(Exchange 1.)

Email 30 November 2009, 16:37:

From: Department for Culture, Media and Sport

To: HM Treasury; Foreign and Commonwealth Office; Department for Business Innovation and Skills; Defence; Department for Communities and Local Government; Ministry of Justice; Home Office; Cabinet Office; Department for Children Schools and Families; Scottish Government; Welsh Assembly; Northern Ireland Office

cc: Department for Culture, Media and Sport; Privy Council Office

Subject: Diamond Jubilee

In addition, we are currently drafting a statement for Lord Mandelson to make to Parliament and will let you see a draft copy shortly.

(Exchange 2.)

Email: 23 December 2009, 07:27

From: Department for Culture, Media and Sport

To: Privy Council Office

cc: Department for Culture, Media and Sport

Subject: Re: Diamond Jubilee - Bank Holiday

Many thanks …. This is very helpful and timely. Lord Mandelson is planning to make an oral statement on 5 January. I will send you the draft shortly.

Email 22 December 2009, 20:02:34:

From: Privy Council Office

To: Department for Culture, Media and Sport

Subject: Diamond Jubilee - Bank Holiday

As to timing, usually a Proclamation for a BH is about 6 months or more in advance, bearing in mind that industry needs plenty of warning and certainty. In this instance and given the importance of the occasion I would expect it to be made at least a year in advance.

(Exchange 3.)

Email 04 January 2010 15:42

From: Department for Culture, Media and Sport

To: Department for Business Innovation and Skills; Department for Culture, Media and Sport; Privy Council Office

Subject: Latest Draft statement (as of 3.20pm) on Diamond Jubilee (including further changes from the SOS)

Very many thanks - this looks really good. One small amendment from me please. In the para about Scotland, can we replace “commemorate the Jubilee together” with “celebrate the Jubilee together”

We will be commemorating the Queen's reign but not the Jubilee as such!

….. - please can you double check the web pages and FAQs too for this too.

(Exchange 4.)

Email 04 January 2010, 15:10:

From: Privy Council Office

To: Department for Culture, Media and Sport; Ministry of Justice

Subject: To check - comments asap please: Draft statement on Diamond Jubilee (including slight changes from the SOS)

Apologies for the slight delay in coming back to you.

I can confirm that the Privy Council Office is content with the statement as drafted.

(Exchange 5.)

Email 04 January 2010, 09:50:

From: Department for Business Innovation and Skills

To: Department for Culture, Media and Sport; Department for Business Innovation and Skills;

Subject: To check - comments asap please: Draft statement on Diamond Jubilee (including slight changes form the SoS)

Please find attached the latest draft of the statement. It incorporates the changes you made before Christmas and some minor amends from the Secretary of State.

Please could you give this another check (and run by any other relevant DCMS contacts) and email me with any necessary changes as soon as possible. I can then forward to …. in our private office.

Let me know if anyone else needs to see this for approval, or if any references to Commonwealth need to be added.

Thank you for your help.

[PCO Note: the version of the statement which was attached to this email is marked “7b”](Exchange 6.)

Email: 04 January 2010, 15:05

From: Ministry of Justice

To: Privy Council Office

cc: Privy Council Office

Subject: Re: To check - comments asap please: Draft statement on Diamond Jubilee (including slight changes from the SoS)

Thank. I'm content that we can agree as drafted.

Email: 04 January 2010, 15:02

From: Privy Council Office

To: Ministry of Justice

cc: Privy Council Office

Subject: Re: To check - comments asap please: Draft statement on Diamond Jubilee (including slight changes from the SoS)

We spoke.

This is a draft of the Lord President's statement tomorrow on the Diamond Jubilee arrangements. …. did speak to me about this before Christmas and I said I would look at the draft.

In short, I think we should agree as drafted; are you content?

[PCO Note: the version of the statement which was attached to this email is marked “5b”](Exchange 7.)

Email 04 January 2010, 15:22:

From: Department for Business Innovation and Skills

To: Department for Culture Media and Sport; Department for Business Innovation and Skills; Privy Council Office

Subject: Latest Draft statement (as of 3.20pm) on Diamond Jubilee (including further changes from the SoS)

Attached are the latest drafts of the statements for the Lord Mandelson (and the Ian Lucas to repeat.)

Let me know if there are any issues/typos with the amends made etc.

Thank you for your help.

[PCO Note: the versions of the statement which were attached to this email are marked “8b” and “8c”](Exchange 8.)

Email 04 January 2010, 15.26:

From: Department for Business Innovation and Skills

To: Department for Culture, Media and Sport; Department for Business Innovation and Skills; Privy Council Office;

Subject: Latest Draft statement (as of 3:20pm) on Diamond Jubilee (including further changes from the SoS)

all, in line with convention when the Government is referring to The Queen, I will amend all “The Queen's to “the Queen”

thanks ….. for spotting that.

(Exchange 9.)

Email 04 January 2010, 15:40:

From: Department for Business Innovation and Skills

To: Department for Business Innovation and Skills; Department for Culture, Media and Sport; Privy Council Office

Subject: Latest Draft statement (as of 3:20pm) on Diamond Jubilee (including further changes from the SoS)

Private Office have asked for a version for the box by 4:15pm, so let me know if any further changes are required.

(Exchange 10.)

Email 04 January 2010, 11:26:

From: Department for Culture, Media and Sport

To: Privy Council Office

cc: Department for Culture, Media and Sport

Subject: Diamond Jubilee - Bank Holiday

We spoke. Please see email below for information and I will forward you the latest parliamentary statement in a separate email for your comments.

Many thanks.