Minutes
Project SEMMMS A6 to Airport Relief Road
Job No
Date of Meeting 02/10/09
Meeting No
Page 1
of 5
Location of Meeting
Hygarth House – Stockport MBC
Time of Meeting
3.00 pm
Subject of Meeting
Progress Meeting
Persons present including representation
Jim McMahon (JMcM)
SMBC – Service Director
Sue Stevenson (SS)
SMBC – Head of Transportation
Martin Rigby (MR)
SMBC – Head of Engineering
Tim Baker (TJB)
Scott Wilson – Project Manager
Graham Martin (GM)
Scott Wilson
Distribution of notes to As above
Joseph Roberts (JR)
Scott Wilson
David Taylor (DT)
SMBC
Date of Notes
8 October 2009
s:\projects\semmms major information\15.0 meetings\15.1 general\progress update to
smbc 02 10 09.doc
Form No. Q102
24.05.00
Minutes
Project SEMMMS A6 to Airport Relief Road
Job No
Date of Meeting 02/10/09
Meeting No
Page 2
of 5
NOTES
DATE ACTION
JMcM stated that his role as Project Director on the Governance
Board and that SEMMMS would be taking priority.
GM stated that Progress Meetings have been diarised up to
SMBC/
February 2010. Project Board meetings to be diarised post meeting
SW
No.1 scheduled for 16th October 2009.
1.
Traffic Modelling
1.1
TJB confirmed that the traffic modelling was a significant issue in ASAP
SW/SS
terms of progress and associated programming. SW to liaise with
Motts and GMTU with SS (SMBC) in terms of clarifying matters and
identifying risk items.
1.2
Business Case to be submitted in February 2010 Two modelling
routes currently being followed, SEMMMS 6 – to be used for
business case. Business Case to prove whether PFI is a viable
option. SEMMMS 7 – to be developed with latest traffic data and
model etc. for planning application.
1.3
TJB stated concern of non-fix of 3 no. junctions within MCC remit,
being Styal Road; Shadowmoss Road and Terminal1/Airport
junctions. Particularly as the fixing of the schemes are not being
prioritised in line with current programme.
1.4
JMcM to contact Chris Barber MCC to chase-up progress and 05/09/9 JMcM
confirm that design fix required for 16th October 2009.
1.5
MR confirmed that SMBC on Design Freeze 1 (although Drawings
state Freeze 5).
1.6
TJB stated that key/fundamental decisions to be made re above for
modelling to progress. Discussion with Motts indicated that Motts
would be submitting Local Model Validation Report (LMVR) to DfT on
9th October 2009.
Post Meeting Note: refer to GM email to Motts HF dated 06/09/9
1.7
JMcM to contact Charlie Sutherland (DfT) re response from DfT
JMcM
ASAP post submission of LMVR to DfT.
2.
Highways
2.1
SW received CDs of information from SMBC to initiate design review. 23/10/9 SW
Date of Notes
8 October 2009
s:\projects\semmms major information\15.0 meetings\15.1 general\progress update to
smbc 02 10 09.doc
Form No. Q102
24.05.00
Minutes
Project SEMMMS A6 to Airport Relief Road
Job No
Date of Meeting 02/10/09
Meeting No
Page 3
of 5
NOTES
DATE ACTION
2.2
Noted that SMBC have a Scheme Description on file – D Taylor
SMBC
SMBC to locate documents and revise description accordingly.
3.
Environmental
3.1
Scott Wilson to undertake a full and detailed review – SW picked up 08/10/9 SW/
report information from Mouchel 01/10/09. Meeting arranged with
SMBC
Mouchel for 08/10/09 at SMBC offices.
3.2
Establish the extent of winter (bird) surveys to be initiated ASAP with
SW/
Mouchel and SMBC.
Mouch
Spring surveys to be identified ASAP for purposes of inputting to
programme and costs. Mouchel to fix on delivery dates.
4.0
Land & Orders
4.1
Land and Orders. Still an area that requires development. Meeting
SW/
arranged 08.10.09 @ SMBC offices to confirm status of associated
SMBC
activities and establish way forward.
4.2
Risk associated with additional land being required in terms of MCC 21/09/9 TJB
design modifications that are currently being progressed by MCC –
refer to Item 1.3.
4.3
JMcM to speak to Carol Summers @ NPC to confirm the scope of
JMcM
services that NPS can deliver to SMBC with regard to Land and
Orders and actions with Land Registry; ownership etc. This is with
view to SMBC/SW appointing appropriate parties to take Land &
Orders actions forward.
5.0
Planning
5.1
Agreement of standard of planning application will need to be agreed
SW/
with all 3 authorities – meeting with SMBC Planning 07.10.09. SW
SMBC
nee dot establish legal requirements for planning submission.
5.2
SW to make further enquiries and recommendations with regard to
SW
potential IPC process. Seek to establish what threshold is for
scheme to be considered by IPC. GM commented that early liaison /
consultation with IPC would be recommended.
5.3
Counsel to be appointed at early stage to review all issues of
Planning Application and its defense. Traffic modelling and
economic appraisal will be key to this process
Date of Notes
8 October 2009
s:\projects\semmms major information\15.0 meetings\15.1 general\progress update to
smbc 02 10 09.doc
Form No. Q102
24.05.00
Minutes
Project SEMMMS A6 to Airport Relief Road
Job No
Date of Meeting 02/10/09
Meeting No
Page 4
of 5
NOTES
DATE ACTION
6.0
Scheme Costs
6.1
Commented that limited information presently to justify 290 million
scheme cost and that this costing exercise required to be revisited
when there is Scheme FIX; land costs are better established and risk
items identified/costed post Risk Workshop (16.10.09).
6.2
SMBC will investigate appointment of Cost Consultant for this
exercise - Corduroy previously did costing exercise.
6.3
Separate advice will be required to cost the land values – refer item
4.3.
7.0
Risk Workshop
4.1
SW to review/comment on risk register as provided by Motts. MR
SW
passed copy of separate risk register for comparative purposes (also
developed by Motts). Revaluation of risk values – this will be further
developed for and post Risk Workshop 16.10.09.
4.2
SW circulating invites for Risk Workshop 16.10.09 and will facilitate.
16/10/9
SW
4.3
Noted that any risks associated with PFI would be logged separately.
8.0
Communications
4.1
SW to continue to update Project Directory and circulate – live
SW
documents on ProjectSpace.
4.2
SW are in process of setting up ProjectSpace, with filing system as
SW
will be set-up on S drive (SMBC) for SEMMMS activities from Oct 09
onwards. SW will provide log-ons/passwords to external personnel
for access to ProjectSpace – SW to agree list of personnel provided
access to ProjectSpace.
4.3
Further to meeting with Counter Context, SS confirmed that Counter
Context will address the action re Consultation and SMBC re Media
relations/communications. SS will coordinate the communications
aspects of the project.
4.4
SMBC have historical document on file re Communications Policy –
SMBC
to be updated and circulated.
Date of Notes
8 October 2009
s:\projects\semmms major information\15.0 meetings\15.1 general\progress update to
smbc 02 10 09.doc
Form No. Q102
24.05.00
