1994 Postcode Address File

C W Davies made this Freedom of Information request to Royal Mail Group Limited

The request was refused by Royal Mail Group Limited.

From: C W Davies

5 October 2009

Dear Sir or Madam,

Could you please supply a published edition of the Postcode Address
File (or equivalent data) that would have been available in 1994,
along with the date of publication.

Yours faithfully,
C W Davies

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Royal Mail Group Limited

6 October 2009

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Dear Sir / Madam

Thank you for your request for information received on 06/10/2009, which
we are considering under the Freedom of Information Act. Under the Act
you should expect a reply from us to be sent by 03/11/2009, which is
twenty working days from receipt of your request.

If for any reason we are unable to provide you with a full response within
that time, we will contact you explaining the reasons for this and giving
a revised date by which we will reply.

If in the mean time you have any questions or would like to contact us
about your request, please contact us by telephone 01252 806513 or
alternatively email or write to us at the address below. Please be
assured that we are giving this our attention and will get back to you
shortly.

Yours sincerely

John Cere
[1][Royal Mail Group request email]
Freedom of Information Unit
PO Box 341, ALDERSHOT, GU11 1WW

Royal Mail is a trading name of Royal Mail Group Ltd. Registered in
England and Wales.
Registered number 4138203. Registered office at 100 Victoria Embankment,
LONDON, EC4Y 0HQ

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1. mailto:[Royal Mail Group request email]

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From: C W Davies

6 November 2009

Dear Sir or Madam,

This request should have received a response by the 02/11/2009
under the Freedom of Information Act. It should be noted that this
date was incorrectly calculated by you, for further clarification
see the detailed ICO guidance (section 3, the first paragraph):
http://www.ico.gov.uk/upload/documents/l...

As this is now overdue, could you promptly provide me with the
reasons for this and provide a revised date by which I should
expect a reply; an action you said you would do in your
acknowledgement of the request.

Yours faithfully,

C W Davies

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From: C W Davies

14 November 2009

Dear Sir or Madam,

Further to my message on the 6th of November, I hereby request an
internal review for your failure to comply with the 20 working day
time limit, provide details of why there is a delay and calculating
the time limit deadline incorrectly.

As such, please pass this message onto the person who conducts FOI
act reviews.

Yours faithfully,

C W Davies

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Royal Mail Group Limited

16 November 2009

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Dear Sir / Madam

Please find attached a letter in relation to your request for information
from Royal Mail Group.

Yours sincerely

John Cere
Freedom of Information Case Officer
[Royal Mail Group request email]

Royal Mail is a trading name of Royal Mail Group Ltd. Registered in
England and Wales.
Registered number 4138203. Registered office at 100 Victoria Embankment,
LONDON, EC4Y 0HQ

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Royal Mail Group Limited

18 November 2009

Dear CW Davies

Re: Internal Review under the Freedom of Information Act

Thank you for your email received 16/11/2009 requesting an internal review
of Royal Mail Group’s reply to your request for information under the
Freedom of Information Act 2000. This is receiving our attention and I
will write to you again once the internal review has been concluded.

In accordance with guidelines from the Information Commissioner’s Office,
Royal Mail will answer all appeals and requests for internal review of FOI
requests as soon as it reasonably can. This will usually be within 20
working days and in any case no later than 40 days from receipt of the
appeal.

In the mean time if you have any questions or would like to add any further
information for consideration then please do not hesitate to contact me.

Yours sincerely,

MF Khushi
Company Secretary's Office

Royal Mail is a trading name of Royal Mail Group Ltd. Registered in England
and Wales.
Registered number 4138203. Registered office at 100 Victoria Embankment,
LONDON, EC4Y 0HQ

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From: C W Davies

21 November 2009

Dear Sir or Madam,

Further to the request for an internal review sent on the 14th
November (and as such received by you on the same date as
stipulated in the FOI Guidelines issued by the Information
Commissioner) I wish to add the following in light of your late
refusal notification on the 16th November, 10 working days late.

I request that you reconsider your reasons for withholding the
information, as your reasons in the public interest test are biased
towards withholding the data despite developments such as Early Day
Motion 2000 along with a public petition:
http://petitions.number10.gov.uk/nfppost....

It should be noted that the request was for an historic data set
from 1994, which is now of little (if any) commercial value and is
no longer available to purchase. The data has changed many times
over the last 15 years through several updates. These changes
consist of new addresses (e.g. new builds), post code splits (e.g.
XX1 1AA becoming XX1 1AA or XX1 1AB depending on the property
address) and changes to the postcode (for example XX1 1 becoming
either XX11 3,XX11 4 or XX11 5). Collecting the data changes to
bring the data set up to date would be financially unviable, as
specific details of the changes occurred are not publicly available
(with exemption of the last 3 which are available on your website),
and there has been no request for this information.

Yours faithfully,

C W Davies

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Royal Mail Group Limited

14 January 2010

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Dear C W Davies

Please find attached a response to your request for Internal Review from
Royal Mail Group.
(See attached file: C W Davies IR.doc)
Yours sincerely

Colin Young
Freedom of Information Manager
[Royal Mail Group request email]

Royal Mail is a trading name of Royal Mail Group Ltd. Registered in England
and Wales.
Registered number 4138203. Registered office at 100 Victoria Embankment,
LONDON, EC4Y 0HQ

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