Microsoft Word - SEMMMS Progress Report Minutes 091126.doc

Minutes
Project  SEMMMS A6 to Manchester Airport Relief Road
Job No
Date of Meeting  26/11/09
Meeting No  1
Page 1 of 5

Location of Meeting
Hygarth House, SMBC
Time of Meeting
10.30 hrs
Subject of Meeting
Progress Meeting - SEMMMS A6 to Manchester Airport Relief Road
Persons present including representation

Jim McMahon (JM)

SMBC
Sue Stevenson (SS)
SMBC
Martin Rigby

SMBC
Tim Baker (TB)

Scott Wilson
Graham Martin (GM)
Scott Wilson
Nasar Malik (NM)

Atkins
Robin Kimber

Atkins

Distribution of notes to

As above +
Nick Whelan (NW)

SMBC

David Taylor (DT)

SMBC
Neil Stockley (NSt)

Atkins

Naz Huda (NH)

SMBC
Andrew Thornhill (AT)
Mouchel
Tony Mellor (TM)

GMTU
Nick Benbow (NB)

MVA
Ian Keyte

NPS
John Smith

Corderoy
John Gray (JG)

Cheshire East Council
David Bland (DB)

Manchester City Council
Neil Searle (NS)

Mott MacDonald
Joseph Roberts (JMR)           Scott Wilson

Date of Notes
01 December 2009
s:\projects\semmms major information\15.0 meetings\15.2 progress meetings\progress
report no 1 091126\semmms progress report minutes 091126.doc
Form No. Q102
24.05.00

Minutes
Project  SEMMMS A6 to Manchester Airport Relief Road
Job No
Date of Meeting  26/11/09
Meeting No  1
Page 2 of 5

NOTES
DATE
ACTION

Introductions & Apologies

1.1
Nasar Malik and Robin Kimber (Atkins) attending with respect to Atkins

recent appointment to role of management of SEMMMS 7 Traffic

Modelling.   Robin Kimber will attend further Progress Meetings to report

on progress re traffic modelling matters and liaison with DfT.

1.2
Format of Progress Report 1 dated 24/11/09 will form agenda of meeting

and cover items of discussion – refer to report (attached).

Project Management

1.3
SW to compile comments to the individual comments raised by Charlie
30/11/9
SW
Sunderland (DfT) on Project Initiation Documents.

1.4
SMBC (SS) to approve SW response and issue response re DfT PID

SMBC
comments.

1.5
CE and MCC to respond to SMBC/SW on Governance issues as raised at

Project Board.  Confirmed that Joint Committee not acceptable for
SEMMMS between the 3 no. authorities.

ProjectSpace

1.6
SW (JR) to set-up a brief training session to demonstrate the main
by Jan
SW
functions that ProjectSpace is anticipated to be used for re SEMMMS.
2010

1.7
Agreed that only final versions of documentation; drawings; schedules etc.

Note
as appropriate will be uploaded onto ProjectSpace.

Programme

1.8
Pre-Planning Consultation start date and duration to be added as key date
11/12/9
SW
for reporting on programme.

1.9
RK to assess and review GMTU programme Version 8 with GMTU and
07/12/9
Atkins (RK)
Version 9 to be submitted further to review in line with programme that will

/ GMTU
be aligned to paper Atkins will submit to DfT.

1.10
High level programme to be revised and re-issued by SW further to receipt
11/12/9
SW
and consideration of Traffic Modelling programme (Version 9).

Risk

1.11
SW to update the Risk Register and create a base document that will be
02/12/9
SW
analysed using @risk by Corderoy.

Business Case

1.12
SS and NS Atkins to meet to discuss objectives to resolve queries such
08/12/9
SMBC (SS)/
that draft Chapters can be progressed for submission to DfT.
Atkins (NS)

[Proposed that this meeting is convened post Modelling Scenario Definition

meeting]
Date of Notes
01 December 2009
s:\projects\semmms major information\15.0 meetings\15.2 progress meetings\progress
report no 1 091126\semmms progress report minutes 091126.doc
Form No. Q102
24.05.00

Minutes
Project  SEMMMS A6 to Manchester Airport Relief Road
Job No
Date of Meeting  26/11/09
Meeting No  1
Page 3 of 5

NOTES
DATE
ACTION

Traffic Modelling

1.13
NM noted that Atkins would be submitting a draft paper with a revised

approach to the traffic modelling further to review of the Technical Note
previously drafted by MVA.  Atkins meeting with GMTU and MVA pm
26/11/09 to discuss proposed revisions to approach in terms of scope;
programme; cost and acceptance by DfT.

Post Meeting Note: Transport Modelling Approach – Draft Specification
submitted by RK to SW/SMBC 29/11/09.

1.14
SMBC to comment on draft paper - Transport Modelling Approach – Draft
04/12/9
SMBC/
Specification - and Atkins to submit to DfT on receipt of SMBC approval.
Atkins (RK)

1.15
Agreed that all modelling updates and reporting to be issued to SMBC /
ongoing
Atkins (RK)
SW through Atkins, as part of the scope of works agreed within the Traffic
Modelling role Atkins recently appointed to – confirmed at meeting of
20/11/09 between SMBC/SW/GMTU/Atkins.

1.16
SMBC to issue information in relation to the LDF in terms of incorporation

SMBC
of related information into the modelling scenario.

1.17
Airport has not provided GMTU with data further to requests for information  04/12/9
Airport /
(RFI’s) to the Airport.  NM stated that Aecom indicated data relative to
Aecom
GMTU’s RFI will be issued by 04/12/09.

1.18
Atkins with GMTU will review information issued by Aecom to determine

Atkins (RK)
that it is sufficient for progressing SEMMMS 7 modelling.
/ GMTU

1.19
RK Atkins to attend the Woodford / SMBC meeting in terms of considering
t.b.a.
SMBC /
incorporation or otherwise into modelling – date t.b.a. by SMBC.
Atkins

Design

1.20
DF2 currently circulated amongst SEMMMS team to progress work
Jan ‘10
SMBC
activities.  Agreed that DF3 to be issued Jan ’10 will incorporate design
modifications at Styal Road junction only (not Airport layout revisions).

1.21
The revisions to the SEMMMS layout at the Airport will be developed post
ongoing
SMBC /
DF3.  Discussions on current proposals being worked up by SEMMMS
Airport /
design team are being progressed with the Airport.
SW

1.22
SEMMMS Design Team to go out to Stats companies in Jan ’10 with DF3
Jan ‘10
SMBC

1.23
SEMMMS Design Team to re-start meetings with Vulnerable Road User
Jan ‘10
SMBC
groups in Jan ’10 with DF3.

1.24
Options Appraisal  reporting to be developed for Styal Road design –

consideration of 4 no. options issued by MCC.  Options Appraisal to be

developed by the following parties relative to discipline:

•
SMBC – Engineering
SMBC
Date of Notes
01 December 2009
s:\projects\semmms major information\15.0 meetings\15.2 progress meetings\progress
report no 1 091126\semmms progress report minutes 091126.doc
Form No. Q102
24.05.00

Minutes
Project  SEMMMS A6 to Manchester Airport Relief Road
Job No
Date of Meeting  26/11/09
Meeting No  1
Page 4 of 5

NOTES
DATE
ACTION
•
Mouchel - Environmental
Mouchel
•
NPS – Costings
NPS
•
Atkins – COBA (this will be carried out post review of other
Atkins

appraisal inputs as above)

1.25
Structures: Meeting to be arranged with Network Rail with DF3 Jan’10.
Jan ‘10
SMBC

1.26
Metrolink: SS to make contact with Metrolink Sub-group to ensure that
ASAP
SMBC
JMcM is included as a member of the sub-group to represent SEMMMS.

1.27
Stats: C3 estimates to be re-issued Jan ’10 on the basis of DF3.
Jan ‘10
SMBC

1.28
Design Standards: SEMMMS Design Team to draft standard details

SMBC

Environmental

1.29
Mouchel (at meeting of 21/11/09) proposed to meet with SMBC Planning
ASAP
Mouchel /
to discuss draft Scoping Note as passed to Sue Stevenson, so as to assist
SMBC
in defining content within the Scoping Report to be submitted pre-Xmas 09.

1.30
Mouchel to finalise Scoping Report post Modelling Scenario Definition
18/12/9
Mouchel
meeting and submit to SMBC pre-Xmas 09.

Land & Orders

1.31
Roles and responsibilities to be defined at meeting scheduled for 03/12/09.
Note

Planning

1.32
Conjoined planning meeting to be arranged between SMBC; CE and MCC
t.b.a.
SMBC /
planning representatives to discuss requirements of SEMMMS in terms of
SW
application to be submitted to satisfy the 3 no. authorities.

1.32
JMcM, representing SEMMMS project team, to meet with Government
t.b.a.
SMBC /

Office North West (GONW) – discuss potential or otherwise for scheme to
SW

go to Public Inquiry.

Consultation

1.33
Log of consultation carried out to date to be passed to NS Atkins for

SMBC
consideration within appropriate Chapter in BC submission.

Commercial

1.34
Noted that the recent review undertaken by Corderoy indicates the £290m

Note
scheme budget considered reasonable estimate with information available.

1.35
SMBC meeting with Balfour Beatty Jan’10 with a view to appointing in
Jan ‘10
SMBC
Feb/March ’10 in Contractor advisory role, re buildability and cost.

1.36
Spend to be mitigated up to year end 2009/10 where practicable whilst still

Note
progressing works in line with programme.

Date of Notes
01 December 2009
s:\projects\semmms major information\15.0 meetings\15.2 progress meetings\progress
report no 1 091126\semmms progress report minutes 091126.doc
Form No. Q102
24.05.00

Minutes
Project  SEMMMS A6 to Manchester Airport Relief Road
Job No
Date of Meeting  26/11/09
Meeting No  1
Page 5 of 5

NOTES
DATE
ACTION
1.37
SW to progress cost monitoring and reporting with information provided to
Dec ‘09
SW /
date by SMBC.  This will include fees paid to date 2009/10 and fees to be
SMBC
reconciled on existing Works Orders.  Fee proposals to be submitted by
SEMMMS project team for works from Dec 09 onwards to be included with
associated monthly fee scheduling.

1.38

SMBC to issue reminder to MCC and CE re outstanding monies due to
Dec ‘09
SMBC

SMBC on previous cost allocations.

Date of Next Meeting

1.39
17th December 2009 at 10.30 hrs, Hygarth House, SMBC.

Date of Notes
01 December 2009
s:\projects\semmms major information\15.0 meetings\15.2 progress meetings\progress
report no 1 091126\semmms progress report minutes 091126.doc
Form No. Q102
24.05.00