Specification No. 4.1
SPECIFICATION FOR PUBLIC GENERAL ACTS OF THE UNITED KINGDOM
PARLIAMENT AND MEASURES OF THE GENERAL SYNOD OF THE CHURCH OF
ENGLAND
1. BACKGROUND
A Bill (or a Measure) which has been passed by both Houses of Parliament requires Royal
Assent for it to become an Act (or Measure).
The Public Bill Office (PBO) (part of the Public and Private Bill Office) in the House of Lords,
on behalf of the Queen’s Printer, is responsible for arranging for the publication of Public
General Acts and Measures.
Most references to Acts in this specification will also apply to the production of Measures; where
there are differences, these are highlighted.
2. SIZE
Page size is currently A4 (297mm x 210mm).
3. FORMAT
An Act may consist of any number of pages. Acts of eight pages or more, up to and including 96
pages are to be saddle-stitched. Perfect binding will be required for Acts making more than 96
pages.
Each Act will be produced with a cover which will be printed as a self-cover, although when the
page content is 32 or above, a cartridge cover will be required. In most but not all cases the cover
will contain a rubric relating to the Explanatory Notes produced in respect of the Act, as directed
by the Lords PBO. The title will of the Act will also be printed on the spine if the Act makes 112
pages or more.
4. OPERATIONS
After Royal Assent has been given to the Bill, the Act copy is prepared by the PBO using their
FrameMaker systems. Circumstances may arise when the Lords PBO will order a proof of the
Act copy (the “Royal Assent proof”); see also under
Church Measures below.
The Act copy will be provided in hard copy form, accompanied by electronic files – see section
12 (
Copy) below.
The Act copy will be sent to the printer together with the certificate of the Clerk of Legislation in
the House of Lords, on or soon after the day of Royal Assent.
Without this certificate the Act
cannot be published.
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These are the printing requirements:
• Read down from discs, output and check against hard copy supplied
• Typeset cover where necessary
• Supply proofs and revised proofs as required
• Print in black throughout
• Fold, inset, saddle-stitch 2 non-rusting wires, or gather, collate and adhesive
perfect bind as appropriate, trim 3 edges
• Wrap and deliver in quantities as stipulated.
Church Measures
Church Measures receive the Royal Assent in the same way as Bills.
At or near completion of their passage through Parliament, the Lords PBO will order a proof of
the RA copy. The RA copy will then be further manuscript edited by the Lords PBO before
being returned to the printer for any necessary revised proofs and subsequent printing, together
with the certificate of the Clerk of Legislation.
5.
PAGE CONTENT AND FREQUENCY OF PUBLICATION
The page content of an Act or Measure can vary from one page upwards. The number of Acts
and Measures produced will also vary from year to year. The number of Acts and Measures
produced over the last ten years together with the approximate total page content was as follows:
PG Acts:
Year Number
of
Acts
Total
Page
Year Number
of
Total Page
Content
Acts
Content
1995 54
3002 2000
45 3840
1996 63
3386 2001
25 1594
1997 69
2296 2002
44 2868
1998 49
2606 2003
45 4030
1999 35
2214 2004
38 3474
Church Measures:
Year Number
of
Acts
Total
Page
Year Number
of
Total Page
Content
Acts
Content
1995 2
30
2000
1 22
1996 0
0
2001
1 10
1997 1
16
2002
0 0
1998 1
20
2003
3 42
1999 2
36
2004
0 0
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6. PROOFING
REQUIREMENTS
Where proofs are required there is also a requirement for delivery to any or all of the following:
Public Bill Office
House
of
Lords
London
SW1A
0PW
Parliamentary
Counsel
Office
36
Whitehall
London
SW1A
2AY
Law Commission
Conquest
House
37-38
John
Street
Theobalds
Road
London
WC1N
2BQ
Unless otherwise stipulated proofs and discs will be required to be delivered no later than
10.00am on the following working day. The PBO will specify quantities required (normally no
more than 12).
7. PAGE
LAYOUT
The page layout of an Act is similar to that of the Bill from which it evolved, but without line
numbers.
Type area is currently 58.5 picas deep x 37.5 picas wide, including running heads and side notes.
On occasions artwork is to be incorporated, layout will be as specified by the Lords PBO.
8.
TYPE FACES AND TYPE SIZES
The type faces and sizes are identical to those used in the Bills from which an Act has evolved,
the specification for which is included as Appendix A to this Specification.
9. INK
All Acts and Measures are to be printed throughout in black ink.
10. PAPER
Text:
White wove printing, neutral sized, 70gsm (archival quality).
Cover:
1. Self cover: white wove printing, neutral sized, 70 gsm (archival quality)
2. Cartridge Cover: Challenger Cream 200 microns (or similar).
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11. QUANTITY
The print quantity for each Act and Measure will be determined by the Company taking account
of the requirements of both Houses of Parliament and the appropriate Government
Department(s) with an interest in the Act. The number of copies required will vary with each Act
and will be determined by experience, previous sales history and the Company’s view of the
likely sales potential.
The following information applied at the time of tendering the contract in January 2005:
Historic sales figures are as follows:
Public General Acts
2000
2001
2002
2003
2004 to
30 Sept
Highest Sales Figure
6,022 3,636 5,768 4,456 3,057
Lowest Sales Figure
919 919 324 321 362
Average Sales Figure
2,170 1,453 1,547 1,234 1,117
Total Sales Figure
39,052 36,315 68,087 56,752 26,807
Church Measures
2000
2001
2002
2003
2004 to 30
Sept
Highest Sales Figure
0 395 0 285 0
Lowest Sales Figure
0 395 0 245 0
Average Sales Figure
0 395 0 271 0
Total Sales Figure
0 395 0 812 0
As a guide, 515 customers have registered to take 579 copies of Acts applying to England and
Wales, 116 customers have registered to take 137 copies of Acts applying to Scotland and 61
customers have registered to take 75 copies of Acts applying to Northern Ireland. Many
customers are registered for all three so if an Act applies to England, Wales, Scotland and
Northern Ireland then there would be a total of 526 customers taking 591 copies.
12. COPY
All copy will be provided by the Lords PBO. At or after Royal Assent, the Lords PBO will
supply corrected proofs for publication which will be constituted in PDF and FrameMaker files
(the internal systems that they use).
The Company will ensure insertion of price, copyright legend, ISBN and bar code.
13 CERTIFIED
COPY
The corrected proof copy of Acts and Measures supplied for publication and containing the
certificate of the Clerk of Legislation in the House of Lords is to be retained by the Company
and returned to the Lords PBO immediately the House of Lords is sitting after publication of the
Act.
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14. DELIVERY
TIMETABLE
Delivery time is critical. The text of all new Acts will be published on the official legislation
Website within 24 hours of receipt of the approved text from the Lords PBO. Printed editions of
all new Acts should be made available as quickly as possible and should be delivered no later
than 5 working days after receipt of the approved text/press proof. Where more than one Act is
given Royal Assent on one day, the Lords PBO will give instructions about priorities.
15. ERRORS
Where errors are found in the printed copy of an Act, the Lords PBO will authorise corrections
to be made. Some corrections will require the issue of a correction slip. Proofs will be required
and must be sent to the Lords PBO. The corrections should be incorporated into future reprints of
Queen’s Printer copies and, if yet to be published, the Annual Volumes. Other corrections may
be authorised by the PBO to be incorporated into the database and made in the Act copy as next
reprinted, and also to be incorporated in the texts included in the Bound Volume and available in
electronic media.
16.
RECORD COPIES OF ACTS
To meet the House of Lords Archive requirements, two copies of every published Act printed on
vellum are produced to the specification attached at Appendix B to this Specification. It will be
the duty of the Company to produce or arrange for these vellum copies to be produced in
accordance with a separate contract which they will be required to enter into with the House of
Lords.
17. SERVICE REQUIREMENTS The contents of any Act must be kept confidential at all stages of production prior to authorised
publication.
The printer will be expected to provide a direct contact at the production unit at each and every
print stage of all Acts.
18. QUALITY STANDARDS The typeset image must meet a minimum standard of 1100 dpi at all times. Printing must be
sharp and clear throughout the supply, and associated finishing operations shall be performed to
a consistently high quality, the arbiter of acceptability in all instances being the Client.
19. PERFORMANCE AND MONITORING ARRANGEMENTS Delivery requirements must be fully met to ensure that the quality of service is maintained.
Performance will be closely monitored by the Client, who must be allowed access at all times.
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ANNEX 4
Specification No. 4.1
APPENDIX A
Format for Bills, Acts and amendments to Bills
This Appendix describes the Parliamentary format for Bills, Acts and amendments to Bills.
Bills
Page Layout
Type area:
58.5 picas deep x 37.5 picas wide
Measurements include running heads and line numbers
Type Face
Type Face:
Book Antiqua with Smart Quotes switched off.
Superscript and hyphenation not employed.
Page Details
Cover (where required)
Measure: 34.5
picas
Title Line:
18pt bold upper and lower case, centred over text, “HL”
where appearing in 16pt bold
Title cross rules:
Rule of 0.5pt weight set on an 18pt body followed by a rule
of 1pt weight set on a 2pt body across the measure to appear
underneath the title line(s)
Headings:
11pt roman capitals centred over text
(Explanatory Notes and European
Convention on Human Rights):
Text:
11pt on 12pt roman upper and lowercase, justified, “HL”
where appearing in roman 10pt
Bill and Session Number:
11pt on 12pt roman upper and lowercase characters and
arabic numerals, Bill number ranged left and Session
number ranged right
Runners: none
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Contents
Measure: 34.5
picas
Title line:
18pt bold upper and lowercase, centred over text, “HL”
where appearing in 16pt bold.
Title Heading (if appearing)
12pt on 14pt roman capitals, centred over text
Title cross rules:
Rule of 0.5pt weight set on an 18pt body followed by a rule
of 1pt weight set on a 2pt body across the measure to appear
before the title line(s)
Contents heading:
14pt roman capitals centred over text: 30pt spacing below
Part number headings:
11pt on 12pt roman large and small caps, centred over text:
12pt spacing above and below
Part title heading:
11pt on 12pt roman large and small caps, centred over text;
12pt spacing above and below
Part sub-heading:
11pt on 12pt italic upper and lowercase, centred over text:
12pt spacing above, 6pt below
Chapter number heading:
11pt on 12pt roman large and small caps, centred over text:
12pt spacing above and below
Chapter title heading:
11pt on 12pt roman large and small caps, centred over text:
12pt spacing above and below
Chapter sub-heading:
11pt on 12pt italic upper and lowercase, centred over text:
12pt spacing above, 6pt below
Clause numbers and Text:
11pt on 12pt roman upper and lowercase.
Numbers ranged right set to a measure of 2.5 picas: text set
from a left indent of 3.5 picas, justified.
Rule between clause and
0.5pt 9 pica rule centred over text
Schedule contents:
Schedule numbers and Text:
11pt on 12pt roman upper and lowercase.
Numbers ranged right set to a measure of 8 picas, followed
by em rule
Text set from a left indent of 9.5 picas, justified, to align to
the right of the em rule.
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Contents (continued)
Running headline:
Absent on first page of Contents, thereafter 9pt italic upper
and lowercase, flush left on odd pages, flush right on even
pages (“HL” where appearing in 8pt italic). Text of running
head to consist of short title of Bill.
A rule of 0.5pt weight set on a 6pt body across the measure
to appear below the running head.
Folios:
absent on first page, thereafter 11pt roman lowercase, flush
right on odd pages, flush left on even pages, top aligning
with running head.
Bill and Session Number:
on first page only of contents, 11pt on 12pt roman upper and
lowercase characters and arabic numerals, Bill number
ranged left and Session number ranged right, set at bottom
of page.
Runners:
none
Clauses
Measure: 34.5
picas
Title line:
“A”
9pt roman capitals, centre over text
“BILL”
30pt bold capitals, centred over text, 30% spread
“AS AMENDED…”
12pt roman capitals, centred over text
“TO”
9pt roman capitals, centred over text
Long title:
12pt on 14pt roman upper and lowercase, justified
Enactment line:
dropped initial B:
36pt uppercase;
text
11/14pt roman upper and lowercase, justified
Part and Chapter number
11pt on 12pt bold roman large and small caps, centred over
headings
text: 12pt spacing above and below
Part and Chapter title headings: 11pt on 12pt roman large
and small caps, centred over text: 12pt spacing above and
below
Part and Chapter sub-headings:
11pt on 12pt italic upper and lowercase, centred over text,
18pt spacing above
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Clauses (continued)
Numbered Clause headings:
11pt on 12pt bold upper and lowercase, numbers ranged left
and text set from a left indent of 2.5 picas: 18pt spacing
above
Text:
11pt on 12pt roman upper and lowercase, justified; set from
a left indent of 3 picas: 8pt spacing above
First level (subsection) numbers:
11pt on 12pt arabic numerals, ranged right and set within
parentheses, set to a measure of 2 picas: 8pt spacing above
First level (subsection) text:
11pt on 12pt roman upper and lowercase justified, set from
a left indent of 3 picas, aligned with subsection number
Second level (paragraph)
11pt on 12pt roman lowercase characters and numerals,
numbers:
ranged right and set within parentheses, set to a measure of
5 picas, 2pt spacing above.
Second level (paragraph) text:
11pt on 12pt roman upper and lowercase justified, set from
a left indent of 6 picas, aligned with paragraph numbers
Third level (sub-paragraph)
11pt on 12pt roman lowercase numerals, ranged right and
numbers:
set within parentheses, set to a measure of 8 picas: 2pt
spacing above
Third level (sub paragraph) text:
11pt on 12pt roman upper and lowercase justified, set from
a left indent of 9 picas, aligned with sub-paragraph numbers
Further levels of indentation are based on an additional 3 picas to the preceding measure (in the
case of numbering) and an additional 3 picas to the preceding indent (in the case of text)
Definitions text:
where (unnumbered) definitions text is indented the first
line of the definition is set from a left indent equal to the
measure for numbered text of the same level; and the second
and subsequent lines are set from a further left indent of 1
pica: 2pt spacing above
Inserted text:
where any level of clause or Schedule text is to be inserted
in another Act the above specifications apply, with the
measure and indentation for that level being increased by
the level of indentation of the preceding text. Thus text
being inserted by a subsection will be indented by the
amount specified above plus 3 picas.
Tables:
set to style provided (generally 11pt on 12pt roman upper
and lowercase), with 11pt on 12pt italic upper and
lowercase column headings.
Top/bottom table rules 1pt weight set across measure: mid-
table cross and down rules 0.5pt weight unless otherwise
specified.
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Clauses (
continued)
Running headline:
9pt italic upper and lowercase, flush left on odd pages, flush
right on even pages (“HL” where appearing in 8pt italic).
Text of running head to consist of short tile of Bill, with any
Part and Chapter numbers and titles (with em dash between
numbers and titles) on separate lines below.
Part and Chapter references in running heads to describe
text on first line on the page.
A rule of 0.5pt weight set on a 6pt body across the measure
to appear below the running head(s).
Folios:
11pt arabic numerals, flush right on odd pages, flush left on
even pages, top aligning with running head.
Bill and Session Number:
On first page only, 11pt on 12pt roman upper and lowercase
characters and arabic numerals, Bill number ranged left and
Session number ranged right, set at bottom of page.
Runners:
11pt italic arabic numerals ranged right set within a 3 pica
measure of 11pt on the right of the text.
To appear every 5th line effective from the first line after
the words of enactment and restarting every new page
Schedules (other than Repeals Schedules)
Measure: 34.5
picas
Title line:
14pt roman caps 20% spread, centred over text:
Schedule number title:
11pt roman uppercase and arabic numerals centred over
text: space of 36pts above
Section reference number:
8pt on 9pt roman upper and lowercase, ranged right, base
aligned with Schedule number
Schedule title:
11pt on 12pt roman caps and small caps, centred over text:
12pt space above
Part number:
11pt on 12pt roman caps and small caps and arabic
numerals, centred over text: 12pt space above and below
Part headings:
11pt on 12pt roman caps and small caps, centred over text:
12pt space above
Sub-headings:
11pt on 12pt italic upper and lowercase, ranged left: 12pt
space above and below
First level (paragraph) number:
11pt on 12pt arabic numerals, set from a left indent of 0.5
picas, 8pt space above
First level (paragraph) text:
11pt on 12pt roman upper and lowercase, set from a left
indent of 4 picas, aligned with paragraph number
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Schedules (other than Repeals Schedules) (
continued)
Second level (sub paragraph)
11pt on 12pt roman lowercase characters and numerals set
number
in parentheses, ranged right and set to a measure of 3.5
picas: space of 5pt above
Second level (sub paragraph)
11pt on 12pt roman upper and lowercase justified, set from
text:
a left indent of 4 picas, aligned with sub-paragraph number
Third level (sub-sub-paragraph)
11pt on 12pt roman lowercase numerals, ranged right and
numbers
set with parentheses. Set to a measure of 6 picas space of
2pts above.
Third level (sub-sub-paragraph)
11pt on 12pt roman upper and lowercase justified, set from
text:
a left indent of 7 picas, aligned with sub-sub-paragraph
number
Further levels of indentation are based on an additional 3 picas to the preceding measure (in the
case of numbering) and an additional 3 picas to the preceding indent (in the case of text)
Definitions text:
Where (unnumbered) definitions text is indented the first
line of the definition is set from a left indent equal to the
measure for numbered text of the same level; and the second
and subsequent lines are set from a further left indent of 1
pica: space of 2pt above
Inserted text:
Where any level of clause or Schedule text is to be inserted
in another Act the above specifications apply, with the
measure and indentation for that level being increased by
the level of indentation of the preceding text. Thus text
being inserted by a paragraph will be indented by the
amount specified above plus 4 picas.
Tables:
Set to style provided (generally 11pt on 12pt roman upper
and lowercase), with 11pt on 12pt italic upper and
lowercase column headings.
Top/bottom table rules 1pt weight set across measure: mid-
table cross and down rules 0.5pt weight unless otherwise
specified.
Running headline:
9pt italic upper and lowercase, flush left on odd pages, flush
right on even pages (“HL” where appearing in 8pt italic).
Text of running head to consist of short tile of Bill, with
Schedule number and title (with em dash between Schedule
number and title (and any Part numbers and titles (with em
dash between numbers and titles) on separate lines below.
Schedule and Part references in running heads to describe
text on first line of page.
A rule of 0.5pt weight set on a 6pt body across the measure
to appear below the running head(s).
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Schedules (other than Repeals Schedules) (
continued)
Folios:
11pt arabic numerals, flush right on odd pages, flush left on
even pages, top aligning with running head.
Runners:
10pt italic arabic numerals ranged right set within a 3 pica
measure to the right of the text.
To appear every 5th line and restarting every new page
Repeals Schedules
Number of columns:
2
Column headings:
11pt on 12pt italic upper and lowercase, set above top rule
and centred over column, to appear at the beginning of the
table and on each new page
Top/bottom rules:
1pt weight set across measure
Column widths:
Col 1:
14 picas
Col 2:
20.5 picas,
separated by a 0.5pt gutter rule set on a body of 1.5 picas.
Column headings
11pt on 12pt italic upper and lowercase, centred over
column on top rule, to repeat on each new page
Text:
11pt on 12pt roman upper and lowercase, justified; second
and subsequent lines of each block of text set from a left
indent of 1 pica (i.e. hanging indent).
Continuation headers:
to be set as necessary in Column 1, where entries for that
provision in Column 2 go over a page:
11pt on 12pt roman and italic upper and lowercase, in the
following form: “XYZ Act 1900 (c. 00)-
cont.”
Endorsement
Measure: 34.5
picas
Title line:
18pt bold upper and lowercase, centred over text, “HL”
where appearing in 16pt bold
Title heading (if appearing)
12pt on 14pt roman capitals, centred over text
Title cross rules:
Rule of 0.5pt weight set on an 18pt body followed by a rule
of 1pt weight set on a 2pt body across the measure to appear
underneath the title line(s)
“A”:
11pt roman capitals, centred
“Bill”:
14pt bold capitals, 20% spread
Text of long title:
11pt roman upper and lowercase. Justified and set within
left/right indent of 4 picas
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Endorsement (
continued)
Sponsor name/brought from:
11pt on 12pt italic upper and lower case, centred
Print order:
12pt italic upper and lowercase, set within rules of 1pt
weight set on a 2pt body, extending 1 pica left and right
beyond text, all centred
Bill and session number:
11pt on 12pt roman upper and lowercase characters and
arabic numerals, Bill number ranged left and Session
number ranged right, set at bottom of page.
Sale imprint:
10pt roman caps and upper and lowercase
Copyright line:
10pt roman upper and lowercase
ISBN and barcode to be inserted by the printer.
Acts
The Act text is identical in format to the Bill text save for the following:
(a)
The Measure of the cover (where appearing) is 30 picas
(b)
The Royal Crest must appear on the cover (where appearing) and contents pages
and on the first page of the text proper, centred at the top of the page.
(c)
The double rules under the title on the cover (where appearing) and contents
pages are abolished.
(d)
The short title appears on the cover (where appearing), and first pages or contents
and substantive text, centred below the crest, Book Antiqua upper and lowercase,
point size as follows:
Cover:36 pt
Table of Contents (TOC):24 pt
Substantive text:24pt
(e)
The Chapter number must appear on the cover (where appearing) and first page of
TOC centred under the crest in Book Antiqua caps and arabic numerals, 12/14pt.
(f)
Any Explanatory Notes rubric on the cover (where appearing) is offset 45 pc from
the top of the page, justified centre on the page, set within left/right indents of 3
pc and within 1pt rules to run the width of the page
(g)
The year and Chapter number must appear on the first page of substantive text
only, centred under the crest in Book Antiqua bold caps and arabic numerals,
12/14pt.
(h)
Running heads and folios:
the short title of the Bill is replaced by the short title of the Act followed by the
chapter number in parentheses
on the first page of the substantive text the running heads are replaced by the
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Monarch’s regnal name in Book Antiqua bold caps and roman uppercase
numbers. 11/12 pt centred, and the folio is replaced on that page by the chapter
number in the form “c. xx”, Book Antiqua bold 12pt
(i)
The date of enactment appears on the last line of, or on the following line, of the
long title, in the same format the as the title itself.
(j)
The Bill numbers and session numbers are eliminated.
(k)
Line numbering is eliminated.
(l)
The price on the cover page (where appearing) and the endorsement page are
inserted by the printer.
The software must enable the formats described at paragraphs (a) to (k) to be inserted so far as
practicable automatically, for cover and TOC to be inserted or removed in any case and for the
operation described at paragraph (l) to be carried out, on PostScript or equivalent files.
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Contract in relation to printing, publishing, content management and
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ANNEX 4
Specification No. 4.1
APPENDIX B
RECORD COPIES OF ACTS: PRINTING SPECIFICATION
1.
Background
Two record copies of every Act (including Private Acts) are produced, which after
examination in the Public (or Private) Bill Office (PBO), become the official copies of
the Act. One copy is endorsed with the words by which the Royal Assent was signified,
and is signed by the Clerk of the Parliaments. This copy is held in the House of Lords
Record Office. The other copy is sent for custody to the National Archives.
Provisional Order Confirmation Acts and Private Acts are printed according to the
specification and timetable of the Private Bill Office, House of Lords. The Company will
remain responsible for contracting or producing the record copy of such Acts under this
specification. These copies are printed on archival quality paper within a vellum cover.
The remainder of this specification deals only with Public General Acts, which are
printed throughout on vellum.
Note: detailed production and financial arrangements regarding the production of record
copies are subject to a separate contract to be agreed between the Company and the
House of Lords.
No record copies of Measures are produced.
2.
Size
Currently 297 x 2l0mm (A4)
3.
Format
A record copy may consist of any number of single leaves, enclosed by a wrap around
cover, and tied with a red ribbon through three holes at the left-hand edge.
4.
Operations
• Amend as necessary from existing database (as used in the production of Chapters
and Bound Volumes).
• Cover and arrangement pages to be deleted, together with Tables of Derivations and
Destinations.
• New cover page to be set, the wording on the cover being taken by the Company from
the existing database and set as specified in paragraph 7 below.
• Print both sides in black throughout, cut to single leaves.
• Gather with wrap around cover, drill 3 holes at left-hand edge, trim to size, and tie
with red ribbon.
Contract in relation to printing, publishing, content management and
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dissemination services for United Kingdom, and England and Wales legislation
and associated products
Where mistakes are found in record copies the PBO will authorise the issue of a
correction slip or the reprint of a whole page or pages of the record copy.
5.
Page
Content
The page content of a public Act can vary from one page upwards (excluding cover) and
the number of Acts produced will vary from year to year. There is considerable annual
variation in the page content.
6.
Proofing
Requirements
Proofs,
printed on paper not vellum, will be required of any Act pages which have been
amended following the production of the Royal Assent copy and of any correction slip or
reprinted pages of the record copy. Proofs are to be delivered to:
Public and Private Bill Office
House of Lords
London
SW1A OPW
7.
Page Layout, Type Faces and Type Sizes
As specified in Appendix A.
8.
Ink
Record copies are to be printed throughout in black ink.
9.
Material
True vellum. Thin or medium grade are used for all large Acts, to ensure that larger Acts
do not become too bulky. Corrections are also printed on vellum. Specialist suppliers
exist to provide true vellum.
10.
Quantity and Frequency
Two record copies are produced in respect of every Act that is published, within six
months after Royal Assent. It is the duty of the Company to monitor the time that has
elapsed since Royal Assent and to set in hand arrangements for printing record copies.
102
Contract in relation to printing, publishing, content management and
dissemination services for United Kingdom, and England and Wales legislation
and associated products
11.
Copy
No copy is usually supplied, the Company being required to take the text from the Act
database and to produce the wording on the cover (see paragraph 4). Where any
additional amendments are to be incorporated, or where corrections or reprinted pages are
required, copy will be supplied by the Public (or Private) Bill Office, House of Lords.
12.
Delivery
All copies are to be delivered to:
Public and Private Bill Office
House of Lords
London
SW1A OPW
13.
Delivery
timetable
All record copies are to be delivered within a period beginning six calendar months after
Royal Assent, and ending seven months after that date, unless otherwise agreed with the
Public (or Private) Bill Office.
14.
Quality
standards
The typeset image must meet a minimum standard of 1100 dpi at all times. Printing must
be sharp and clear throughout the supply, and associated finishing operations shall be
performed to a consistently high quality, the arbiter of acceptability in all instances being
the customer.
15.
Performance and monitoring arrangements
Delivery requirements must be fully met to ensure that the quality of service is
maintained. Performance will be closely monitored by the customer or HMSO, who must
be allowed access at all times.
16.
Contingency
provisions
The Company must ensure that sufficient staff, equipment and facilities are available to
maintain an uninterrupted supply of record copies
Contract in relation to printing, publishing, content management and
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dissemination services for United Kingdom, and England and Wales legislation
and associated products
