Microsoft Word - SEMMMS Project Board No 4 Minutes 110210.doc

Minutes
Project  SEMMMS A6 TO MANCHESTER AIRPORT RELIEF ROAD
Job No  D128008
Date of Meeting  11/02/10
Meeting No  PB4  Page 1 of 6

Location of Meeting
Hygarth House, Stockport
Time of Meeting
2:30pm
Subject of Meeting
Project Board No 4
Persons present including representation

Jim McMahon
SMBC
Chris Barber
MCC
John Gray

Cheshire East
John Twigg

Manchester Airport
Graham Martin
Scott Wilson
Martin Rigby
SMBC – in part for Design

Apologies
Andrew Ross
Cheshire East
Tim Baker

Scott Wilson

Distribution of notes to

As above plus

Sue Stevenson
SMBC
David Bland
MCC
Nasar Malik
Atkins
Joseph Roberts
Scott Wilson
s:\projects\semmms major information\15.0 meetings\15.3 project board
Date of Notes
16 February 2010
meetings\project board no 4\semmms project board no 4 minutes 110210.doc
Form No. Q102
24.05.00

Minutes
Project  SEMMMS A6 TO MANCHESTER AIRPORT RELIEF ROAD
Job No  D128008
Date of Meeting  11/02/10
Meeting No  PB4  Page 2 of 6

NOTES
ACTION
DATE
NOTES & ACTIONS

MINUTES OF PROJECT BOARD No 3

4.1
Minutes from previous meeting accepted

GOVERNANCE

4.2
JG confirmed that CE has no fundamental issues with that circulated  CE
19/02/10
by SW on 15/01/10.  To forward comments.

4.3
CB/DB to forward on comments.
MCC
19/02/10

4.4
Post  Meeting  Note:  SGC  meeting  30  March  2010,  14:30-16:30,  ALL
30/03/10
Committee Room 1 at Stockport Town Hall

4.5
CB stated that Cllr Cowell (MCC) with current election commitments  MCC
16/03/10
confirmed that he is unable to attend any SEMMMS SGC meeting.
DB to seek to get sign-off from Cllr Cowell on draft of the Terms of
Reference for the SGC and associated flowchart.

4.6
It  was  agreed  by  SMBC,  MCC  and  CE  that  the  Financial

Arrangements between the 3 no. LA’s would be  progressed on the
basis of length of scheme within the relevant authority.

4.7
SW progressing development of PID documentation relative to DfT  SW
26/02/10
comments – draft to be submitted to DfT by end of Feb 2010.

4.8
JMcM to convene meeting with GONW re planning submission and  SMBC
by
GONW stance on potential for ‘call-in’.  JMcM will provide invitation
15/03/10
to GONW to attend SEMMMS Project Board meetings.

COST CONTROL & FUNDING

4.9
CE  confirmed  that  approximately  £500K  funding  identified from  CE  CE
16/03/10
towards SEMMMS - CE to confirm figure to SEMMMS team.

4.10
SMBC  reiterated  that  at  present,  potential  for  funding  of  scheme  SMBC

development  costs  from  GMTF  is  unclear  and  to  be  pursued  by
SMBC with support of MCC.

4.11
MCC confirmed that no contribution budgeted for 2010/11.

s:\projects\semmms major information\15.0 meetings\15.3 project board
Date of Notes
16 February 2010
meetings\project board no 4\semmms project board no 4 minutes 110210.doc
Form No. Q102
24.05.00

Minutes
Project  SEMMMS A6 TO MANCHESTER AIRPORT RELIEF ROAD
Job No  D128008
Date of Meeting  11/02/10
Meeting No  PB4  Page 3 of 6

NOTES
ACTION
DATE
4.12
Forecast  expenditure  of  £1.18m  for  2009/10  currently  budgeted  to

balance.

SCHEME BUDGET incl. METROLINK

4.
JMcM confirmed that SEMMMS scheme budget does not include for

a  grade-separated  solution  for  Metrolink  interface  and  that  from
recent  meeting  with  GMPTE,  GMPTE  have  also  not  included  this
form of solution within the Metrolink Phase 3B budget.

4.
GMTPE indicated apporx. £8m for Metrolink ‘up & over’ and approx.  SW
19/02/10
£20m  for  Metrolink  ‘down  &  under’.    SW  to  adjust  Risk  Register
entry  for  Metrolink  interface  to  reflect  these  values  –  range  from
£4m (at-grade) to £20m, with £10m most likely cost.

4.
It  was  noted  that  Balfour  Beatty  will  be  appointed  (March  2010)  to  SMBC/

undertake  buildability  and  cost  review  (Corderoy),  that  will  provide  SW
comment on Metrolink aspects re interface and costs – will seek to
establish what can be achieved within scheme budget of £290m.

PFI

4.
Motts  /  SMBC  to  formally  respond  to  DfT  comments  received  via  SMBC
26/02/10
email on 28/01/10 on the “PFI Project Scope and Qualitative Value
for Money Appraisal” report dated December 2009.

4.
SMBC  to  resolve  appointment  of  Motts  and  associated  fee  SMBC
26/02/10
submitted for  progressing  PFI role.    Meeting  arranged for  23/02/10
with Motts and PWC to discuss delivery of Quantitative Assessment
Scope and Delivery.

4.
SMBC, CE and MCC to respond to email issued by TB on 21/01/10  SMBC /
22/02/10
with  regard  to  confirmation  is  required  from  the  3  authorities  as  to  MCC /
which  parts  of  the  principal  road  network  would  be  available  for  CE
inclusion in the PFI for operation and maintenance.

4.
JMcM  to  raise  matter  of  DfT  responses  on  PFI  with  GONW  –  SMBC
by
meeting to be convened as per item 4.8 above.
15/03/10

DESIGN

4.
Martin Rigby (SEMMMS Design Manager) presented the Styal Road

Options Appraisal for the 3 no. options.

4.
MR to circulate the Options Appraisal as Draft to Project Board.
SMBC
24/03/10
s:\projects\semmms major information\15.0 meetings\15.3 project board
Date of Notes
16 February 2010
meetings\project board no 4\semmms project board no 4 minutes 110210.doc
Form No. Q102
24.05.00

Minutes
Project  SEMMMS A6 TO MANCHESTER AIRPORT RELIEF ROAD
Job No  D128008
Date of Meeting  11/02/10
Meeting No  PB4  Page 4 of 6

NOTES
ACTION
DATE

4.
Project  Board  agreed  that  none  of  the  3  options  would  be

discounted at this stage.  Options 1 and 2 would be progressed for
inclusion  with  the  COBA  and  junction  analysis/traffic  modelling
aspect of the Manchester Airport Options Appraisal exercise.

4.
The  format  of  the  Options  Appraisal  for  the  Manchester  Airport  SMBC
16/03/10
options was agreed to be as per the Styal Road Options Appraisal,  (input
plus the following appraisal criteria:-
from

MAG)
•
traffic modelling / junction analysis (incl. Styal Road, options 1
& 2)
•
mini-COBA analysis (incl. Styal Road, options 1 & 2)
•
development land considerations to be progressed with
Manchester Airport input (John Atkins) – required for input to
land costs
•
legibility for users of new network
•
Metrolink interface

4.
Design  Freeze  3  (DF3)  will  be  inclusive  of  Styal  Road  and  Airport  SMBC
31/03/10
preferred options following Airport options appraisal.

4.
SMBC  to  convene  meeting(s)  with  Network  Rail  at  earliest  SMBC
Mar ‘10
opportunity to discuss principles of that currently being proposed for
SEMMMS and requirements from Network Rail.

1.
MINUTES OF PROJECT BOARD No 2

1.1
Financial Arrangements – 2009/10 – CE confirmed their contribution

for 2009/10 would be £180,000.

1.2
SMBC  advised  that  at  present,  potential  for  funding  of  scheme

development costs from GMTF is unclear.

2.
GENERAL

2.1
Scott Wilson  to  prepare  a  summary  document  list,  including  status  SW

for project board.
(TJB)

3.
GOVERNANCE

s:\projects\semmms major information\15.0 meetings\15.3 project board
Date of Notes
16 February 2010
meetings\project board no 4\semmms project board no 4 minutes 110210.doc
Form No. Q102
24.05.00

Minutes
Project  SEMMMS A6 TO MANCHESTER AIRPORT RELIEF ROAD
Job No  D128008
Date of Meeting  11/02/10
Meeting No  PB4  Page 5 of 6

NOTES
ACTION
DATE
3.1
Terms  of  Reference  for  Strategic  Governance  Committee  to  be  SW
12/01/10
drafted for project board to comment upon.
(TJB)

3.2
If  PFI  becomes  an  option  to  be  pursued  then  full  involvement  of  All
16/02/10
Local  Authorities  will  be  necessary.    Potential  impasse  with  DfT  if
PFI contributions unaffordable to LAs.  Members need to be advised
that  PFI  is  being  considered.    SMBC  are  already  discussing  with
various officers.

3.3
CE  and  MCC  to  provide  comments  and  preferred  option  on  CE (JG) &
proposed financial split between authorities as previously proposed  MCC(CB)
(see attached).

4.
SCHEME BUDGET & FUNDING

4.1
Report  on  latest  scheme  estimate,  prepared  by  Corderoy  is  to  be

received  by  23/12/09.    Outcome  will  be  reported  at  next  board
meeting.

4.2
For  programme  entry,  opportunity  for  reducing  optimism  bias  from  SMBC
16/02/10
44% to 25% to be considered.  Atkins is to be advised and a note to  (MR),
be prepared for inclusion in MSBC.
Atkins
(NM/NS)

5.
2009/10 & 2010/11 BUDGETS

5.1
2009/10 budget is £1.18m (£1m from SMBC, £180,000 from CE).

5.2
Budgets  for  2010/11  to  be  confirmed  by  LAs.  CE  stated  funding

would  be  available.    MCC  advised  that  no  contribution  would  be

possible until after programme entry.  Funding from GMTE may be

possible  but  this  would  not  be  retrospective.    Forecast  costs  for

2010/11 being prepared.
SW (TJB)
16/2/10

6.
STYAL ROAD JUNCTION

6.1
Three  options  are  currently  being  assessed  by  SMBC.    SMBC  will

request  comments  from  MCC  and  CE.    Final  size  and  layout  of  SMBC
15/1/10
junctions  will  be  dependent  upon  traffic flows  which  have  yet  to  be  (MR)
finalised.

7.
AOB

7.1
Top  ten  risks  to  be  presented  at  next  project  board,  including  SW(TJB)  16/2/10
likelihood and impact.
s:\projects\semmms major information\15.0 meetings\15.3 project board
Date of Notes
16 February 2010
meetings\project board no 4\semmms project board no 4 minutes 110210.doc
Form No. Q102
24.05.00

Minutes
Project  SEMMMS A6 TO MANCHESTER AIRPORT RELIEF ROAD
Job No  D128008
Date of Meeting  11/02/10
Meeting No  PB4  Page 6 of 6

NOTES
ACTION
DATE

7.2
MCC  and  CE  to  be  invited  to  progress  meetings  to  review  design  SW(TJB)  ongoing
development.

Next Meeting – 16th February 2010, 10:00 am

s:\projects\semmms major information\15.0 meetings\15.3 project board
Date of Notes
16 February 2010
meetings\project board no 4\semmms project board no 4 minutes 110210.doc
Form No. Q102
24.05.00