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'Accidents in LS15 Area'.
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Please find below a check list which you may find helpful when responding to an FOI request. Please note that if you DO hold the information all of the relevant processes must be completed on this list when you give your response or the request will be sent back to
you.
1. Do you hold this Information?
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2. Can it be retrieved within 18 hours? (Please look at the questions individually if necessary and provide a calculation as to why it would be over costs. This is imperative if the FOI Team is to use S12 - over costs exemption and always BEFORE YOU START ANY WORK ON THE REQUEST.
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3. Have you provided relevant context? (Please note that if the request has been marked as SENSITIVE the Command Team require that you add context to the request). If the request has been marked as SENSITIVE, has the information and context been signed off by the Head of Department. (Please note this is also a requirement of the Command Team).
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4. Have you let us know of any potential harm caused by disclosing the information? (For example - Significance of GPMS Markings, ongoing investigations, informant/CHIS information and vulnerable witnesses). UPDATE: In order for the FOI team to exempt information, as per new ACPO FOI guidelines issued Nov 09, actual examples of harm have to be gathered by the FOI team for use in the Public Interest Test which may have to be conveyed to the requester within the response.
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5. What is the TOTAL TIME it has taken to locate, retrieve and analyse the data requested? UPDATE: Please include the time spent PER PERSON involved in collating the information INCLUDING THE RANK/GRADE of each person.**
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** This information is needed in order to gauge the cost of dealing with FOI requests to West Yorkshire Police and therefore it is essential that the Rank/Grade of the officer is included in the time `spent' estimation given. This work has been commissioned at the request of the Chief Constable.
PLEASE NOTE THAT IF YOU DO NOT FULFILL ANY OF THE ABOVE (THAT ARE RELEVANT TO THE REQUEST YOU ARE DEALING WITH) THE REQUEST WILL BE SENT BACK TO YOU TO COMPLETE.
SPOC Information - Submitting Information to the FOI Team - RESTRICTED WHEN COMPLETED
SPOC Information - Submitting Information to the FOI Team - RESTRICTED WHEN COMPLETED