Microsoft Word - SEMMMS Project Board No 3 Minutes 22 12 09.doc

Minutes
Project  SEMMMS A6 TO MANCHESTER AIRPORT RELIEF ROAD
Job No  D128008
Date of Meeting  22/12/09
Meeting No  PB3  Page 1 of 3

Location of Meeting
Hygarth House, Stockport
Time of Meeting
2:30pm
Subject of Meeting
Project Board No 3
Persons present including representation

Jim McMahon
SMBC
Chris Barber
MCC
Andrew Ross
Cheshire East
John Gray

Cheshire East
John Twigg

Manchester Airport
Tim Baker

Scott Wilson

Distribution of notes to

As above plus

Sue Stevenson
SMBC
Naser Malik
Atkins
Graham Martin
Scott Wilson
s:\projects\semmms major information\15.0 meetings\15.3 project board
Date of Notes
19 January 2010
meetings\project board no 3\semmms project board no 3 minutes 22 12 09.doc
Form No. Q102
24.05.00

Minutes
Project  SEMMMS A6 TO MANCHESTER AIRPORT RELIEF ROAD
Job No  D128008
Date of Meeting  22/12/09
Meeting No  PB3  Page 2 of 3

NOTES
ACTION
DATE
NOTES & ACTIONS

1.
MINUTES OF PROJECT BOARD No 2

1.1
Financial Arrangements – 2009/10 – CE confirmed their contribution

for 2009/10 would be £180,000.

1.2
SMBC  advised  that  at  present,  potential  for  funding  of  scheme

development costs from GMTF is unclear.

2.
GENERAL

2.1
Scott Wilson  to  prepare  a  summary  document  list,  including  status  SW

for project board.
(TJB)

3.
GOVERNANCE

3.1
Terms  of  Reference  for  Strategic  Governance  Committee  to  be  SW
12/01/10
drafted for project board to comment upon.
(TJB)

3.2
If  PFI  becomes  an  option  to  be  pursued  then  full  involvement  of  All
16/02/10
Local  Authorities  will  be  necessary.    Potential  impasse  with  DfT  if
PFI contributions unaffordable to LAs.  Members need to be advised
that  PFI  is  being  considered.    SMBC  are  already  discussing  with
various officers.

3.3
CE  and  MCC  to  provide  comments  and  preferred  option  on  CE (JG) &
proposed financial split between authorities as previously proposed  MCC(CB)
(see attached).

4.
SCHEME BUDGET & FUNDING

4.1
Report  on  latest  scheme  estimate,  prepared  by  Corderoy  is  to  be

received  by  23/12/09.    Outcome  will  be  reported  at  next  board
meeting.

4.2
For  programme  entry,  opportunity  for  reducing  optimism  bias  from  SMBC
16/02/10
44% to 25% to be considered.  Atkins is to be advised and a note to  (MR),
be prepared for inclusion in MSBC.
Atkins
(NM/NS)

5.
2009/10 & 2010/11 BUDGETS

5.1
2009/10 budget is £1.18m (£1m from SMBC, £180,000 from CE).

s:\projects\semmms major information\15.0 meetings\15.3 project board
Date of Notes
19 January 2010
meetings\project board no 3\semmms project board no 3 minutes 22 12 09.doc
Form No. Q102
24.05.00

Minutes
Project  SEMMMS A6 TO MANCHESTER AIRPORT RELIEF ROAD
Job No  D128008
Date of Meeting  22/12/09
Meeting No  PB3  Page 3 of 3

NOTES
ACTION
DATE
5.2
Budgets  for  2010/11  to  be  confirmed  by  LAs.  CE  stated  funding

would  be  available.    MCC  advised  that  no  contribution  would  be

possible until after programme entry.  Funding from GMTE may be

possible  but  this  would  not  be  retrospective.    Forecast  costs  for

2010/11 being prepared.
SW (TJB)
16/2/10

6.
STYAL ROAD JUNCTION

6.1
Three  options  are  currently  being  assessed  by  SMBC.    SMBC  will

request  comments  from  MCC  and  CE.    Final  size  and  layout  of  SMBC
15/1/10
junctions  will  be  dependent  upon  traffic flows  which  have  yet  to  be  (MR)
finalised.

7.
AOB

7.1
Top  ten  risks  to  be  presented  at  next  project  board,  including  SW(TJB)  16/2/10
likelihood and impact.

7.2
MCC  and  CE  to  be  invited  to  progress  meetings  to  review  design  SW(TJB)  ongoing
development.

Next Meeting – 16th February 2010, 10:00 am

s:\projects\semmms major information\15.0 meetings\15.3 project board
Date of Notes
19 January 2010
meetings\project board no 3\semmms project board no 3 minutes 22 12 09.doc
Form No. Q102
24.05.00