Dear Mr Fitzsimons,

Freedom of Information request - The Councils use of Software

Further to your request dated 9 February 2010. Please find below the information we are able to provide you by the due deadline of 9 March 2010.

The Council's purchase of software for the past financial year was undertaken by individual departments, which means that not all the information you have requested is readily available. However, we hope that the information provided will meet your requirements.

The Council's main software provider for the past financial year was Trustmarque Ltd. However, individual departments may have purchased additional licences for products from other suppliers that they have contracted with individually. This information is not readily available and would require approximately[Author ID1: at Mon Mar 8 15:53:00 2010 ] [Author ID1: at Mon Mar 8 15:54:00 2010 ]10 days to obtain at a cost of approximately[Author ID1: at Mon Mar 8 15:54:00 2010 ] £1,800.00. This is because each of the 8 departments will need at least 1 working day to go through their own order books to identify orders placed and create a spreadsheet of data. These spreadsheets will then need to be collated and presented in a consistent format.

Under Section 12 of the Freedom of Information Act 2000, where the Council has exceeded the statutory cost limit to locate, retrieve and extract the information, currently £450: it is under no obligation to meet your request.

Notwithstanding this, in an attempt to be as helpful as possible, we are able to provide the following information to the balance of your questions.

According to our financial ledger £882,115.80 was spent against the IT software purchase category for the financial year 2008/9.

The spend detailed above is broken down by departments as follows:

Unfortunately, it is not possible to identify the individual applications within the timescale available. This is because suppliers may provide more than one application and each individual order will need to be investigated. This would need to be included in the additional work detailed above.[Author ID1: at Mon Mar 8 15:55:00 2010 ]

4. Details of IT Contracts Managers and any person(s) involved in IT Software procurement

John Gilbert

Assistant Director, Commissioning and Contracts

I hope this now satisfies your request. However should you remain dissatisfied with this response, then you can ask for an internal review of the Council's decision by using the following procedure:

In the first instance, please send in your comments, and wherever possible, a copy of your request and the covering letter enclosing the information or refusing your request, to: [email address]  

Or via post to : The Information Manager

                        County Secretary's Department

                        Derbyshire County Council

County Hall

Matlock

DE4 3AG

If after a review, you still remain dissatisfied with any decision taken, then you can ask for a further review by writing in to Mr D W Tysoe, the County Solicitor via e-mail to: [email address]

Or via post to: Mr D W Tysoe

The County Solicitor

Derbyshire County Council

County Hall

Matlock

DE4 3AG

Please ensure that correspondence is marked as “Request for a review of my Freedom of Information Act / Environmental Information Regulations request”, and bears any case references you have been given.   

After completing the above procedure, if you wish to challenge the decision further, then you have a right to contact the Information Commissioner's Office as follows:

Information Commissioner's Office

Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF

Telephone: Tel: 0303 123 1113
Fax: 01625 524510 

Or by clicking on the following weblink :

https://forms.ico.gov.uk/freedom-of-information-or-eir-complaint.aspx

--> Yours sincerely

Jo White

Security Manager

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