MFA APPLICATIONS ARCHITECTURE
CURRENT POSITION DOCUMENT
20TH APRIL 2009
MFA APPLICATIONS ARCHITECTURE
INTERNET (CONTENT MANAGEMENT)
PUBLIC
ONLINE
INFORMATION
EXTRANET
TRANSACTIONS
GIS
Function
CASE
DOCUMENT
DECISION
Specific
MANAGEMENT /
MANAGEMENT
SUPPORT
WORKFLOW
Applications
DATA
Function Specific Data
Corporate Data
1
BUSINESS FUNCTION AREAS
CORPORATE SERVICES
FINANCE
OPERATIONS
CORPORATE SERVICES
HUMAN RESOURCES
FINANCE TEAM
MCDT
ENFORCEMENT
BRT
COMMUNICATIONS
Oracle
Payments
Business Suite
Reconciliation
DEFRA INTRANET /
Via ORACLE
INTERNET
Cheque
MCMS
MCMS
(CEFAS)
Monitoring
Electronic
FVR (CEFAS)
Payments
Correspondence
Spreadsheet
VLS (CEFAS)
EFF
NO
All Licence
Generate
General back
Database
DATABASE USED
Applications
Licences
FAD (CEFAS)
office finance
systems
i-FISH
Adobe Products
Licence
- Photoshop
DEFRA INTERNET
MCSS(CEFAS)
Conditions
- Dreamweaver
BSS(CEFAS)
- Acrobat Professional
Form-e
- Contribute
MFA BS (CEFAS)
(ORACLE)
ONLINE APPLICATION
MFA TR (CEFAS)
Microsoft Visio
GIS
- MAGIC & Google
CROSS CHECKER
(CEFAS)
Internet Browsers
-
Explorer 6&7
-
Safari
RBS (CEFAS)
DOCUMENT STORRAGE
-
Opera
- L Drive
ERS(CEFAS)
-
Mozilla Firefox
Payroll
EXTERNAL
(LOGICA)
APPLICATIONS /
SERVICE
PROVIDERS/
DEFRA
HR Transactions
Payments
(DEFRA-SSD)
Via DEFRA SSD
2
CATEGORY: FUNCTION SPECIFIC APPLICATIONS & SYSTEMS - CURRENT PROVISION
BUSINESS TEAM
APPLICATIONS
SCOPE
PROVIDED /
COMMENTS
SUPPORTED BY
MARINE CONSERVATION &
FVR - Fishing Vessel
A register which contains all fishing vessel
CEFAS
-
ENFORCEMENT TEAM
Register (UK)
registration details in the UK.
Marine Conservation &
VLS –Vessel Licensing A database which holds all fishing vessel licence
CEFAS
-
Enforcement Team
System (UK)
details and is used to issue all fishing licences.
Marine Conservation &
FAD –Fishing Activity
A system which records all log sheet details for all CEFAS
-
Enforcement Team
Database (England,
fishing effort e.g. fishing areas and quantities.
Wales & NI)
Marine Conservation &
i-FISH – i-FISH
A system which pulls together data and
CEFAS
-
Enforcement Team
Database (England,
information from devolved administrations to be
Wales & NI)
used for UK analyses.
Marine Conservation &
MCSS – Monitoring
A system which records all enforcement activity
CEFAS
-
Enforcement Team
Control and
including inspections - port, sea and air, and holds
Surveillance System
details of prosecution files.
(UK)
Marine Conservation &
BSS – Biological
A database which records all biological sampling
CEFAS
-
Enforcement Team
Sampling System
activity.
(England & Wales)
Marine Conservation &
MFA BS – MFA
An MFA system which is part of BSS and supports
CEFAS
-
Enforcement Team
Biological Sampling
target monitoring.
Marine Conservation &
MCMS MFA – Marine The Enforcement Team use a sub-system of
CEFAS
This is part of MCMS which
Enforcement Team
Consents
MCMS which talks to the main MCMS database
is used to manage the MET
Management System and allows the team to provide advice on
licensing process.
(England)
applications, record inspections and MFA
Inspectorate performance management.
Marine Conservation &
MFA TR – MFA Time
A work recording system for MFA staff to monitor CEFAS
-
Enforcement Team
Recording
the time spent on individual tasks.
Marine Conservation &
Cross Checker
A system which enables cross checking of systems CEFAS
-
Enforcement Team
like FAD, MCSS, VMS in addition to other sources.
Marine Conservation &
RBS – Registration of
A register of all buyers and sellers of fish.
CEFAS
-
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BUSINESS TEAM
APPLICATIONS
SCOPE
PROVIDED /
COMMENTS
SUPPORTED BY
Enforcement Team
Buyers (England,
Wales & NI)
Marine Conservation &
ERS – Electronic
A system which records the place of purchase of a CEFAS
-
Enforcement Systems
Recording System
catch.
(England, Wales & NI)
MARINE ENVIRONMENT
MCMS – Marine
A system that supports FEPA and CPA marine
CEFAS
This is system supports the
TEAM
Consents
licensing application process. It also stores
Marine Conservation &
Management System historical application and licence information,
Enforcement Team sub-
(England)
generates licences and provides other support
system.
functions. It is not interfaced with Oracle Business
MCMS needs replacing to
Suite so electronic payments for applications
meet the requirements of
must be inputted into MCMS manually.
the new licensing regime.
OFFSHORE RENEWABLE
MCMS – Marine
As above. There is also an Excel spreadsheet used CEFAS
As above
ENERGY TEAM
Consents
to support the Offshore licensing process as
Management System MCMS is not designed to fully support Offshore
(England)
applications.
MARINE MINERALS TEAM
None
-
-
There is currently no
database to support the
minerals licensing process.
This is supported by a
spreadsheet.
MET, Offshore and
Minerals Teams need a
single database to co-
ordinate the marine
licensing activity.
COMMUNICATIONS TEAM
None
-
-
There is no current
requirement for database
support for the
communications function.
4
BUSINESS TEAM
APPLICATIONS
SCOPE
PROVIDED /
COMMENTS
SUPPORTED BY
CORPORATE SERVICES
Form-e
An Oracle based application which links is SSD
SSD
MMO HR function needs
and used to support the HR process.
to be reviewed to decide
whether HR will to be
outsourced.
BUSINESS RELATIONS TEAM
EFF Database
MS Access database used to support the EFF
Data Team
In-house database.
grants process, reporting and accounts
requirement for the team.
FINANCE
Oracle Business Suite
Financial system used to support back office
SSD / IBM
-
processes.
EFFORT MANAGEMENT &
SPSS & SQL Server
Data querying languages. SQL Server is hosted by
IBM / CEFAS
-
STATISTICS TEAM
CEFAS.
CATEGORY: GIS - CURRENT PROVISION
BUSINESS TEAM
APPLICATIONS
SCOPE
PROVIDED /
COMMENTS
SUPPORTED BY
MARINE ENVIRONMENT
MAGIC & Google
Offers a basic web based GIS function to check
None – free
These are due to be
TEAM
designated sites and co-ordinate information.
online tools
replaced by SPIRIT - a web-
based GIS tool which uses
marine specific datasets
taken from SPIRE.
Marine Environment
SPIRIT
A web enabled basic GIS tool which uses marine
CIOD
Future MMO GI
Team
related datasets from SPIRE.
requirements to be
agreed. Work is currently
going on in this area via
the GI User Group.
OFFSHORE RENEWABLE
None
-
-
-
ENERGY TEAM
MARINE MINERALS TEAM
None
-
-
-
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BUSINESS TEAM
APPLICATIONS
SCOPE
PROVIDED /
COMMENTS
SUPPORTED BY
EFFORT MANAGEMENT &
Arc ESRI
GIS software used for analysing and manipulating
EM&S
Interim Arc ESRI training is
STATISTICS TEAM
data.
being considered as part
of GI work across the MFA.
Effort Management &
SPIRE
SPIRE GIS datasets which are downloaded to the
CIOD
-
Statistics Team
users desktop and used with ESRI.
CATEGORY: DOCUMENT MANAGEMENT - CURRENT PROVISION
BUSINESS TEAM
APPLICATIONS
SCOPE
PROVIDED /
COMMENTS
SUPPORTED BY
MARINE ENVIRONMENT
L – Drive
A server based set of drives, using a business
SSD
How MMO manages and
TEAM
function and team folder layout for storage.
stores records will need to
be reviewed.
CATEGORY: DECISION SUPPORT - CURRENT PROVISION
BUSINESS TEAM
APPLICATIONS
SCOPE
PROVIDED /
COMMENTS
SUPPORTED BY
All
None
-
-
The MMO is to be an
expert body. Decision
makers need decision
making tools to support
the process and enable a
consistent approach.
CATEGORY: INTERNET -CURRENT PROVISION
BUSINESS TEAM
APPLICATIONS
SCOPE
PROVIDED /
COMMENTS
SUPPORTED BY
COMMUNICATIONS
Adobe Dreamweaver
Software used to support th
e www.mfa.gov.uk
SSD
MMO website will need to
website. There is also an MMO microsite available
be created and supported
through the MFA site.
by an agreed provision.
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CATEGORY: ONLINE TRANSACTIONS - CURRENT PROVISION
BUSINESS TEAM
APPLICATIONS
SCOPE
PROVIDED /
COMMENTS
SUPPORTED BY
MARINE CONTROL
Online marine license
An online function which allows a developer to
MFA website
Hard copy supporting
DEVELOPMENT TEAM
application
submit an application online. The online service
/ CEFAS
documents still need
downloadable to
does not support attaching electronic documents hosted
posting to the office.
MCMS
to a record.
CATEGORY: GENERIC SUPPORT SOFTWARE - CURRENT PROVISION
BUSINESS TEAM
APPLICATIONS
SCOPE
PROVIDED /
COMMENTS
SUPPORTED BY
COMMUNICATIONS
Adobe Photoshop
Enables the user to alter digital images.
-
-
Communications
Adobe Acrobat Pro
Enables user to create and modify PDF
-
-
documents.
Communications
Adobe Contribute
-
-
-
Communications
Microsoft Visio
-
-
-
Communications
Internet Browsers
Microsoft Explorer 6 & 7, Safari, Opera and
IBM
IBM enables user to
Mozilla Firefox.
download internet
browsers.
CATEGORY: OUTSOURCED FUNCTIONS - CURRENT PROVISION
BUSINESS TEAM
APPLICATIONS
SCOPE
PROVIDED /
COMMENTS
SUPPORTED BY
CORPORATE SERVICES
Human Resource
HR functions like sickness and annual
SSD
MMO HR and Payroll functions
Function
leave for payroll purposes are managed
need to be reviewed to decide
using Oracle.
whether HR will be managed in
house or by an external contract.
FINANCE
Payroll
This function is externally managed.
Logica
As above.
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