board of Directors
held at 148 Old Street, London, on 8 October 2008
Present: Allan Leighton
Chairman
Andrew Carr-Locke
Non-Executive Director
Alan Cook
Managing Director, Post Office Ltd
Adam Crozier
Group Chief Executive
Ian Duncan
Group Finance Director
Richard Handover
Non-Executive Director
Mark Higson
Managing Director, Royal Mail Letters
Baroness Prosser
Non-Executive Director
Helen Weir
Non-Executive Director (for RMH08/139-150)
In attendance:
Jonathan Evans
Company Secretary
Also present:
Rico Back
Chief Executive, GLS
Brian Goggin
Group Chief Executive, Bank of Ireland, for RMH08/138
Des Crowley
Chief Executive UK Financial Services, Bank of Ireland, for
RMH08/138
Martin Gafsen
Group Property Director, for RMH08/142
Jane Newell
Chair, Royal Mail Pensions Trustees Ltd, for RMH08/143
Gerry Degaute
Chief Executive, Royal Mail Pensions Trustees Ltd, for
RMH08/143
Alex Smith
Commercial Director, Royal Mail Letters, for RMH08/144
Stephen Agar
Managing Director, Wholesale, for RMH08/144
Luisa Fulci
Director of Marketing Services, Royal Mail Letters, for
RMH08/144
Frank Schinella
Finance Director, Royal Mail Letters, for RMH08/145
RMH08/133
MINUTES OF PREVIOUS MEETING – RMH(08)8TH
(a)
The
Board
approved the minutes of the meeting held on 11
September 2008.
RMH08/134
MATTERS ARISING – RMH(08)77
(a)
The
Board
noted the status report.
RMH08/135
OTHER MINUTES
(a)
The
Board
noted the minutes of the meetings of:
• the Group Executive Team on 17 July 2008
• the Audit and Risk Committee on 3 September 2008.
67
Royal Mail – Strictly Confidential
RMH08/136
REPORTS OF CHAIRS OF BOARD COMMITTEES
(a)
[ Information removed ]
(b)
the search for a new Group HR director continued, and a short
list was being compiled for Adam Crozier and the Committee
to interview;
[ Information removed ]
RMH08/137
INDEPENDENT REVIEW OF THE POSTAL SECTOR
(a)
Adam Crozier updated the Board on the current state of the
Review. [ Information removed ]
RMH08/138
BANK OF IRELAND – RMH(08)78
[ Information removed ]
RMH08/139
FINANCE DIRECTOR’S REPORT – RMH(08)79
(a)
The
Board
noted the report for period 5, and the flash results
for period 6.
[ Information removed ]
RMH08/140
HALF-YEAR TRADING STATEMENT – RMH(08)80
(a) The
Board
noted Ian Duncan’s paper, which sought approval
for the proposed process for approving the 2008-09 half year
results;
(b) the
Board:
• noted the draft results as set out earlier in the Finance
Director’s report to the meeting;
• agreed the proposed process and timetable for approving
the final results;
• delegated authority to the Board Accounts Sub
Committee, comprising any three of Allan Leighton, Adam
Crozier, Ian Duncan and Helen Weir, to approve the Ernst
& Young engagement letter and to finalise, approve and
publish the Trading Statement for 2008-09.
[ Information removed ]
RMH08/142
[ Information removed ]
RMH08/143
ROYAL MAIL PENSIONS PLAN ANNUAL REPORT 2007/08
– RMH(08)82
(a) The
Board
noted the RMPP annual report from Jane Newell,
and invited her and Gerry Degaute to make their presentation
to the Board;
68
Royal Mail – Strictly Confidential
[ Information removed ]
RMH08/146
EXECUTIVE DIRECTORS’ REPORTS
(a)
The
Board
noted the reports.
RMH08/147
TREASURY REPORT – RMH(08)85
(a)
The
Board
noted the paper.
RMH08/148
REGULATION REPORT – RMH(08)86
(a)
The
Board
noted the paper.
RMH08/149
COMPANY SECRETARY’S REPORT – RMH(08)87
(a)
The
Board
noted the report.
RMH08/150
CLOSE
(a)
In the absence of any further business, the Chairman closed
the meeting. The next scheduled meeting of the Board was
on 5 November 2008, at 148 Old Street, London.
69
Document Outline
