Minutes
Project SEMMMS A6 to Manchester Airport Relief Road
Job No
Date of Meeting 16/10/09
Meeting No 1
Page 1
of 5
Location of Meeting
Hygarth House – Stockport MBC
Time of Meeting
12.00 hrs
Subject of Meeting
Project Board Meeting No. 1
Persons present including representation
Jim McMahon (JMcM)
Stockport MBC
Chris Barber (CB)
Manchester City Council
John Gray (JG)
Cheshire East
Tim Baker (TJB)
Scott Wilson – Project Manager
Graham Martin (GM)
Scott Wilson – Deputy Project Manager
Distribution of notes to As above +
Andrew Ross (AR)
Cheshire East
John Twigg (JT)
Manchester Airport
David Bland
Manchester City Council
Peter Davies-Colley
Manchester City Council
Andrew Buckley
Cheshire East
Sue Stevenson (SS)
SMBC – Head of Transportation
Martin Rigby (MR)
SMBC – Head of Engineering
David Hughes (DH)
Scott Wilson – Project Director
Colin Barker (CB)
Scott Wilson – Framework Director
Date of Notes
19 October 2009
s:\projects\semmms major information\15.0 meetings\15.3 project board
meetings\project board no 1\semmms - minutes of mtg project board no 1 16 10 09.doc
Form No. Q102
24.05.00
Minutes
Project SEMMMS A6 to Manchester Airport Relief Road
Job No
Date of Meeting 16/10/09
Meeting No 1
Page 2
of 5
NOTES
DATE ACTION
1.
Introductions
1.1
Apologies from Andrew Ross (CE) and John Twigg (Manchester
Airport).
2.
Summary of Current Position
2.1
SEMMMS 6 traffic model is to be utilised for Programme Entry, with
submission to DfT in February 2010 of supporting Business Case.
SEMMMS 7 will be progressed in parallel as model to support
planning application and Transport Assessment, late summer 2010 –
Agreed.
2.2
MCC now have agreed layout of junctions at Terminal 1 / Terminal 3
and Styal Road. These would be forwarded to SMBC/SW 19/10/09
and would confirm scheme fix for Business Case.
[Post Meeting Note: Peter Davies-Colley (MCC) contacted TJB
19/10/09 to confirm junction layouts will be forwarded to SMBC/SW
20/10/09 pm – received 20/10/09]
2.3
MCC advised that Metrolink interface and design issues remain w.e.
MCC
unresolved – MCC having meetings with the PTE w.c. 19th October 23/10/9
to resolve. MCC to feedback to project team SMBC/SW.
3.
Governance
(i) Project Initiation Documents
3.1
Any comments on documents issued 14/10/9 to be sent to TJB/GM.
ALL
However, scope of documents agreed in principle.
(ii) Organisational Structure
3.2
Strategic Governance Committee: JMcM proposed that Joint
ALL /
Committee between the 3 no. authorities to be established ASAP for
JMcM
prompt decision making – agreed in principle. JMcM to prepare a
proposal for consideration and circulate details of similar Joint
Committees that have worked.
3.3
MCC, CE and SMBC to review requirements within their LA’s for
ALL
Business Case submission. Executive approval will be required.
3.4
It was agreed that design needs to be delivered as a single scheme
by single design teams rather than 3 authorities working separately.
3.5
JMcM and CB are represent AGMA on the SEMMMS Project Board.
Date of Notes
19 October 2009
s:\projects\semmms major information\15.0 meetings\15.3 project board
meetings\project board no 1\semmms - minutes of mtg project board no 1 16 10 09.doc
Form No. Q102
24.05.00
Minutes
Project SEMMMS A6 to Manchester Airport Relief Road
Job No
Date of Meeting 16/10/09
Meeting No 1
Page 3
of 5
NOTES
DATE ACTION
3.6
Project Management Team: CE and MCC to be represented on Core
CE
Management Team and provided opportunity to attend monthly
/MCC
progress meetings. SW to update organogram and CE and MCC to
/SW
confirm/provide appropriate names for representatives. CE and
MCC will also be invited to Technical Working Group meetings.
3.7
SW to correct/update organisational structures within PIDs.
SW
(iii) Organisational Structure
3.8
MCC and CE to provide comments on Delivery Teams paper
ALL
(attached) tabled. For certain teams it was agreed that Team
Leaders would coordinate delivery of whole scheme. Team leaders
with subsections of Delivery Team to communicate between the 3
no. authorities in order to make prompt decisions in moving forward.
3.9
SMBC, CE and MCC to assess available resource for the various
CE
delivery teams and report to SMBC/SW. CE and MCC to consider
opportunity for secondment into SEMMMS design team (based at
SMBC).
MCC will have no resource available on highway design.
Potential resource for bridges design.
3.10
Agreed that for various Delivery Teams Working Groups would be
ALL
set-up to establish consistent standards for delivery with appropriate
representation from each Authority.
(iv) Financial Arrangements between Authorities
3.11
Draft paper tabled documenting Proposed Allocation of Development
CE/
Costs between the Local Authorities (attached). CE/MCC to provide
MCC
comments ASAP to SMBC/SW.
4.0
Programme
4.1
Current programme is:
•
Submission to DfT and approval of Business Case - Feb 2010
•
Planning application late summer 2010
•
Construction start late 2012
•
Opening of scheme 2015
See summary programme (attached).
4.2
It was agreed to review possibility of going to pre-planning
consultation in March 2010 with Opening Year 2015 traffic flows only.
This will require some forecasting work but SEMMMS7 could still be
used.
Date of Notes
19 October 2009
s:\projects\semmms major information\15.0 meetings\15.3 project board
meetings\project board no 1\semmms - minutes of mtg project board no 1 16 10 09.doc
Form No. Q102
24.05.00
Minutes
Project SEMMMS A6 to Manchester Airport Relief Road
Job No
Date of Meeting 16/10/09
Meeting No 1
Page 4
of 5
NOTES
DATE ACTION
5.0
Cost Control
5.1
MR will be issuing all Task Orders to external bodies/consultants for
delivery of SEMMMS. Any submission for works that would be
considered chargeable to SEMMMS to be submitted / cc’d to MR.
5.2
SW will be managing cost control on behalf of SMBC and report to
MR accordingly.
5.3
Mitigation measures essential for the scheme to be identified and
costed at earliest opportunity.
5.4
Complimentary measures to be reviewed and agreed with SMBC,
ALL
and other authorities as appropriate, prior to commitment.
6.0
Planning and Policy
6.1
Meeting held with SMBC Planners. MCC and CE also to be met and
ALL
associated Working Group to be set-up to seek to establish
consistent approach across the 3 authorities.
7.0
Business Case and Funding
7.1
Business Case is being prepared with information currently available
for Programme Entry and submission and approval from DfT
February 2010.
7.2
Separate discussions relating to funding ongoing and will be reported
and considered by the Board as appropriate.
8.0
Highway Design Standards
8.1
Draft paper tabled by TJB and will be circulated in due course.
SW/
Comments requested on receipt - Item 2.1 of the paper re Design
SMBC
Speed agreed in principle.
8.2
Working Group to seek to achieve consistent standard details
SW/
(Baseline) across the 3 authorities. Technical workshop tba.
SMBC
9.0
Environment
9.1
Mouchel to continue in role of delivery of Environmental Statement.
Date of Notes
19 October 2009
s:\projects\semmms major information\15.0 meetings\15.3 project board
meetings\project board no 1\semmms - minutes of mtg project board no 1 16 10 09.doc
Form No. Q102
24.05.00
Minutes
Project SEMMMS A6 to Manchester Airport Relief Road
Job No
Date of Meeting 16/10/09
Meeting No 1
Page 5
of 5
NOTES
DATE ACTION
10.0
Public Consultation
10.1
Agreed that all press releases/media for SEMMMS to be issued only
through Louise Gresty SMBC, with relevant approvals from the 3
authorities.
10.2
Next major public consultation is pre-planning consultation scheduled
for March 2010 (12 week duration).
11.0
AOB
11.1
Noted that joint presentation (from all 3 no. authorities) to appropriate
ALL
Members for information purposes.
11.2
Title of scheme agreed as
SEMMMS A6 to Manchester Airport
Relief Road.
11.3
SW to circulate SEMMMS design freeze on receipt of MCC junction w.c.
SW
layouts (and on further updates). This will be Design Freeze 2.
19/10/9
12.0
Date of Next Meeting
Monday 16th November 2009 @ 10.00 hrs, Hygarth House, SMBC.
ALL
Date of Notes
19 October 2009
s:\projects\semmms major information\15.0 meetings\15.3 project board
meetings\project board no 1\semmms - minutes of mtg project board no 1 16 10 09.doc
Form No. Q102
24.05.00
